Victim Assistance Project Manager in Handicap international

VICTIM ASSISTANCE PROJECT MANAGER 

COUNTRY:  Ukraine 

REPORTS TO:  Area Manager

LOCATION:  Kharkiv  

How to apply:

Attention: This vacancy is open exclusively to Ukrainian citizens. Only CVs written in English will be reviewed.

Please note that the application deadline is 31/12/2024. Interviews will be conducted on a rolling basis until the position is filled, and only shortlisted candidates will be contacted.

If you do not hear from us within two weeks of the application closing date, please consider your application unsuccessful.

GENERAL MISSION:

Reporting to the Area Manager, the Victim Assistance Project Manager contributes to the implementation of HI’s cross-cutting and comprehensive approach to Victim Assistance in operations. He or she is responsible for the implementation of his/her project which aims to address specific needs of vulnerable people. He/she ensures the optimal management of resources allocated to his/her project, and coordinates with HI Logistics, Finance and Human Resources services for a timely and efficient assistance delivery. He/she regularly reports to Area Manager and works closely with the field teams and other technical specialists, especially in the thematic of Protection, Mental Health and Psychosocially Support (MHPSS), Rehabilitation, Inclusive Humanitarian Action IHA and Multi-Purpose Cash Assistance - MPCA and other fields of expertise according to HI’s mandate and evolution of needs).  She/he benefits from technical guidance from the Armed Violence Specialist, Protections Specialist and Victim Assistance Technical Officer.  

‘Victim Assistance’ (VA), was first a part of a multilateral treaty in the 1997 Anti-Personnel Mine Ban Convention (APMBC) and is one of the five pillars of Humanitarian Mine Action. 

Victim Assistance includes broad and specific efforts to address the needs and rights of victims. 

VA specific efforts in Mine Action are the efforts undertaken by the mine action sector to contribute to facilitating access to VA services. VA broader efforts are the efforts undertaken by sectors other than the mine action sector, including delivery of VA services, data collection, coordination, laws, and policies. VA services include emergency and continuing medical care, rehabilitation, psychological and psycho-social support, socio-economic inclusion. 

Victim Assistance Standard IMAS 13.10 provides a broad overview of VA specific efforts as a pillar of Mine Action. 

MISSIONS / RESPONSIBILITIES:

1. Team management:

1. Line-manages the project’s team members (Victim Assistance team in Kharkiv = 2 project officers): Sets individual objectives, evaluates individual performance, contributes towards the professional & career development of his/her team members, monitors competences.   

2. Organizes and leads regular team meetings.  

3. Manages the recruitment and selection of new team members/open positions.  

4. Ensures strict application and respect of the program’s Internal Regulations by the project team.   

2. Expertise:  

1. Provides the technical guidance for the project (including tools), with the support of the Technical Specialist.  

2. Data Collection and reporting: Contributes to the reporting of VA activities (collection and analysis of the technical data collected) in conjunction with the project team and the MEAL team  

3. Coordinates with the Protection, Health, and Victim Assistance team the activities linked with Identification, Assessment, and Referral activities (IAR) of EO/EW victims in Kharkiv oblast.  

4. Project Strategy: Identifies strategic priorities for victim assistance interventions in coordination with the Area Manager and VA Technical Officer, Protection Specialist, AVR Specialist, and other HI sector PMs.  

5. Technical Compliance: Ensures compliance with global technical standards and norms by communicating and involving the technical specialists and advisors with expertise in the project themes.  

6. Coordination: Participates in the local sectorial meetings (remote/in-person) and organizes bilateral meetings with other Victim Assistance actors to identify gaps and priorities in the area of implementation. 

7. Monitors VA activities’ compliance with national and international standards and organizationalSOPs 

3. Implementation and Monitoring:   

1. Ensures project implementation, in collaboration with the relevant services and in line with general standards and procedures:   

a. Ensures the planning of activities and establishes action plans;   

b. Ensures that activities are implemented in line with the project proposal and the allocated budget;   

c. Manages expenditures and ensures a follow up of budget lines for his/her activities;   

d. Ensures that activities are implemented according to internal quality and technical standards and, if necessary, proposes adjustment or improvements to help meet objectives;   

e. Prepares and monitors partnership agreements with implementing partners and other potential partners;   

f. Ensures the effective implementation and follow up of institutional policies (PSEA, mandatory cross-cutting approaches, etc.) on his/her project;   

g. Coordinates and collaborates with relevant shared services, especially logistics, HR, finance and technical specialists.  

2. Ensures project data management:   

a. Ensures that the appropriate data collection and management tools are in place on the project, in line with global standards;   

b. Ensures that data related to the project is collected and compiled in the project database;   

c. Carries out regular verifications and makes any necessary corrections in the activity database.   

3. Ensures project reporting:   

a. Monitors the achievement of results and indicators, as per the logical framework   

b. Is in charge of producing the appropriate reporting tools: monthly situation report, PM Box;   

c. Reports regularly to the line manager;   

d. Writes reports for the funding agencies when relevant and monitors donor deadlines (grants, reporting, audits) concerning the project;   

e. Guarantees the proper archiving of information and documents.   

4. Prepares and steers project evaluation and capitalization:   

a. Plans and monitors project evaluations;   

b. Produces project capitalization and learning from experience material.   

4. Influence & Communication:   

1. Contributes to HI’s external influence by participating in relevant networks;   

2. Communicates on the project to partners, authorities and stakeholders when relevant;  

3. Apply the internal communication guidelines and contribute to the communication Country strategy.  

5. Strategy & business development:   

1. Contributes to program or country operational strategy (StratOp).  

2. Drafts new project proposals for the continuity or expansion of the project.  

3. Contributes to the drafting of new proposals for new opportunities. 

PROFILE SOUGHT

Qualification(s):

• First level degree (Undergraduate degree or equivalent) in international development, humanitarian assistance, human rights, Project Management, or similar or degree in public administration, politic or social science or any other relevant sector.  

Preferable:

•  A Master’s degree in the same field is desirable; 

Experience:

• 2 years’ experience in Humanitarian sector  

• 2 years’ experience in Project management  

• Previous experience in training/running workshops targeting adults  

Preferable:

• Experience in Protection field and needs assessments is an additional asset. 
• Experience in Victim Assistance 

Skills:

• Ukrainianand Russian fluent 

• Proficiency in English at a B2 level or higher  

• Fostering Teamwork 

• Excellent communication skills (oral and written)  

• Analytical thinking 

• Integrity and accountability  

• Planning/Organizational skills  

• Results oriented 

• Proficient computer skills (use of MS Office package, Internet, Skype) 

• Knowledge on the humanitarian principles 

• Knowledge on the international human rights frameworks 

Personal qualities: 

• Flexibility: ability to adapt to an evolving context  

• Excellent management and communication skills and diplomacy;   

• Autonomy: takes initiative, participates actively, and proposes solutions  

• Ability to manage teams directly and remotely  

• Ability to multi-task and prioritise; 

• Ensuring efficient use of resources;  

• Leads and motivates teams to achieve a common goal 

• Sensitive to the situations of conflict-affected people 

• Empathetic 

Preferable:

• Excellent capacity to withstand pressure and manage stress;  

• Emotional maturity. 
  
  

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.  

Handicap International “HI” (operating as Humanity & Inclusion) is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict, and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimonyare focused on responding to their essential needs, improving their living conditions, and promoting respect for their dignity and their fundamental rights.   

HI opened in 2022 multi-sectoral life-saving assistance to displaced and non-displaced populations in Ukraine such as: protection, health, NFIs, WASH, AVR and strengthening and supporting inclusion, access to the services and the protection of the rights.  

WORKING CONDITIONS:

Contract: Employment contract (according to Ukrainian legislation) Fixed-Term

Type of employment: Full-time

Benefits Package:

• 30 calendar days for annual leaves 
• 12 days of internal wellbeing paid leaves annually (pro-rata)
• Medical Insurance for HI staff and one dependent (tax paid by HI)
• Individual counselling sessions for HI staff
• Relocation package might be granted for the managerial positions and key positions if needed 
• Relevant supportive measures for person with disabilities (if needed)

By submitting the CV application, the applicant gives his/her consent to the processing of his/her personal data (in accordance with the legislation of Ukraine).

EQUAL OPPORTUNITY

HI is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics. 

All interested candidates irrespective of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics are encouraged to apply for the vacancy.

If you have a disability and require any special arrangements to assist you during the interview, please inform us with the necessary details.

Handicap International has clear institutional policies on "Child Protection", "Anti-fraud, Bribery and Corruption", "Disability, Gender and Age" and "Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct. 

______________________________________________________________________________________________

 PROJECT MANAGER OF PROVIDING ASSISTANCE TO VICTIMS< /span>

COUNTRY: Ukraine

COMMANDED BY:Regional Manager

REGION:Kharkiv

How to submit application:

Attention: This vacancy is open exclusively to citizens of Ukraine. Only resumes written in English will be considered.

Please note that the deadline for applications is December 31, 2024. Interviews will be held on an ongoing basis until the position is filled. We will only contact shortlisted candidates.

If you do not hear back within two weeks of the application deadline, your application has not been selected.

MAIN TASK:

Reporting to the Regional Manager, the Victim Assistance Project Manager contributes to the implementation of HI's end-to-end and integrated approach to victim assistance. He/she is responsible for the implementation of his/her project aimed at meeting the specific needs of vulnerable population groups. He/she ensures optimal management of the resources allocated to his/her project and coordinates with HI's logistics, finance and HR services for timely and efficient assistance. He/she reports regularly to the regional manager and works closely with field teams and other technical specialists, especially in areas such as public protection, mental health and psychosocial support (MHPSP), rehabilitation, inclusive humanitarian action (IHA) and multi-purpose cash assistance (BGD) as well as in other areas according to the HI mandate and development needs). He/she receives technical guidance from a gun violence specialist, a safeguarding specialist and a victim assistance specialist.  

"Victim Assistance" (DP)/ "Victim Assistance" (VA) first became part of a multilateral treaty in the 1997 Landmine Ban Convention (KZPM) and is one of the five pillars of humanitarian mine action.  

Helping victims includesstrong and specific efforts aimed at meeting the needs and respecting the rights of the victims. 

Victim Assistance (VMA) specific mine action efforts are efforts by the mine action sector to facilitate access to VMA services. Broader efforts to provide DP are efforts undertaken by sectors other than the mine action sector, including the provision of DP services, data collection, coordination, laws and policies. DP services include emergency and permanent medical care, rehabilitation, psychological and psychosocial support, socio-economic integration.  

Injury Assistance Standard (IMAS) 13.10 provides a broad overview of specific efforts to provide assistance to victims as part of mine action. 

OBJECTIVES/REQUIREMENTS`LANGUAGES:

1. Team management:

1. Performs line management of project team members (victim assistance team in Kharkiv = 2 employees of the project): Sets individual tasks, evaluates individual work results, promotes professional and career development of his team members, monitors competencies.   

2. Organizes and conducts regular team meetings.  

3. Recruits and selects new team members for open positions.  

4. Ensures strict application and compliance with internal program rules by the project team.   

2. Expertise: 

1. Provides technical project leadership (including application of management tools) supported by a Technical Specialist.  
2. Data collection and reporting: Facilitates the preparation of reports on SE (VA) activities (collection and analysis of technical data) together with the project team and the MEAL team.  
3. Coordinates with the Department of Protection population, the Department of Physical and Mental Health and the Department of Victim Assistance activities related to the identification, assessment and diversion (IAR) of victims of EO/EW (explosive objects/explosive weapons) in the Kharkiv region.  
4. Project strategy: Defining the strategystrategic priorities for disaster relief activities in coordination with the Regional Director and Disaster Relief Technical Officer, Protection Specialist, AVR Specialist and other project managers in the health support sector.  
5. Technical compliance: Ensures compliance with global technical standards and regulations through communication and involvement of technical specialists and consultants who have experience working on project topics.  
6. Coordination: Participates in local sectoral meetings (remote/face-to-face) and organizes bilateral meetings with other subjects of victim assistance to identify gaps and priorities in the field of implementation. 
7. Monitors the compliance of provisioning activities assistance to victims of national and international standards and SOPs that are used in the organization.  

3. Implementation and monitoring:

1. Ensures the implementation of the project in cooperation with the relevant services and in accordance with general standards and procedures:

a. Provides planning of activities and develops action plans;   

b. Ensures the implementation of measures in accordance with the project proposal and the allocated budget;   

c. Manages expenses and ensures control over the implementation of budget items for its activities;   

d. Ensures that activities are carried out in accordance with internal quality standards and technical standards and, if necessary, suggests adjustments or improvements to achieve the set goals;   

e. Prepares and monitors partnership agreements with implementing partners and other potential partners;   

f. Ensures effective implementation and compliance with institutional policies (PSEA (Protection against Sexual Exploitation and Abuse), mandatory cross-cutting approaches, etc.) in their project;   

g. Coordinates and collaborates with relevant joint services, especially logistics, human resources, finance and technical specialists. 

2. Provides data management:

a. Ensures that the project has appropriate data collection and management tools in accordance with global standards;   

b. Ensures the collection of data related to the project and their compilation in bproject data bases;   

c. Performs regular checks and makes any necessary corrections to the activity database.   

3. Ensures project reporting:

a. Monitors the achievement of results and indicators in accordance with the LogFrame; 

b. Responsible for preparation of relevant reporting tools: monthly situational report, PM Box;   

c. Regularly reports to the line manager;   

d. Writes reports for financial institutions when appropriate and monitors donor deadlines (grants, reporting, audits) related to the project;   

e. Ensures proper archiving of information and documents.     

4. Prepares and manages the assessment, analysis of project work:   

a. Plans and monitors project evaluation;   

b. Performs analysis of project work and training based on experience gained.  

4. Influence and communication:

• Contributes to HI's external exposure through participation in relevant networks;   
• Communicates about the project with partners, by authorities and stakeholders where appropriate;  
• Applies internal communication guidelines and makes contribution to the country's communication strategy. 

5. Strategy and Operations Development: 

• Contributes to program or country operational strategy (StratOp).  
• Prepares new project proposals for project continuation or expansion.  
• Contributes to the development of new proposals for new opportunities. 

QUESTIONNAIRE DATA

< span style="text-decoration: underline; font-weight: bold">Qualification(s):

• First level higher education (bachelor's degree or equivalent) in the field of international development, humanitarian aid, human rights, project management or similar, or higher education in public administration, political or social science or any other relevant field. 

Preferably:

• Master's degree in the same field preferred.

< /p>

Experience 

• 2 years of experience in the humanitarian sector  
• 2 years of project management experience
• Previous experience in conducting trainings/seminars for adults

Preferably:

• Experience in protection and needs assessment is an added advantage. 
• Experience in helping victims

Skills:

• Fluency in Ukrainian and Russian languages
• Proficiency in English at level B2 or higher  
• Encourage teamwork < /li>
• Excellent communication skills (verbal and written)
• Analytical thinking
• Integrity and accountability
• Planning/organizational skills
< li style="font-weight: normal; font-style: normal">Result Orientation
• Proficient computer skills (using the MS Office package, the Internet, Skype)
• Knowledge of humanitarian principles
• Knowledge of the international legal framework on human rights

Personal qualities:

• Flexibility: the ability to adapt to a changing context
• Excellent management and communication skills, diplomacy
• Autonomy: take initiative, participate actively and propose solutions
• Ability to manage teams both directly and remotely
• Skillmultitask and prioritize
• Ensuring efficient use of resources
• Leads and motivates teams to achieve a common goal
• Sensitivity to the situations of people affected by the conflict
• Empathy

Preferred:

• Excellent ability to withstand pressure and cope with stress
• Emotional maturity

Outraged by the injustices faced by people with disabilities and vulnerable populations, we strive for a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.  

Handicap International "HI" (operating as Humanity & Inclusion) is an independent and impartial international organization that provides assistance in situations of poverty and isolation, conflicts and disasters. Working side by side with people with disabilities and other vulnerable groups, our actions and beliefs are focused on meeting their urgent needs, improving their living conditions and promoting respect for their dignity and fundamental rights.   

In 2022, HI began providing multi-sectoral vital assistance to the displaced and non-displaced population in Ukraine, namely: population protection, support physical and mental health, non-food kits, WASH (water, sanitation and hygiene), armed violence reduction (AVR), and strengthening and supporting inclusion, access to services and protection rights.

TERMS OF WORK

Contract:Employment contract (according to the legislation of Ukraine) Term

Employment type:Full time

Advantages:

• 30 calendar days of annual leave
• 12 days of annual paid wellness leave (prorated for time worked)
• Health insurance for HI employees and one family member (app paid by HI)
• Individual psychological counseling for employees HI
• Relocation package may be provided for management and key positions if necessary
• Appropriate measures support for a person with disabilities (if necessary)

OPTIONS

HI is an equal opportunity employer. We value diversity and strive to create an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, gender, disability, religion, ethnic origin, color, race, marital status, or other protected characteristics.

To everyone interested candidates, regardless of age, sex, disability, religion, ethnic origin, color, race, marital status or other characteristics, are encouraged to apply for vacancy.

If you have a disability and require any special arrangements to assist you during the interview, please let us know the necessary details.< /p>

Handicap International has transparent institutional policies on "Protection of Children", "Anti-Fraud, Bribery and Corruption", "Disability, Gender and Age" and "Protection of beneficiaries from sexual exploitation, abuse and harassment". They are mandatory for all employees who are required to respect, uphold and promote these policies and sign the HI Code of Conduct.

By submitting a resume, the applicant consents to the processing of his personal data (in accordance with the legislation of Ukraine).