Finance Coordinator/Expert on finance in Polish Humanitarian Action / POLSKA GUMANITARNA AKCIYa

General information

Position: Finance Coordinator

Location: Ukraine (Kyiv)

Direct supervisor: Country Finance Manager

Job terms: Full-time, 12-month fixed-term contract with a 3-month probation period

Starting date: March 16

About PAH:

Polish Humanitarian Action (PAH) is an international non-governmental organization which since 1992 has been providing humanitarian and development help worldwide. So far, the interventions have been carried out in 46 different countries. By possessing long-standing expertise in the implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, as well as Nutrition and Education, PAH concentrates its global activities on ensuring sustainable and stable development of regions suffering from the consequences of armed conflicts, natural disasters and other humanitarian crises.

PAH has been present in Ukraine since August 2014 delivering humanitarian aid to the most vulnerable of the conflict-affected population. PAH provides assistance to internally displaced people, elderly and single mothers, working in the sectors of food security protection and livelihoods. PAH Ukraine is currently expanding programming from humanitarian to both early recovery and development-oriented interventions that provide sustainable livelihoods opportunities to the affected population.

For more information, please refer to Homepage - Polska Akcja Humanitarna

 Purpose of the Position

The Financial Coordinator is responsible for coordinating finance flow in the projects starting from budget till the audit in cooperation with the Financial Desk in HQ; ensuring efficiency, transparency and good quality financial services to control project budgets and financial reporting.                              

Key responsibilities:                                                                           

• Monitoring project budget realization using available tools (Dynamics 365 Business Central, Excel, etc).
• Preparing Budget Monitoring tools in Excel for new projects.
• Verifying costs in terms of nature of expenditure, description, legibility and approving allocation of costs to the project. Supporting Mission accountants in this respect.   Preparing information for booking costs in Mission’s software (Dynamics 365 Business Central).
• Participating in the allocation procedure: updating projects basket, verifying and accepting allocation files.        Preparing Salary file with allocation between projects.                      
• Runningperiodical financial reports according to PAH and donor requirements.
• Preparation of new budget/budget revision/ forecast costs. 
• Participating in preparation of mission budget in long-term and shot-term prospective.
• Facilitating all audit processes in the mission and ensuring all audit issues are followed up and resolved to a final conclusion.
• Following up on donors/partners/vendors/coordinators/staff issues and ensuring they are addressed in a timely manner.
• Performing any other duties as directed and instructed by the direct supervisor.

  The successful candidate will be selected based on the qualification requirements described below:

• Diploma in finance/accounting/economics or other relevant field;
• Strong financial background and experience in relevant positions (Finance Manager/Coordinator) preferably in non-government sector;
• At least 3 years of experience in managing financial processes under dynamic and challenging operating environments;
• Good understanding of accounting and finance procedures is a must (the candidates will pass a test);
• Experience in requirements & compliance management;
• Proven ability to manage a complex and demanding workload;
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures;
• Excellent spoken and written English (at least Upper-Intermediate), ability to communicate with all stakeholders including donors. 
• Very good knowledge of Microsoft Office tools, promoted user of Excel (the candidates will pass a test);
• Knowledge of Dynamics 365 Business Central (Navision) will be an asset.

What PAH offers:

• Work experience with the professional and flexible international NGO, which is one of the largest NGOs in the Central-Eastern Europe;
• Work in a dynamic and motivated team;
• Competitive salary;
• Comprehensive Medical Coverage ;
• Skill Development & Learning – enjoy English language courses and other opportunities to grow professionally;

• Generous paid leave  ;

• Flexible Work Arrangements ;

• Wellbeing & Support – access to confidential psychological support sessions whenever needed.

How to apply: 

If you are interested in applying for this position, please send us the following documents prepared in ENGLISH:

• Short resume (max. 2 pages) including relevant information on your education and work experience;
• Salary expectation;
• Indication of your availability to start your work for PAH;

Only short-listed candidates will be contacted and invited for interviews.

Please note: due to the urgency to fill the post, recruitment will be done on the rolling basis, and PAH reserves the right to recruit before the deadline.