HR Officer for Rehab4U Project \ Personnel specialist in the Rehab4U project in Momentum Wheels for Humanity / formerly UCP Wheels for Humanity

Momentum Wheels for Humanity (MWH) seeks an HR Officer to provide HR support for the five-yearU.S. Government funded Physical Rehabilitation Activity (Rehab4U) in Ukraine. The HR Officer will facilitate local recruitments, manage and maintain recruitment and personnel files, and liaise with MWH’s payroll provider to ensure accurate and complete payroll processing and reporting. The HR Officer will also support the HR Coordinator and other operations and logistics staff with day-to-day administrative support tasks.

Place of work - Kyiv 

About Momentum Wheels for Humanity

Since 1996, Momentum Wheels for Humanity has increased access to mobility and improved the quality of life for children, teens, and adults with physical disabilities in more than 50 low- and middle-income countries. We build and strengthen rehabilitation services within health systems through training and capacity building, policy and standards development, and supply and distribution of wheelchairs and other life-changing equipment. For more information, visit https://momentum4humanity.org/.

Expected Duties and Responsibilities

Reporting to MWH’s HR Coordinator, the HR Officer will have the following responsibilities:

• Lead recruitment process for new positions in line with MWH policies and procedures: develop and post new job applications, review and shortlist candidate CVs, screen candidates, schedule interviews and assist in the interview process, conduct reference and security checks, and prepare offer letters
• Prepare draft agreements for local employees and consultants for review by the HR Coordinator
• Collect, review, and file employee information in the well-organized personnel filing system
• Schedule and lead new-hire orientation for new employees and consultants, ensure proper onboarding
• Ensure that all Ukraine staff have valid contracts, amendments, and job descriptions signed and on file at all times
• Prepare required monthly employment documentation in cooperation with the HR Coordinator for required governmental reporting
• Maintain proper HR physical and electronic filing system according to MWH requirements
• Liaise with MWH’s payroll provider under the direction of the HR Coordinator to ensure accurate and complete payroll processing
• Create orders on employment, termination, vacation, sick leave, and other types of HR requirements as needed
• Develop/review monthly timekeeping reports for national employees and review monthly timesheets for Ukraine personnel
• Create and maintain a vacation schedule
• Complete termination paperwork as required under MWH policies and procedures and local law
• Complete monthly scanning of HR files and ensure that all HR documents are up to date in Box
• Strictly follow internal procedures and local law for recruitment and staff operating in the country

Minimum Qualifications

• Bachelor’s degree in a relevant field, including human resources, accounting, business administration, or another related field
• At least three years of project-based HR or operations experience, preferably within the Ukrainian non-profit sector
• Knowledge of U.S. Government funded and/or other international donors' operational and recruitment procedures
• Strong attention to detail and ability to work as a team member with minimal supervision
• Ability to organize and develop effective filing systems and manage databases
• Excellent interpersonal, written, and verbal communication skills
• A flexible and problem-solving approach
• Good computer skills with proficiency in Microsoft Office and Outlook, Zoom, and Skype
• Written and spoken fluency in Ukrainian
• Strong written and spoken fluency in English

Preferred Qualifications

• Demonstrable experience supporting HR and administrative functions, including recruitment, onboarding, personnel file management, and office administrative support strongly preferred
• Experience working with national and/or international NGOs, and/or multilateral organizations is a benefit

How to Apply

Please submit a cover letter and resume in PDF format and in English to [email protected]. Please include “HR Officer for Rehab4U Project: YOUR NAME” in the subject line. Applications will be considered on a rolling basis.

Momentum Wheels for Humanity is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Momentum Wheels for Humanity encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status. Persons with a disability who are equally qualified for the position will receive first review priority.