HR Senior Officer/Manager in HELVETAS Swiss Intercooperation

Position: Human Resources Senior Officer / Manager
Reports to: Operations Manager
Supervision of: no subordinates
Duty station: Kyiv
Travel: not more than 10%
Duration and type of contract: 1 year, consultancy agreement with 3 months probation period

Key Expectations:

• Hands-On Execution: The HR Manager is expected to actively execute tasks, not just coordinate or oversee processes. This includes creating documents, managing workflows, and directly contributing to team deliverables.
• Time Management: With the HR department managing multiple priorities, the role requires effective time distribution to ensure all tasks are completed within deadlines.
• Flexibility and Initiative: The individual should proactively identify and address needs, ensuring the department’s smooth operation.

Helvetas is an organization specialized in development cooperation and humanitarian response, anchored in Switzerland. A Separate Division of Helvetas has been operating in Ukraine for about two (2) years.
For Helvetas operations in Ukraine, we are looking for a proactive and dynamic individual to join our organization upon agreement.


1. Role and responsibilities
The purpose of the HR Manager role is to ensure that the HR system aligns with Helvetas standards while actively supporting and contributing to the implementation of programs and projects. This is a hands-on role requiring initiative, execution, and efficient time management.

The following is a brief description of the responsibilities:
Generic responsibilities
· Actively implement Helvetas HR and admin systems and procedures.
· Ensure the country setup adheres to employment standards, HR policies, and other Helvetas policies.
· Ensure compliance with local labor laws.
· Actively recruit, train, support, and develop team members, ensuring tasks are executed and deliverables met.
· Train and guide all staff involved in HR responsibilities or personnel management.
· Regularly analyze and report on HR activities.
· Safely and systematically manage personnel documents across all offices.

Specific responsibilities
1. Recruitment and Sourcing:
· Lead the full recruitment cycle, from analyzing requirements and drafting job advertisements to interviewing and onboarding new hires.
· Actively develop effective sourcing strategies and create pipelines for potential candidates.
· Take direct ownership of drafting contracts and finalizing hiring processes while supporting probationary period reviews.
· Collaborate with line managers to plan current and future personnel needs proactively.
2. Employer Branding:
· Create initiatives to enhance Helvetas’ employer brand by actively showcasing its culture and values.
3. Performance Management
· Ensure that there is a yearly cycle for performance appraisals
· Advice managers on poor performance and ensure the documentation stored on the employees’ personnel file is stored properly; act as an impartial mediator in the process
· Drive the onboarding and induction process in the regional office
· Advise managers or staff on training and development opportunities
4. Duty of Care
· Ensure management and staff receives sufficient support and advise on staff well-being initiatives in the organization
· Advise managers on responding to staff feedback and stress management
· Develop staff well-being initiatives
5. Contract management
· Ensure that national staff terms of employment are aligned with Helvetas minimum standards and the local labour law.
· Ensure that all staff and short & long consultancy contracts are up to date.
· Lead salary benchmark process every two years or more frequently if needed
6. Quality Assurance and Compliance monitoring
· Ensuring roll-out and implementation of Helvetas HR policies and initiatives are completed
· Draft HR policies and procedures
· Ensuring the operations are following global / regional HR processes, policies
· Ensuring that global policies and regional HR frameworks are localized and they are aligned with local labor laws
7. Administration
· Manage personnel files and data storage actively, adhering to data protection guidelines.
· Support personnel with embracing the change

Competencies
Professional competencies:
· A minimum of 3 years of experience in a senior HR role, preferably in humanitarian or recovery contexts.
· Proven ability to directly execute tasks, take initiative, and deliver results in complex environments.
· Demonstrated success in leading recruitment, training, and HR policy implementation.
· Excellent organizational skills and the ability to manage multiple priorities effectively.
· Proactive, flexible and curious and are characterised by a customer-oriented and communicative personality
· Knowledge about own leadership skills/profile
· Good level of English & Ukrainian, both written and verbal
Behavioral competencies
· Proactive and results-driven, with a strong sense of accountability.
· Capable of managing multiple roles and responsibilities efficiently, balancing priorities.
· Demonstrated ability to foster collaboration, build trust, and empower teams.
· Strong interpersonal skills, empathy, and a good sense of humor.
· Resilience and adaptability to handle fast-changing environments.

Helvetas Ukraine is an equal opportunity employer. We welcome applications from all qualified individuals regardless of race, gender, age, religion, disability, or any other status protected by applicable laws.

Please note that we willreview applications and conduct interviews on a rolling basis. Early applications are encouraged, as the position will be filled without any specific deadline.

We are looking for a self-driven person who wants a meaningful job, can work in a fast-paced environment, and is eager to learn. Join our supportive and strong team!
Short examples of what we do
https://www.youtube.com/watch?v=KNWCeeUYjHE
https://www.youtube.com/watch?v=dkb37jMtkWw&;t=1s
https://www.youtube.com/watch?v=O1dhvfZTRHQ
And you can become a part of this too!

Посада: Старший фахівець/Менеджер з управління персоналом
Звітність перед: Менеджером з операцій
Керівництво: немає підлеглих
Місце роботи: Київ
Відрядження: не більше 10%
Тривалість та тип контракту: 1 рік, договір про надання послуг з випробувальним терміном 3 місяці

Основні очікування:

• Практичне виконання завдань: Менеджер/Фахівець з управління персоналом має активно виконувати завдання, а не лише координувати або контролювати процеси. Це включає створення документів, управління робочими процесами та безпосередній внесок у результати команди.
• Управління часом: В умовах множинних пріоритетів у HR-відділі ця роль вимагає ефективного розподілу часу для виконання всіх завдань у встановлені терміни.
• Гнучкість та ініціативність: Кандидат має проактивно визначати та вирішувати потреби, забезпечуючи безперебійну роботу відділу.

Helvetas Swiss Intercooperation— це організація, спеціалізована на розвитку міжнародної співпраці та гуманітарного реагування, заснована у Швейцарії. В Україні відокремлений підрозділ Helvetas працює вже більше двох років.

Для підтримки наших активностей в Україні ми шукаємо проактивну та динамічну людину, яка долучиться до нашої організації.

1. Роль і обов’язки

Мета ролі HR менеджера — забезпечити відповідність HR-систем стандартам Helvetas, активно підтримуючи та сприяючи впровадженню програм і проєктів. Це практична роль, яка вимагає ініціативи, виконання та ефективного управління часом.

Загальні обов’язки:

• Активно впроваджувати HR та аadministrative systems and procedures of Helvetas.
• Ensure compliance of local processes with employment standards, HR policies and other Helvetas standards.
• Ensure compliance with local labor legislation.
• Actively involve, train, support and develop team members, ensuring tasks are completed and results are achieved.
• Train and mentor all employees involved in HR functions or personnel management.
• Analyze regularly and report on the activities of the HR department.
• Safely and systematically manage personnel documents in all offices.

Specific duties:

1. Recruiting and searching for candidates:

• Lead the full recruitment cycle: from the analysis of requirements and preparation of announcements to interviews and adaptation of new employees.
• Develop effective search strategies and build a database of potential candidates.
• Prepare contracts and support the evaluation process during the probationary period.
• Collaborate with line managers to proactively plan the needs of personnel.

2. Formation of the employer brand:

• Initiate activities to enhance the brand of Helvetas as an employer, demonstrating the culture and values ​​of the organization.

3. Performance Management:

• Ensure an annual performance review cycle.
• Advise managers on managing poor performance, documenting and mediating the process.
• Carry out the process of adaptation and induction.
• Provide advice on training and development opportunities.

4. Duty of care for staff:

• Advise managers and staff on employee welfare initiatives.
• Provide guidance on responding to employee feedback and managing stress.< /li>
• Develop initiatives to improve staff well-being.

5. Contract management:

• Ensure that employment conditions meet Helvetas minimum standards and local legislation.
• Monitor the validity of contracts for all employees and consultants.
• Lead the salary benchmarking process every two years or more often if necessary.

6. Quality Assurance and Compliance Control:

• Implement Helvetas HR policies and initiatives.
• Develop HR policies and procedures.
• Ensure compliance of global and regional HR processes with local legislation.

7. Administration:

• Manage personal files and data storage, adhering to data protection standards.
• Support staff in the process of change.

Professional competencies:

• Minimum 3 years of experience in a managerial HR position, preferably in humanitarian or restorative contexts.
• Proven ability to perform tasks, take initiative and achieve results in challenging environments.
• Successful experience in recruiting, training and implementation of HR policies.
• Excellenceno organizational skills and the ability to effectively manage multiple priorities.
• Proactivity, flexibility, inquisitiveness, customer orientation and communication skills.
• Knowledge of English and Ukrainian languages ​​at a high level, both written and orally.

Behavioral competencies:

• Effectiveness, responsibility and proactive.
• Ability to effectively manage multiple roles and priorities.
• Ability to foster collaboration, build trust and support teams.
• High interpersonal skills, empathy and sense of humor .
• Resistance and adaptability in a dynamic environment.

Helvetas Ukraine is an equal opportunity employer. We welcome applications from all qualified candidates, regardless of race, sex, age, religion, disability, or other status protected by applicable law.

Please note that we review applications and conduct interviews on an ongoing basis. We encourage you to apply as early as possible, as the position may close without a clear application deadline.

We are looking for a self-motivated individual who is committed to meaningful work, can work in a dynamic environment, and is willing to learn. Join our supportive and strong team!

Short examples of our activities:
https://www.youtube.com/watch?v=KNWCeeUYjHE
https://www.youtube.com/watch?v=dkb37jMtkWw&t=1s
https://www.youtube.com/watch?v=O1dhvfZTRHQ

And you can be a part of it too!