Infrastructure Senior Manager in International Medical Corps

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General Information:

This position involves supporting International Medical Corps response activities in Ukraine, particularly infrastructure-related activities. The employee will be responsible for the planning, coordination, organization and management of all aspects of infrastructure activities from start to finish.

The main responsibilities of the Senior Infrastructure Manager include supporting the team in the assessment, planning , design, implementation, supervision, administration and management of contracts within the framework of infrastructure rehabilitation/construction activities in Ukraine, in particular health care facilities, water supply and drainage infrastructure, within the framework of the main sector programs of the International Medical Corps. The senior manager must have special knowledge of the legal framework that regulates these types of activities in Ukraine and procurement processes in this area.

The senior infrastructure managerwill be responsible for advising the MMK Construction Team in Ukraine regarding government regulations and rules relating to restoration, repair, reconstruction, modernization, new construction, necessary expertise and any other issues related to construction, including but not limited to health care facilities (such as hospitals and dispensaries), facilities of WASH (water supply, sanitation and hygiene), collective centers, homes for the elderly and other public buildings. In addition, the Infrastructure Advisor will support the training of relevant staff and stakeholders on infrastructure and construction related issues.

The following responsibilities reflect the nature and level of work performed by the Senior Infrastructure Manager , but are not limited to them.

Main tasks and responsibilities

Evaluation

• Develop technical infrastructure assessment tools that can be used in the development of appropriate projects for a variety of infrastructure construction works, such as repair, rehabilitation, expansion and construction of new facilities.
• Participate in the initial rapid assessment of the state of conservation health and OSH for project deployment and ensure adherence to international standards in health and OSH in site selection, as well as infectious disease prevention and control (IPC).
• Provide capacity building support for carrying out technical assessments of the infrastructure and their analysis, which must be related to activity plans, information on the scope of work and the budgetus.
• Support assessment of in-country resources and capacity, including personnel, material and financial resources for construction-related activities, together with relevant personnel and organizations.

Development of programs:

• Advise on the development of appropriate phased technical measures for building infrastructure to ensure timely, safe and high-quality provision of medical care at existing facilities and premises for personnel, including preparation for potential outbreaks of infectious diseases, should they occur, in accordance with instructions.
• Ensure that issues of protection, gender equality, infection control, climate conditions, environmental safety, security, accessibility, safe operations and maintenance have been considered in the development of the response plan.
• Ensure that minimum standards, both qualitative and quantitative, are addressed and documented.
• Advise the team in the development of letters of intent, conceptual documents, budgets and proposals in accordance with donor and MMK standards, particularly for infrastructure.
• Check and approve designs, specifications and estimates for all infrastructure-related works.

Implementation of programs

• Advise the Construction team as part of the VSG team on state requirements for construction works.
• Ensure that tenders for restoration work are held on time , within scope and in close coordination with the procurement team.
• Exercise close control over all renovation budgets to ensure budget consistency and spending.
• Proactively monitor all construction contracts, ensure thorough monitoring, problem solving, ensure high quality and timeliness of work.
• Advise the procurement team on the preparation and signing of relevant contract documents with suppliers.
• Make visits to critical facilities to determine the next phase of construction work.
• Analyze and verify all scopes of work and payment documents prepared by the field team and the contractor.
• Analyze any possible change requests and advise higher guidance on the necessary actions.
• Check all payment acts and confirm the relevance and validity of the request.
• Manage the general support of construction contracts of all MMK infrastructure projects, maintaining communication with all relevant departments and external stakeholders to enforce contracts.
• Conduct regular meetings with construction crews and contractors to review and track the progress of all infrastructure-related construction work against key milestones.
• Develop construction SOPs and process maps.
• Manage the construction crew and contractors on a daily basis.

Manage contracts

• Support contract negotiations and maintain relations with contractors, suppliers, vendors.
• Ensure compliance of allx contracts to legislative and regulatory requirements.

Quality control

• Implement and maintain strict quality control measures to ensure compliance construction works to the required standards and specifications.
• Conduct regular inspections and audits to identify and resolve any potential problems.

Occupational health and safety

Information and coordination

• Provide regular updates and technical guidance to the team on progress, priorities and challenges - verbally and in writing.

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Compliance and ethics

• Encourage and develop a culture of compliance and ethics throughout the International Medical Corps. 
• As part of their position, have a clear understanding of the compliance and ethical standards of the International Medical Corps and donors, and adhere to these standards. 
• Perform work with the highest level of integrity.
• Communicate these values ​​to staff and partners and demand that they adhere to them.

General

• Engaged personnel are expected to assist in the deployment, maintenance and dismantling of clinical facilities and base camp as required. policy
  • Actively promote PSEA standards among International Medical Corps employees and contractors, in order to reduce risks to beneficiaries assisted by International Medical Corps.
  • Comply with the Code of Ethics and Business Conduct, uphold humanitarian principles and always respect international humanitarian law.

  Other duties as assigned

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• The duties listed reflect the nature and level of work performed and are not necessarily all-inclusive. The changing nature of emergency response requires personnel to adapt to rapidly changing conditions; responsibilities may be changed according to operational requirements.

Code of Ethics and Business Conduct

• We share the responsibility and obligation to prevent sexual exploitation and abuse, human trafficking, child abuse, and any violations of our Code of Ethics and Business Conduct that may include conflicts of interest, fraud, corruption, or harassment (harassmentt). If you see, hear or become aware of any alleged activity, you have a responsibility to report it.

Minimum Requirements

< li>Bachelor's degree in construction, architecture, construction management or other relevant engineering discipline with a minimum of eight years of work experience. The presence of an appropriate specialization in the field of construction with appropriate certification, technical training and ten years of practical work experience can be considered as a bachelor's degree.
• Minimum five years of work in the field of development and coordination of infrastructure projects in Ukraine.
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• Minimum five years of work experience in the implementation of physical infrastructure projects in Ukraine.
• Knowledge and understanding of the infrastructure sector of Ukraine and its license/permit requirements.
• Work experience and understanding government policies, guidelines and strategies.
• Ability to effectively present information (both written and verbal) and respond appropriately to questions from senior management on the ground and government partners.
• Ability to understand gender issues in groups of beneficiaries.
• Proven analytical, motivational, communication skills, as well as project conceptualization and planning skills.
• Proven experience of close cooperation with support departments (finance and logistics) on issues activity and procurement planning.
• Fluency in Ukrainian and English (written and spoken). 

Additional Information

Requirement for business trips:60%

Code of Conduct

As part of this position, the individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps compliance standards and ethical donation standards. Employees are also responsible for preventing violations of our code of conduct and ethics, which may include conflicts of interest, or ethics or security policies. If you see, hear or become aware of a violation of the Code of Conduct and Ethics or the Security Policy, you have a responsibility to report it. 

If this is a supervisory position, should set an example of ethical behavior through own behavior and supervision of the work of others; ensure that those who report to you have sufficient knowledge and resources to comply with the standards set out in the code of conduct and ethics; monitor compliance of subordinate employees; ensure compliance with the International Medical Corps code of conduct and ethics and policies, including safety policies and protection against humiliation, bullying and sexual harassment in the workplace, consistently and fairly; support employees who raise such issues or concerns in good faith. 

Security

All employees divisionhave a responsibility and commitment to the safety and protection of the population with whom we work, including particularly vulnerable categories of adults and children. This includes protecting against the following behavior by our employees or partners: sexual exploitation and abuse; labor exploitation, neglect or violence against children, adults at risk or LGBT representatives; any form of human trafficking. 

Equal opportunities

International Medical Corps is proud to provide equal employment opportunity to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status veteran.