Manager (manager) of the project on physical and psychological health / Health Project Supervisor in Handicap international

Health Project Supervisor 

 COUNTRY: Ukraine 

 REPORTS TO: Health Project Manager 

 LOCATION: Kharkiv  

Please send your CVs in English.  

GENERAL MISSION 

The Health Project Supervisor is managing one Handicap International (HI) multidisciplinary team. S/he reports to the Health Project Manager (PM) and is responsible to ensure all HI team activities are implemented smoothly and team(s) is well functioning to provide qualitative services to most vulnerable people, including people with disabilities and their support persons. S/he must keep all the data confidential, and share it only with the designated persons. The job is office based with field trips according to needs, and the team to manage consists of three physical therapists, two psychologists and two Psycho-Social (PSS) workers. 

MISSIONS/RESPONSIBILITIES 

Mission 1: Ensure the qualitative and timely implementation of HI services (rehabilitation and MHPSS) and follow the referral pathways in an emergency, in collaboration and coordination with HI technical unit and relevant stakeholders 

1. Ensure that services (MHPSS, rehabilitation, Inclusion) are reaching the most vulnerable people in respect with applicable quality standards (prioritization of cases, follow up, referrals) 

2. Is responsible for activity planning and the identification of geographical and sectoral priorities, with the support of the Health Project Manager. 

3. Is responsible for the logistic planning of activities (vehicles, stocks release request) up to quality standards and as requested by donors. 

4. Is responsible for the administrative planning of activities (donation certificates, travel request). 

5. Centralize all needs in equipment and tools identified by the health field staff and coordinate with the PM and the support team to ensure they are addressed. 

6. Under the supervision of the PM, design, consolidate and review the weekly team planning, according to the project objectives and priorities, and taking into account security issues. 

7. Ensure systematic and proper filling of all project related forms and tools, in liaison with the Rehabilitation Technical Officer (TO) and MHPSS TO. 

8. Plan implementation and logistic needs of technical training (content, translation, hands out, schedule, curriculums, IEC tools needed, etc.) for HI staff 

9. Is responsible for gathering and consolidating the mapping of services at zone/area level and submit it to his/her line manager 

10. Close monitoring of activities to make sure they are in line with sectoral quality standards, HI, and donor requirements. 

11. Make sure that team members are strictly maintaining the confidentiality of their beneficiaries.  

      

Mission 2:  Ensure qualitative management of the team, including capacity building, positive and constructive Teamwork 

1. Organize the monthly planning and objectives of his/her team with action plans  

2. Keep contact and be ready to support the mobile teams in the field 

3. In coordination with the Logistics department, ensure that the logistic aspects of the project at field level comply with HI and donors standards and regulations and followed by each team member 

4. Ensure the proper HR follow-up of his/her team (leaves, training), in coordination with the Health Project Manager and HR department 

5. In collaboration with the PM, conduct staff evaluation/appraisal and address HR issues that arise 

6. Ensure a good communication – coordination – information with your staff through regular coordination meetings 

7. Build and maintain a team dynamic cohesion and professionalism which enables the objectives of HI to be carried out 

8. Provide proper orientation and follow up to the team on protection issues in direct link with the technical unit, how to engage with beneficiaries, especially with children, adolescent, and women, in line with HI and donor PSEA, child protection and other relevant policies 

    

Mission 3: Reporting:Ensure the Health activities are implemented and reported in line with HI strategy. Support the monitoring and evaluation of activities, Reporting and Archiving 

1. Ensure the implementation of all Health project tools and processes; 

2. Send weekly reports to the Health PM on all activities conducted on the field by the teams 

3. Centralize all the data collected in the field and coordinate with the PM and MEAL team for data entry, ensuring that data is accurate 

4. Contribute to any internal and external project monitoring mission or project evaluation; 

5. Orientate and follow up with the team members on how to properly fill-up, gather, and archive all tools/assessment/format provided and guided to ensure qualitative services and timely data management.  

6. Support project monitoring and reporting by using reporting HI tools and review the progress with the support of the Health Project Manager. 

7. In collaboration with other HI internal departments, ensure that team members are strictly following internal and external referral pathway 

8. Collect and document case study, lessons learned as per project needs and requested by the line manager. 

Mission 4: Strategy development: Design and implement the operational framework in link with program and technical coordinators 

1. Contribute to designing the different Health activities, strategy and operational framework in collaboration with Technical Unit and line manager; 

2. Identify possibilities to extend the different Health activities within HI strategy; 

3. Contribute to proposal writing and reporting by inputs concerning the Health needs and response; 

4. Participate in strategic planning exercises of the mission as per PM or Technical Specialists request; 

Mission 5: Capitalization: Produce regular reports on activities and documents to ensure the capitalization of the project: 

1. Provide regular activity reports when requested by PM or Technical Specialists. 

2. Participate in the analysis of data with MEAL department upon request. 

    

Mission 6:  Representation 

1. In cooperation with the PM, build relationships with relevant stakeholders, including other local and international humanitarian organizations, local authorities, clusters, etc... 

2. Represent the Health Project when needed with any relevant stakeholders, local, national and international partners; 

Mission 7: Security 

1. Ensure that the team members know and follow the security procedures 

2. Inform the PM of any security issues faced in the field by the team, and report any eventual incidents 

 PROFILE SOUGHT

Qualification(s): 

• Bachelor degree and/or master degree (Preferably Physical Rehabilitation or Psychology)
• Bachelor degree and/or master degree in paramedical background. 

Experience: 

• Previous experience in humanitarian programs in similar positions; 
• Experience of working in emergency and crisis contexts; 
• Experience with people with disabilities. 

Skills:

• Personal understanding and acceptance of HI's principles and mission is essential 
• Proven ability to mobilise community networks, raise awareness on Health. 
• Experience in participatory approach to work with Healths 
• Excellent reporting skills (written and oral communication) 
• Strong people and team management/supervision skills. 
• Proficiency in office software: word, excel, power point. 
• English language proficiency 
• Being capable of helping team members to plan and review the drafted plans 

Personal qualities:

• Patience, flexibility and diplomacy 
• Precision and punctuality 
• Resistance to stress in a very difficult environment 
• Respect and promote individual and cultural differences 
• Communication skills, open-mindedness, creativity, pro-activity. 
• Good problem solving skills 
• Ability to multi-task and prioritise. 
• Ensuring efficient use of resources 
• Autonomous and initiative-taking  
• Commitment to the most vulnerable 
• Good capacity to withstand pressure and manage stress  

COMMITMENTS: 

• Compliance with institutional policies: Child Protection Policy, PEASH Policy, Anti-Fraud and Corruption Policy, Disability, Gender, Age Policy, and Code of Conduct; 

• Compliance with the rules of procedure; 

• Respect for the safety rules defined in the Safety Plan. General safety is linked to the behavior of each individual. The behavior of each individual has an impact on the safety of all; 

• Report all relevant security information to the project security manager and inform immediately of security incidents involving our organization; 

• Attendance / Punctuality; 

• Availability: the technician may be required to travel outside his/her place of residence for extended periods of time, or to carry out activities or assignments during weekends and public holidays.  

The tasks and responsibilities described in this job profile are not exhaustive and may change according to the needs of the project. 

CONFIDENTIALITY AND PRIVACY

Because of His/Her position, certain information to which the employee has access is confidential.  

Any breach of confidentiality will be considered gross misconduct.  

WORKING CONDITIONS:

Contract: Employment contract (according to Ukrainian legislation) Fixed-Term

Type of employment: Full-time

Benefits Package:

• 30 calendar days for annual leaves 
• 12 days of internal wellbeing paid leaves annually (pro-rata)
• Medical Insurance for HI staff and one dependent (tax paid by HI)
• Individual counselling sessions for HI staff
• Relocation package might be granted for the managerial positions and key positions if needed 
• Relevant supportive measures for person with disabilities (if needed)

By submitting the CV application, the applicant gives his/her consent to the processing of his/her personal data (in accordance with the legislation of Ukraine).

EQUAL OPPORTUNITY

HI is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics. 

All interested candidates irrespective of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics are encouraged to apply for the vacancy.

If you have a disability and require any special arrangements to assist you during the interview, please inform us with the necessary details.

Handicap International has clear institutional policies on "Child Protection", "Anti-fraud, Bribery and Corruption", "Disability, Gender and Age" and "Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct. 

Please note: only short-listed candidates will be contacted.

_________________________________________________________________________________________________

Менеджер (управитель) проекту з фізичного та психологічного здоров’я 

  COUNTRY:Ukraine

COMMANDED BY:Physical and Mental Health Project Manager

REGION:Kharkiv

Please send your resume in English.

GENERAL OBLIGATIONS 

Physical and Mental Health Senior Project Specialist leads one multidisciplinary team organization "Handicap International" (HI). He/she reports to the Project Manager (PM) for Physical and Mental Health and is responsible for ensuring the smooth operation of the HI team with children, adolescents and adults, as well as for the proper functioning of the team(s) to provide quality support to the most vulnerable populations, including people with disabilities and their carers. He/she must keep all data confidential and share it only with designated persons. The work is carried out in an office setting with field trips as needed, and the team consists of three physical therapists, two psychologists and two psychosocial support workers.   

TASKS / SCOPE OF COMPETENCE 

Task 1: Ensure quality and timely provision of services on behalf of HI (rehabilitation and CPD), and following emergency diversion routes in collaboration and coordination with the NI technical team and relevant stakeholders

1. Ensure that services (rehabilitation, rehabilitation, inclusion) are provided to the most vulnerable population groups in accordance with standards quality (prioritization of cases, follow-up, forwarding, NI case management system with clear opening and closing of each case). 

sectoral priorities. 
quality standards and donor requirements.  

2. Be responsible for administrative planning of project activities (donation certificates, travel requests). 

3. Centralize alland equipment and tooling needs identified by project personnel working in the field and work with the project manager and support team to ensure they are met.  

also taking into account security issues. 

4. Ensure systematic and proper completion of all forms and tools related to the project in cooperation with the technical specialist in rehabilitation (Rehab TO) and a technical specialist in PZPSP (MHPSS TO).  

5. Plan the implementation and logistical needs of technical trainings (content, translation, handouts, schedule, training programs, necessary IEC tools etc) for HI personnel.  

6. Responsible for the collection and consolidation of service mapping at the regional level and submits it to his immediate supervisor. 

7. Careful monitoring of activities to ensure they meet industry quality standards, NI and donor requirements. 

8. Ensure that team members strictly adhere to the confidentiality of their beneficiaries. 

    

Task 2: Ensuring quality management of the department, including capacity building (capacity building), positive and constructive team work

1. Organize weekly planning activities and tasks for the team;   

2. Maintain communication and be ready to support mobile teams in the field; 

as well as adherence to these standards and rules by each team member; 
mental health and personnel department; 

3. Conduct personnel assessment/attestation and resolve personnel issues that arise; in cooperation with the project manager; 

4. Ensure good communication - coordination - information with your staff by holding regular coordination meetings; 

5. Create and maintain dynamic cohesionand professionalism of the team, which allows to achieve the goals of HI;  

how to interact with beneficiaries, especially children, adolescents and women, in accordance with HI and donor policies on child protection, child protection and other relevant policies. 

Task 3: Accountability: Ensure the conduct and reporting of the department's activities according to NI strategies. Support monitoring and evaluation of activities, reporting and archiving

1. Ensure implementation of all project tools and processes from Physical and mental health; 

2. Send weekly reports to the Physical and Mental Health Project Manager on all field team activities ( on the ground); 

3. Centralize all data collected in the fields and collaborate with Project Manager and MEAL team on data entry, ensuring accuracy these data;  

4. Help conduct internal and external project monitoring missions or evaluation; 

ensuring the quality of provided services and timely data management.  
support of the project manager for Physical and mental health. 

5. Working with other internal NI departments to ensure that team members strictly adhere to internal and external referral schemes. 

6. Collect and document situation analysis (case study), summarize and study project experience (lessons learned) to the needs of the project and at the request of the direct line manager. 

Task 4: Strategy Development: Design and implement organizational structures according to the requirements of the program and technical coordinators. 

1. Contribute to the development of various activities of the Physical and Mental Health project, create strategies and operational structures together with the technical unit and the line manager; 

2. Identify opportunities for expansion of various activities of the Physical and Mental Health projectin accordance with the strategies of the NI organization; 

3. Contribute to the writing of proposals and reports, providing information on and responding to health care needs; 

4. Participate in strategic mission planning activities at the request of the project manager or technical specialists; 

Task 5: Capitalization (project analysis with in order to improve it): Regularly prepare reports on types of activities and relevant documentation for project capitalization:

1. Provide regular reports on activities at the request of the project manager or technical specialists. 

2. Participate in data analysis with the MEAL department as requested. 

 Task 6:  Representation:  

1. In cooperation with the project manager, build relationships with relevant stakeholders, including other local and international humanitarian organizations, local authorities, clusters, etc... 

2. Represent the Physical and Mental Health Project to all stakeholders, local, national and international partners as needed; 

Task 7: Security

1. Ensure that team members know and follow safety procedures;  

2. Inform the project manager of any security issues encountered by the team in the field and report about any possible incidents.  

 DESIRABLE QUESTIONNAIRES DATA 

Qualification(s):

• Bachelor's and/or Master's degree (preferably physical rehabilitation or psychology ) 
• Bachelor's and/or Master's degree in paramedical specialty. 

Work experience:

• Previous work experience in humanitarian programs in similar positions; 
• Experience of working in emergency and critical situations; 
• Experience of working with people with disabilities. 

Skills:

• Personal understanding and acceptance of NI's principles and mission is essential
• Demonstrated ability mobilize public networks, raise awareness of health issues.  
• Experience of a participatory approach to working with healthcare organizations. 
• Excellent reporting skills (written and verbal communication).  
• Professional management/consulting skills of individuals and teams. 
• High level of command of office programs: Word, Excel, Power Point. 
• Professional command of the English language.  
• Ability to help team members create and review work plans 

Personal qualities:

• Patience, flexibility and diplomacy 
• Accuracy and punctuality
• Resistance to stress in very difficult conditions
• Respecting and encouraging individual and cultural differences
• Communicability , openness, creativity and proactivity  
• Good problem solving skills
• Ability to work in multitasking mode and set priorities. 
• Ensuring efficient use of resources
• Autonomy and initiative
• Commitment to the most vulnerable sections of the population
• Ability to work under pressure and manage stress.  

Obligations:

• Comply with the requirements of institutional policies : Child protection, Protection from sexual violence, bullying and harassment, Anti-fraud and corruption, Disability, gender and age, as well as the Code of Conduct; 

• Follow the requirements of rules and procedures:

• Follow the security rules specified in the Security Plan. General safety is related to the behavior of each individual. The behavior of each person is affectedfor the safety of all persons. 

• Communicate all relevant security information to the Security Manager and promptly report security incidents our organization;  

• Presence / Punctuality; 

on weekends and public holidays.  

The tasks and responsibilities described in this job description are non-exhaustive and may change according to the needs of the project .  

PRIVACY AND PERSONAL INFORMATION

Due to the specifics of the position, certain information to which the employee has access is confidential.  

Any violation of privacy will be considered a gross violation.  

TERMS OF WORK

Contract:Employment contract (according to the legislation of Ukraine) Fixed-term

Employment type:Full time

Advantages:

• 30 calendar days of annual leave
• 12 days of annual paid wellness leave (prorated for time worked)
• Health insurance for HI employees and one family member (app paid by HI)
• Individual psychological counseling for employees HI
• Relocation package may be provided for management and key positions if necessary
• Appropriate measures support for a person with disabilities (if necessary)

OPTIONS

HI is an equal opportunity employer. We value diversity and strive to create an inclusive environment based on mutual respect for all employees. We do not discriminate based on age, sex, disability, religion, ethnic origin, color, race, marital status or other protected characteristics.

All interested candidates, regardless of age, gender, disability, religion, ethnic origin, color, race, marital status or other characteristics, are encouraged to apply for the position.

Ifo you have a disability and require any special arrangements to assist you during the interview, please let us know the necessary details.

Handicap International has transparent institutional policies on "Protection of children", "Anti-fraud, bribery and corruption", "Disability, Gender and age", as well as "Protection of beneficiaries from sexual exploitation, bullying and harassment". They are binding on all employees who are required to respect, support and promote these policies and sign the HI Code of Conduct.

By submitting a resume, the applicant consents to the processing of his personal data (in accordance with the legislation of Ukraine).

Please note: we we will contact only those candidates who passed the first stage of selection and were shortlisted.