PARTNERSHIP PROJECT OFFICER in ACTED

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries.

Functions:

Project management and reporting

Planning, Implementing and Reporting

• Coordinate with SCOs on writing, developing, and reporting of awarded grants. 
• Control all the supporting documents submitted by the CSOs, in connection with their sub-grant, to ensure that they are adherent to ACTED's FLATS procedures.
• Ensures granting documents are prepared in line with ACTED partnership approach. 
• Facilitates grant efforts, including grant approval process and post-award compliance.
• Give extra training to CSOs, who are facing challenges with submitting financial supporting documents and/or financial reports
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• Conduct regular spot-checks of FLAT documentation and processes to identify possible gaps or breach in procedure follow-up with grant CSOs.
• Day to day supervision of SCOs performance at the area level, with the support of the line manager.
• Draft lessons learned and best practices identified from the CSO sub-granting process.  
• Supporting the line manager in devising weekly and long-term work plans for the project implementation.
• particularly or information management activities. 
• Facilitates workshops for and provides capacity building trainings to all sub-grant recipients on humanitarian. principles, Accountability to Affected Population (AAP), and vulnerability targeting.
• Attending/Organizing regular staff coordination meetings.
• Excellent liaison with other Team Members, ensuring consistency and coordination of activities in the center.
• Timely reporting on problems and challenges while working with partners to the line manager. 
• Support draft of narrative reports / cluster report and contribute to the development of financial reports through regular budgetary follow ups.
• Communicate systematically to the Partnership Coordinator / Partnership Manager on Grant assistants progress and CSOs documentation & compliance.
• Support to Area Coordinator, the line manager and the Technical Coordinator in identifying areas for improvement and developing strategy.
• Supporting AME activities during monitoring and evaluation activities of project implementation and addressing recommendation of AME department to enhance effectiveness of project activities and maximize impacts. 
• Supporting the line manager in updating the PMF to capture project implementation progress.

Logistics

• Send accurate and precise order formsin a timely manner if requested by the line manager 
• Confirm quality of material selection when applicable 
• Ensure a proper management and use of the project assets and stocks
• Plan team movements based on available fleet and applicable policies

Finance 

• Support the line manager in reviewing the BFU(s) and provide accurate forecasts
• Support the line manager in forecasting monthly cash requirements of the project and submit to AC

HR

• Commitment to continuous learning through trainings and timely identification of capacity-building needs and opportunities, in coordination with line Manager/TC/HR Dept.  
• Supervise recruitment of enumerators when needed for data collection 
• Train Enumerators 

Transparency and Compliance 

• Ensuring compliance to ACTED internal procedures and donor procedures
• Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy

Others

• Provide translation 9 IF POSSIBLE) of various documents (e.g. reports, minutes, beneficiary lists, information signs ) upon request of the line manager 

Perform any additional task as requested by the line manager.

Увага!Згідно чинного законодавства, при працевлаштуванні військовозобов'язані громадяни України зобов'язані надати військово-облікові документи та оновити свої військово-облікові дані.

Attention!Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд зарплат;
• 28 календарних днів відпустки на рік;
• Дружня мультикультурна команда;
• Комфортний офіс у центральній частині міста;
• Кар'єрний ріст;
• Медичне страхування після випробувального терміну (3 місяці).

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”