Place of work: DniproStart date: March 2026Duration of the contract: 2-month trial period with a possible extension in case of availability of fundingThe organization "Man in Need" has been operating in Ukraine since the beginning of August 2014, and since then, humanitarian programs have been rapidly expanding. At this time, "Lyudyna v bidi" is one of the main humanitarian organizations in Ukraine that provides neutral and independent humanitarian assistance to people affected by the conflict.P
Place of work: Dnipro
Start date: March 2026
Duration of the contract: 2-month trial period with a possible extension in case of availability of funding
The organization "Man in Need" has been operating in Ukraine since the beginning of August 2014, and since then, humanitarian programs have been rapidly expanding. At this time, "Lyudyna v bidi" is one of the main humanitarian organizations in Ukraine that provides neutral and independent humanitarian assistance to people affected by the conflict.
PIN is an equal opportunity employer, therefore applications are accepted from all qualified candidates without discrimination on any grounds, including race, ethnicity, nationality, age, religion, disability, sexual orientation, gender identity and others. PIN accepts applications from diverse groups and values diversity.
General information about the employee role:
Under the general control of the Emergency Assistance Specialist, the Program Assistant is responsible for the correctness and completeness of the provided information, ensuring the timely and effective implementation of the department/project plan, and the preservation (archiving) of all assigned and received documents accordingly.Main duties:Main duties duties:
Description of general duties:
Internal relations
- Provides support and has the right to request information and is obligated to provide information upon request.
interaction and coordination with them.
Characteristic Duties and Responsibilities Ensures timely and effective performance of activities in the assigned territory. Promptly provides all relevant information to line manager. Provides necessary information for planning, preparation and execution of activities within emergency response programs (distribution, cash assistance programs, etc.). Contributes to the organization and holding of meetings with local actors - representatives of the government, community, local NGOs, etc. At the request of the line manager, regularly visits the project implementation sites, monitors the progress of activities and reports on results and problems. In cases of project activity implementation, PIN directly or with the involvement of partners ensures availability or control of timely reporting in accordance with PIN standards in coordination with the Administrator. Administers the beneficiary database, ensuring correctness and timely updating of information. Registers and stores all documents submitted by program specialists. Helps verify beneficiary data against project goals. Prepares project data for coordination with other stakeholders. Scans and archives project documentation. Helps integrate the project into the general program of the sector. Immediately reports to the Regional Manager on changes in the project. Displays and tracks needs and gaps. Enforces all established PIN security rules. Responsible for the correctness and completeness of the information provided. Ensures the timely implementation of the department/project action plan and prompt provision of information to the manager. The employer has the right to provide the employee with other tasks within the limits of his authority and specialization. style="font-weight: bold">Secondary or Higher EducationExperience by profession:
Experience in the public sector or humanitarian sphere is desirable.
Experience with databases, registers or CRM systems is an advantage.
Required knowledge:
- Basic knowledge of office programs.
- Ensuring quality document flow and data accuracy.
- Understanding of humanitarian principles, approaches to protection and handling of personal data.
- Ability to conduct basic needs assessments and gather information in the field.
- Ability to interact with local communities, authorities and other stakeholders.
- Business correspondence and oral communication skills.
Attention to detail and the ability to work with a large amount of information. Teamwork and ability to work under leadership. Willingness to work in the field and on business trips in the region. Adherence to the organization's policies, security rules and data protection procedures. +3% after successfully completing the probationary period.Professional development opportunities through various capacity building activities such as trainings, seminars and more28 days of annual leave + 3 New Year bonus days of leave.Ability to work alone day per week remotely for office workers.Accommodation and per diem allowance for business travel outside the fixed office area and/or in cases of excessive distance or travel time, in accordance with People in Need travel policy.Provision of laptop, mobile phone (including prepaid SIM cards) and People in Need branded products (backpack, thermal mug, notebook, portable charger).People in Need offices are equipped with all the necessary safety and energy independence facilities with continuous Internet access.
Free coffee, tea, milk and water in the offices.Multicultural and friendly team atmosphere, about 300 employees in the program in Ukraine.Application procedure:
Please send clearly markedresume and cover letter. Please note that we will only contactwith selected candidates. Written tests and interviews will be conducted on a rolling basis and the vacancy will be closed upon confirmed candidacy for the position.
Please note that PIN does not charge a fee at any stage of the recruitment process.
