Partnership Project Officer in ACTED

ACTED is a French non-governmental organization founded in 1993, which supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries.

Destination

Under the direct supervision of the project manager/coordinator, the specialist in working with partners (contracts, reporting) will work with public organizations, charitable funds, communities (Civil Society Organizations) regarding the submission of grant proposals, drawing up contracts and/or will be responsible for compliance and dissemination of ACTED's program policies, guidelines, rules and policies.

He/she will be responsible for making grants, ensuring compliance with rules and policies during grant implementation, and providing support to selected civil society organizations regarding reporting and any contractual issues. 

He/She will also be responsible for capacity building needs and coordination with other  professionals, ACTED coordinators for cooperation and with local authorities. 

Functions:

Project management and reporting:

Planning, implementation and reporting

• Coordination with public organizations on  writing, development and reporting on the implementation of grant proposals. 
• Contributes to grantmaking efforts, including the grant approval process and post-grant follow-up. Ensures deadlines are met.
• Monitors grant compliance after support. Followed by financial agencies.

• Conduct due diligences of implementing partners, participate in the further implementation of the mitigation plan
• Monitors the monthly flow of documentation from the base office and Partners to the central office
• Check the level of compliance of documentation with ACTED requirements and policies
• Help in developing strategies, deadlines, solving personnel issues, developing templates for grants in accordance with funding guidelines.
• li>
• Maintains necessary records, files, reports, databases and resource materials related to partnership activities.
• Monitors grants for compliance with legal, financial and programmatic requirements, including but not limited to ensuring properly documenting grant requirements in the grant files and database. 
• Tracks and documents grant processes, forms, templates, reports and data to ensure full compliance with internal controls and legal requirements.
• Resolve complex grant scenarios; consultation/contact with financial and/or legal advisors

Logistics

• Provide accurate order form in time if required by line manager
• Quality confirmation of material selection and application
li>
• Ensuring proper management and use of orders
• Planning team travel based on existing FLAT and relevant policies

Finance

HR

• Commitment to continuous learning through trainings and timely identification of needs and opportunities for capacity building, in coordination with the line manager / TC / HR Department.  

Transparency and compliance with requirements

• Ensuring compliance with internal acted procedures and donor procedures
• Accurate record keeping of project documentation including photographs and proper filing of meeting minutes, databases, attendance tables, evaluation reports/documents, database review and updates, etc., in soft and hard copy

Other

• Provide the translation of various documents (for example, reports, protocols, lists of beneficiaries, informational signs) upon request manager (if applicable)

Perform any additional task as required by the line manager.

Attention! According to current legislation, upon employment, conscripted citizens of Ukraine must provide military registration documents and update their military registration data.

Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

Apply:

Interested candidates should send a resume in English or Ukrainian, specifying the position they are applying for in the subject of the letter (messages without specifying the position will not be considered). Only selected candidates will be invited for an interview. ACTED is an equal opportunity employer.

______________________________________________________________________________________________

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”