Program Assistant (Shelter) in People in Need

Place of work: Kharkiv

Start date: October - November 2024

Duration of contract:

strong> 6 months (with the possibility of extension after the trial period)

The organization "Man in trouble" has been operating in Ukraine since the beginning of August 2014 and since then, humanitarian programs have rapidly are expanding Currently, "Lyudyna v bidi" is one of the main humanitarian organizations in Ukraine that provides neutral and independent humanitarian assistance to people affected by the conflict.

PIN is an equal opportunity employer, so applications are accepted from all qualified applicants without distinction on any basis, including race, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity and others. PIN accepts applications from representatives of various groups and values ​​diversity.

General information about the team / department and its role in the organization:

Regional team of Dnipropetrovsk / Kharkiv region is structurally part of the program department of the Eastern region. Its activity covers the settlements of Dnipropetrovsk and Kharkiv regions. 

The team's area of ​​responsibility includes the following sectors of activity: 1) food safety; 2) hygiene and sanitation; 3) housing and materials for life; 4) protection. 

Under the general direction of the Manager of Emergency Assistance Programs and operationally reporting to the Lead Specialist of the Housing Rehabilitation Program, the Program Assistant provides support to the program department and ensures the implementation of programs in the region. The program assistant works closely with engineers and the program administrator.

Specific duties and responsibilities:   < /p>

• Conducts meetings with community representatives for preliminary assessment of locations, and together with them organizes interviews with beneficiaries or distribution of aid.  
• Makes telephone calls to potential beneficiaries in order to clarify the information specified in the previous lists submitted by representatives of the local administration.
• Conducts visits to beneficiaries, enters correct questionnaire data into the KoBo system, etc.< /li>
• Makes photo-fixation at points during interviews with beneficiaries or distributions according to the organization's requirements. 
• Compiles and processes the Beneficiary Database taking into account the principles of personal data protection.
• Responsible for needs assessment and contextual analysis.  
• Responsible for the document flow of housing restoration and non-food aid programs.
• Implements housing restoration and non-food aid programs. 
• Responsible for selection of beneficiaries, communication with beneficiaries, processing of personal data of beneficiaries.
• Provides reports according to programs (weekly report, reports for donors, annual reports).
ul>

Internal Relationships: Works closely with Program Specialists,  Civil Engineers and WASH Engineers. Coordinates with the department of communication, logistics and finance. 

External relations: Establishes and developsrelations with local authorities, other organizations carrying out humanitarian activities and the territories of the region.

Necessary experience and qualifications : projects for CSOs or NGOs. Knowledge of humanitarian work and understanding of context;

• Good computer skills (Word, Excel, etc.). Experience working with databases;
• English level A2 and above;
• Experience working with large and small groups of people. Experience in organizing distributions for the population;
• Experience in working with local authorities (business correspondence, coordination);
• Orientation towards result, organization of work process;
• Flexibility, attention to details;
• Ability to work in stressful conditions, has good organizational and communication skills.

We offer:

• Competitive salary according to the PIN salary scale: 970 USD GROSS 
• Positive work environment in an established and growing humanitarian organization;
• Medical insurance;
• Reimbursement of travel expenses between offices and work areas ;
• Professional development opportunities through various capacity-building activities such as trainings, seminars, etc.
• 28 days of annual leave + 3 New Year's bonus days of leave.

Application Procedure:

Please send a clearly marked resume and cover letter. Please note that we will only contact selected candidates. Written tests and interviews will be conducted on a rolling basis and the vacancy will be closed upon confirmation of candidacy for the position.

Please note that PIN does not charge a fee at any stage of the recruitment process.