Personnel management specialist in International rescue committee

About IRC:

The International Rescue Committee responds to the world's worst humanitarian crises and helps people survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers life-saving assistance to refugees forced to flee war or disaster. Today, IRC operates in more than 40 countries and 22 US cities. It restores safety, dignity and hope to millions of people who have been forced to flee their homes by conflict or disaster.

Job Responsibilities< /p>

• Provide personnel support for the local office in Kyiv;
• Perform the duties of personnel administration in accordance with Ukrainian labor legislation: perform document management for various processes, including hiring, vacations, transfers , management of personal affairs, dismissal, etc. 
• Regularly update HR trackers (total staff tracker, leave balance tracker, etc.) for both national and international staff
• Collect and archive timesheets on a monthly basis
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• Provide support to the People Management (P&D) Manager on daily staffing requests of international staff 
• In close cooperation with the Global HR team, process requests and manage information about employees in the Workday system
• Tracking staff training - collecting certificates of completion, sending reminders to employees, collecting training confirmation forms
• Assisting the HR manager (P&D) in maintaining an archive of personnel documents for the Ukrainian national program. 
• Take an active part in the preparation of documents for donor audits of personnel documentation
• Control of compliance by employees with IRC procedures; paying special attention to the Performance Management process;
• Confidential and secure management all personnel information and personnel data;
• Management of personnel attendance, vacations and personnel salary data;
• Tracking of the hiring process
• Manage monthly reporting;
• Assist in staff development through training and individual capacity building plans;
• Ensure implementation of care plan personnel and team building for the office in Kyiv.
• Provide a monthly HR report;
• Any other tasks upon request manager

Requirements:

• Higher education in a related field with at least two years of work experience.
• Ability work independently and in a team.
• Strong organizational and computer skills, working knowledge of Word and Excel.
• Detail orientation, flexibility and adaptability, empathy.
• Free command of Ukrainian and English languages.

IRC employees can expect the following benefits:

• Competitive salary
• Work aimed at specificli, growth prospects
• English language classes and unlimited online training courses
• Life insurance
• Medical insurance for employees and their family members
• li>Free psychological assistance for employees and members of their families
• 30 calendar days of annual leave with flexible conditions that are not limited to statutory minimums norms
• Up to 10 days of paid sick leave

PROFESSIONAL ETHICS

IRC forms multidisciplinary inclusive teams of professionals that encourage teamwork, inclusiveness and cohesion, critical thinking, decentralization, discussion and objectivity to help our clients as effectively as possible.

The International Rescue Committee is determined to protect the people it serves, its employees and all related parties from all forms of harm, abuse and violence, including sexual exploitation, abuse and harassment. The Committee is committed to taking all necessary preventive measures and creating an environment in which people feel safe and can report wrongdoing. IRC employees must adhere to the core values ​​and principles set out in the document The IRC Way - Standards of Professional Conduct. It is about integrity, service, equality and responsibility. The IRC also implements and enforces a number of additional internal policies regarding the protection of clients and staff from harm and abuse under the Principles for the Protection of Adults and Children, the Respect in the Workplace and Anti-Harassment in the Workplace Rules, the Anti-Repression and Protection of Reporters Rules ”, supplemented by the “IRC General Reporting Guidelines”. You can familiarize yourself with the obligations in English and Ukrainian at this link: https://rescue.box.com/v/irc-safeguarding-policies.

IRC takes a zero-tolerance approach to wrongdoing and takes all necessary measures and takes corrective action when it receives information about wrongdoing. The IRC's investigative unit consists of specialists and qualified investigators who conduct professional, victim-centered investigations. They get involved if security breaches are reported through the secure and convenient communication channels that IRC creates for its employees, partners and clients. The IRC is also an active member of the Interagency Working Group on Protection from Sexual Exploitation and Violence (PSEA) established in Ukraine.

Adherence to gender equality, equity, diversity and inclusion: The IRC strives tocreating a diverse, inclusive, welcoming and safe work environment where all people are treated fairly, with dignity and respect. At IRC, we categorically prohibit and do not tolerate discrimination, harassment, retaliation, or bullying of our employees, no matter how they work. Among our employees, we strive to increase the share of women, natives of the countries and communities in which we work, as well as individuals who identify with races and ethnicities underrepresented in global power structures.

Gender equality: IRC aims to reduce the gender imbalance in leadership positions We implement a system of benefits aimed at creating a favorable environment for women to work, such as maternity leave, gender-sensitive safety protocols and other benefits and allowances that encourage women to work in our team. 

An equal opportunity employer: We offer equal opportunities to employees and value diversity in our company. We reject discrimination based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We make sure that people with disabilities can take advantage of appropriate accommodations, including to apply for or interview for a job, to perform essential job duties, and to receive other benefits and privileges. provided by the employer.