HR and Admin Technical Assistant Ukraine Chernihiv in Norwegian Refugee Council / NRC

HThe Norwegian Refugee Council (NRC)is an independent, humanitarian non-governmental organization founded in 1946. We provide assistance, protect the rights and contribute to solving the problems of refugees, internally displaced persons and other persons affected by armed conflict.  NRC began its activities in Ukraine at the end of 2014, supporting people affected by the conflict in the east of the country. We are currently increasing our efforts in Ukraine and neighboring countries to provide assistance to people forced to leave their homes due to war.

We are looking for an Administrative and Human Resources Assistant for the NRC Northern Regional Office in Chernihiv. 

The Administrative and Human Resources Assistant will be responsible for the day-to-day HR and administrative tasks at the regional level.

Your duties will include:

• Adhere to NRC policies, tools, manuals and guidelines.
• Provide diverse support in implementing a portfolio of support functions in accordance with the action plan.
• Independently implement procedures and activities within own function or core competency as delegated authority.
• Responsible for organizing and completing tasks in accordance with priorities and standards.
• Show initiative in solving day-to-day problems in accordance with agreed procedures, priorities and standards in the field of work.
• Cooperate with relevant departments and coordination centers.
• Promote and share ideas for improvement in your area of competence.

Administrative tasks:

• Perform all administrative tasks to ensure the smooth operation of the regional office:

- ordering cleaning products, office supplies and consumables materials,

- management of contracts in Chernihiv (office in Chernihiv, LAC office, guest house, security monitoring) by preparing contracts, submitting PR/PO necessary for processing payments, performing coordinator functions for all landlords/contractors, preparing amendments to existing contracts (extension, termination, other changes to the contract).

• Help in drafting letters, supportdays of letters for official correspondence. 
• Providing accurate information in response to general inquiries. Sending, receiving, distribution and archiving of incoming and outgoing correspondence.
• Organization of events and meetings in Chernihiv Oblast (venue search, catering arrangements, payment processing).
• Reservations of accommodation in Chernihiv Oblast for NRC staff and visitors, as necessary.
• Cooperation with official institutions, as necessary.
• Providing research and administrative support, as appropriate necessary.
• Timely coordination of advance payments, if such were provided.
• Performance of other relevant tasks at the request of the personnel coordinator / ASM / AM.
• Purchase of railway and bus tickets within Ukraine and beyond.

HR tasks:

• Bachelor's degree in relevant field. 
• A university degree will be an advantage.
• Minimum 1 year of similar work experience.
• Experience working in a humanitarian organization will be an advantage.
• Experience working in difficult and unstable environments.
• Average level of English, fluency in Ukrainian, written and spoken.
• Strong organizational and planning skills.
• Strong networking and negotiation skills.
• Resilience and ability to work in a volatile environment with a large workload.
• Ability to work independently and proactively.

Finaldeadline click the link.

We offer:

• Official employment, contract until 31/12/2026
• Work schedule 9 to 17, Saturday/Sunday off
• medical and life insurance against accidents
• development and learning opportunities (English language courses).

This position is open to candidates who have the legal right to work in Ukraine. Please note that we cannot provide work permit or visa support for this position.

NRC encourages people with disabilities who would like to work in the office to apply.