Program support specialist in the health department in International rescue committee

About IRC

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people whose lives and livelihoods have been destroyed conflicts and disasters, survive, recover and gain control over their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee war, conflict and disaster, with the communities that support them, and with those who remain in their homes and communities. Working today in more than 40 countries and 22 US cities, we improve outcomes in health, safety, economic well-being, education and government. Given the inequalities faced by women and girls, the IRC aims to reduce gender inequality and ensure the social inclusion of all vulnerable groups in the wider policies, processes and actions that affect their lives.

This position will be based in any IRC office (Kyiv, Dnipro, Kharkiv or Odesa).

Overview of tasks/resume

Health care program support officer I will be responsible for coordinating procurement activities, including evaluating program requests, managing the procurement process, and ensuring compliance of goods received. Will provide logistics, inventory management and inventory support for both the program and partner organizations. Will work with operations teams to ensure seamless project support, assist with travel and event arrangements, and perform various administrative and planning tasks. In addition, will represent the team in intra-departmental projects, working closely with operational managers from other divisions.

Main Responsibilities

- Coordinate and evaluate program requests from all field offices for the purchase of materials and goods necessary for the implementation of projects.

- Manage the entire life cycle of the procurement process: maintain procurement plans, develop specifications, conduct comparative analysis of goods, prepare requests for procurement and supervise procurement procedures. Assess the conformity of the received goods.

- Preparation of vouchers for receiving cash and covering expenses.

- Support in the delivery of goods, distribution planning, preparation of write-off documentation and support in the transfer of goods with relevant documents .

- Support in conducting inventories within the framework of the program and partner organizations.

- Monitoring inventory levels, forecasting supply needs and expediting supply orders to maintain adequate inventory levels.

- Collaborate with Operations Officers to ensure smooth running of the project.

REPORTATION

- Reports to Health Unit Coordinator I.

- Technically reports to the manager of the procurement department

- Closely cooperates with the Senior Primary Health Manager, MHPSS Manager, Pharmaceutical Manager, and the entire Health team

Skills and Qualifications

- Bachelor's degree in Business Administration, Finance, Supply Chain or related field.

- Minimum of two years of previous work experience, particularly in a similar support function.

- Experience with Integra financial and operational software and conducting procurement operations through such databases would be an advantage.

- Fluency in the Ukrainian language, as well as knowledge of English at an intermediate level.

- Possession of IT skills is important , including Excel, Word and PowerPoint, and experience with financial and procurement systems.

We encourage women to apply.

Standards of Professional Conduct

The IRC and IRC employees must adhere to the values ​​and principles set forth in the IRC Way, the Standards of Professional Conduct. It's honesty, service and accountability. In accordance with these values, the IRC is guided by policies to protect beneficiaries from sexual exploitation and abuse, child protection, anti-harassment in the workplace, financial integrity and anti-retaliation.

Although all applications will be evaluated on a case-by-case basis based on their individual merits, qualified women are particularly encouraged to apply.

IRC is an equal opportunity employer. The IRC considers all applicants on the basis of merit, without regard to race, sex, national origin, religion, sexual orientation, age, marital status, veteran status, or disability. Community members who meet the job requirements are strongly encouraged to apply.