HR Assistant military accounting/ HR and military accounting department specialist in The Mines Advisory Group

MAG Ukraine

Job title: Personnel and military accounting department specialist< strong>
Type of assignment: until 12/12/2025 with the possibility of extension
End date:

Start date: ASAP

Salary: 50,500 UAH per month gross / Approximately 38,885 UAH per month net

Mag Vision - MAG saves lives and builds future, working with others to restore lands contaminated by the debris of conflict, reduce the daily risk of death or injury to civilians, and create safe conditions for development. In 1997, MAG shared a Nobel Prize for its work as a founding member of the International Company to Ban Landmines.  Our vision is a safe future for men, women and children affected by armed violence or conflict.

MAG Mission- Since the beginning of the Russian invasion on February 24 In 2022, Ukraine was subjected to heavy artillery fire, rocket and airstrikes, as well as the use of land mines and cluster munitions. The extent of the conflict and the use of powerful and indiscriminate weapons requires an immediate response. MAG's mission is to save lives and build a safe future by providing people with educational risk information to help them stay alive. MAG is also in the process of being accredited to begin conducting explosive ordnance disposal and demining operations in Ukraine to save the lives of people affected by the conflict.
 
 MAG encourages female candidates and people with special needs to apply. . We strive to create an inclusive and supportive work environment where all employees will feel respected and supported in realizing their potential.

Responsibilities:

• Work with a database of employees;
• Maintenance of military records;
• Interaction with TCC;
• Cooperation with partners regarding legal support conscripts;
• Recruitment, transfer, dismissal of employees (preparation of orders, control of writing statements, management in the BAF system);
• Compilation of the staff schedule; fixed-term employment contracts (according to the sample), control of deadlines, signing;
• Drafting vacation schedule, control of vacation days, receiving applications, enrollment in BAF;
• Preparation other personnel orders, provision of information to employees on personnel matters;
• Formation of personal files and P-2 cards;
• Control over the production of employee personal cards
• Control filling out timesheets;
• Keeping a log of orders and employment contracts;
• Controlling hospital workers;
• Performing other tasks at the request of the deputy personnel manager and personnel manager, who are part of the HR department's area of ​​responsibility

We are looking for adidata:

• Higher education (bachelor or master);
• Experience in HR service from 3 years;
• Knowledge of labor of the legislation of Ukraine;
• Knowledge of the regulatory framework of military accounting;
• Certificate of advanced training in military accounting;
• Ability to work in BAF, 1C, MedOk;
• Ability to work with large amounts of information;
• High level of document management;
• Attention to details;
• Competent command of the Ukrainian language ( oral/written), in English – high level (oral/written).

How to apply:

This vacancy available only to citizens of Ukraine. Interested candidates may apply by submitting a resume and cover letter by 10December 2024, but applications will be considered on a first-come, first-served basis and the position may be offered before this date in the event finding the right candidate.

Due to the large number of applications we receive, we cannot respond to every one. If you do not hear back from us within 3 weeks of submitting your application, this means that your application has not beensuccessful.

< Please note that as part of the MAG regarding security, this position is subject to background checks before how the job offer will be confirmed. 

MAG is committed to the principles of diversity, equality and inclusion. If you think you would be a good fit for one of our positions, we welcome your application regardless of your experience. We strive to provide an inclusive and supportive work environment where all employees feel respected and supported in realizing their potential. 

MAG Ukraine 

Position Title: HR Assistant military accounting

Duty Station: Kyiv

Type of Appointment: 12.12.2025 with the possibility of extension< /p>

Estimated Start Date: ASAP

Closing Date: 10 December 2024 but applications will be reviewed on a rolling basis and position could be assigned prior to closing date if we find a suitable candidate

Salary:50 500UAH gross / 38 885 UAH

About MAG:

MAG saves lives and builds futures by working with others to reclaim land contaminated with the debris of conflict, to reduce the daily risk of death or injury for civilians, and to create safe and secure conditions for development. MAG shared the 1997 Nobel Peace Prize as a founding member of the International Campaign to Ban Landmines for our work to ban landmines. Our vision is a safe and secure future for men, women and children affected by armed violence and conflict.

MAG strongly encourages female candidates and people with disabilities to apply. We strive to provide an inclusive and supportive working environmentent where all employees feel respected and supported in fulfilling their potential.

About MAG in Ukraine:

Since the Russian invasion of 24th February, Ukraine has been subjected to heavy artillery bombardment, missiles, and air strikes, as well as the use of landmines and cluster munitions. The scale of the conflict and the use of high impact and indiscriminate weapons requires an urgent and extensive response.  MAG seeks to save lives and build safer futures by providing risk education to communities, to help them stay safe. MAG is also in the process of seeking accreditation to start conducting explosive ordnance disposal and demining activities in Ukraine, to save the lives of people affected by the conflict. 

ABOUT THE ROLE:

Key Responsibilities 

• Work with the employee database; 
• Maintaining military records; 
• Interaction with the TCC; 
• Cooperation with partners in legal support of employees liable for military service; 
• Hiring, transferring, dismissing employees (preparing orders, controlling the writing of applications, conducting in the BAF system); 
• Preparation of the staffing table; 
• Preparation of fixed-term labour contracts (according to the sample), control of terms, signing; 
• Preparation of a leave schedule, control of the use of leave days, acceptance of applications, entry into BAF; 
• Preparation of other personnel orders, provision of information to employees on personnel issues; 
• Formation of personal files and П-2 cards; 
• Control over the production of personal ID cards for employees 
• Control of filling in time sheets; 
• Maintaining a register of orders and employment contracts; 
• Control of sick leave of employees; 
• Performing other tasks requested by the Deputy HR Manager and People & Culture Manager that fall under the responsibilities of the HR department

ABOUT YOU:

• Higher specialised education (bachelor's or master's degree); 
• Work experience in HR services from 3 years; 
• Knowledge of the labour legislation of Ukraine; 
• Knowledge of the regulatory framework for military accounting; 
• Certificate of advanced training in military registration; 
• Ability to work in BAF, 1C, MedOk; 
• Ability to work with large amounts of information; 
• High level of document management; 
• Attention to detail; 
• Competent Ukrainian (oral/written), English - high level (oral/written)..

How to apply:

This opportunity is available to Ukrainian nationals only. Interested candidates are invited to submit applications by submitting a CV and covering letter in English by 10 December 2024 but applications will be reviewed on rolling basis and position could be assigned prior to closing date if we find a suitable candidate.

Due to the high volume of applications that we receive, we are not able to respond to every application. Ifyou have not heard back from us within 3 weeks of applying, it means that your application has not been successful. 

Please note that as part of MAG's commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed. 

MAG is committed to the principles of diversity, equality and inclusion. If you think you would be suited to one of our roles we would welcome your application regardless of your background. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential.