Deputy MHPSS Coordinator in Premiere Urgence Internationale

Premiere Urgence Internationale (PUI)   is a non-profit, non-political and non religious humanitarian NGO. PUI started humanitarian intervention in Ukraine in February 2015. The mission's objectives are to improve or restore equitable access to primary health care for the local and displaced population affected by the military conflict and to improve their living conditions by covering their fundamental needs.

Place of work -    Kyiv

GENERAL OBJECTIVE

The Deputy Mental Health and Psychosocial Support (MHPSS) Coordinator is responsible for provision of support and assistance to the MHPSS Coordinator and will co-lead the MHPSS sector strategy implementation, program development, quality assurance, technical supervision, internal and external coordination, and administration for PUI’s mission in Ukraine in coordination with the other sectoral coordinators and coordination office colleagues, regional technical and operations teams. 

TASKS AND DUTIES 

Support context analysis / strategy development

1. Ensure monitoring and analysis of national MHPSS policies, program protocols, sectoral data, and key MHPSS actors in the country;
2. Support with relevant MHPSS needs assessment required for PUI programming and project design;
3. In collaboration with MHPSS Coordinator participate and support in the monitoring implementation of surveys, and reflect on the survey data in the development of MHPSS strategy and Programme planning;
4. Support adaptation of MHPSS interventions based on PUI’s mission strategy, PUI’s Global MHPSS Intervention Framework, encouraging an integrated multi-sectoral approach in collaboration with MHPSS Coordinator;
5. In the development of new MHPSS interventions, participate and support in the design of adapted activities with adequate technical relevance, ensure appropriateness of activities to community’s needs, support in the monitoring of logistical and budgetary support required for the realization of quality implementation, and regularly monitor qualitative and quantitative indicators relevant to the project intervention;
6. Encourage and monitor quality of MHPSS interventions following IASC MHPSS principles, adherence to safe and dignified programming principles by project implementation teams, and other cross-cutting topics such as gender sensitivity and environmental issues and sectorial standards.

Monitor programs quality 

1. Conduct regular technical supervision and monitoring meetings for MHPSS Staff (psychologists and supervisors, deputy PM MHPSS) under general MHPSS Coordinator overview in order to ensure that MHPSS implementation activities are in line with mission priorities and MHPSS Intervention Framework;
2. Participate to field level technical supervision and monitoring meetings co-led by Deputy PM MHPSS to ensure MHPSS Providers are adequately guided and supported in the implementation protocols;
3. Support adaptation of technical modalities, activity guidelines, SOPs, translated materials in local languages as used in the overall implementation and quality assurance of MHPSS interventions;
4. In collaboration with field teams and MEAL department, ensure collation of project-wise PMT data, activity progress reports (qualitative and quantitative) on a monthly basis, as per the standards set out by the program;
5. Provide timely feedback and alert to the Health Coordinator in the event of delays in field implementation, challenges faced by field teams, and suggest relevant adjustments with mitigation plan in terms of activities, area of intervention, targets, budget, implementation timeframe, etc.;
6. Participate and support appropriate technical evaluations relevant to field implementation teams’ knowledge and skills, process audit of implementation activities, and broader impact analyses of MHPSS interventions, as required;
7. Support harmonization and capitalization of internal knowledge management specific to PSS interventions through adapted evidence-based tools and practices, case-studies, and documented evidences from the field;
8. Encourage experience and knowledge sharing within the PSS teams and actively contribute to the knowledge building of PSS component at mission level in coordination with MHPSS Coordinator;
9. Ensure that projects, adapted methodologies, implementation procedures, and selection criteria pertinent to MHPSS set of interventions do not cause direct or indirect harm to intended beneficiaries, service providers/project teams in the follow-up to IASC MHPSS and protection mainstreaming principles.

Build capacity of the MHPSS team

1. Contribute in the technical development of MHPSS training materials, activity guides, evaluation tools, project management tool, supervision checklists and support MHPSS Coordinator co-facilitate relevant trainings and monitor cascading of the trainings for quality and implementation purpose at all levels of staff;
2. Prepare and implement appropriate pre- and post-test evaluations across thematic trainings in MHPSS and support MHPSS team and Deputy PMs in timely producing succinct training reports;
3. Under the supervision of the MHPSS Coordinator, develop training needs analysis basis to practicalities of the field, overall understanding and capacities of implementation teams and organize well-rounded inclusive training calendar for the year to improve overall capacities and knowledge of field staff;
4. As required and relevant, apart from technical trainings, focus on developing project management capacities, report-writing skills, data-management and data-analysis skills, supportive supervision framework for MHPSS Specialists and Deputy PMs;
5. Foster MHPSS team’s understanding and adherence to PUI’s internal regulations, institutional policies and processes of the mission;
6. Support and monitor development of individual action plans and capacity-building plans for MHPSS Specialists and Deputy PMs, and guide them do the same for PSS Providers following the set mandate and specific project requirements.

Logistics and Administration

1. Provide advice, conduct analysis, and contribute to the budgeting process. Analyses log data as requested, and advocate for the needs of the MHPSS sector, among other responsibilities.
2. Ensure up-to-date budget monitoring for the MHPSS component monthly, following analysis of any discrepancies brought to the attention of MHPSS Coordinator;
3. Support in the hiring/recruitment of Deputy PMs, and MHPSS Providers following HR recruitment guidelines and standards, adhering to the procedures conducting appropriate tests and interviews in collaboration with project-specific teams, and preparing necessary HR documentation;
4. Support induction of new team members (MHPSS Providers, Deputy PMs), ensuring their overall understanding of MHPSS intervention procedures and protocols.

Program representation

1. Ensure and coordinate the sectoral representation of PUI for the MHPSS sector at the national and regional levels, to different partners and local authorities; 
2.  In the absence of MHPSS Coordinator, participate to PUI’s internal coordination meetings, as suggested and required, 
3.  In the event of donor visit, play an active role in preparing and managing field orientation and activities as directed by the MHPSS Coordinator;
4. Under the direct supervision of the MHPSS Coordinator, support and guide MHPSS teams in managing regular communication and coordination with local bodies, representatives of various groups for inclusive development of MHPSS interventions and overall acceptance of the same by larger beneficiary groups.
5. Act as a key representative of PUI for the MHPSS sector at national and regional levels, ensuring coordination with partners, donors, and local authorities in collaboration with the MHPSS and other technical coordinators;

HR Management

1.  Participating in recruitment process for the MHPSS team in the bases;
2. Performance appraisal: Support in the appraisal process for the MHPSS team for the technical parts, specifically on the technical appraisals for the Deputy PM MHPS;
3. Establish a capacity-building plan for the PUI MHPSS team to ensure ongoing professional development and skill enhancement;

QUALIFICATIONS

Education Degree: Masters in Psychology and other relevant social sciences (preferably Clinical and/or Counselling Psychology, Social Work, Medicine with relevant experience in Psychiatry and clinical mental health).

Work experience: At least 5 years of relevant work experience, including leadership roles in MHPSS, GBV, and protection programming, ideally in conflict settings or humanitarian emergencies in I/NGOs.

Language Skills: Fluent in Ukrainian, Russian, and English.

Knowledge & skills: Understanding of standard evidence-base technical MHPSS package of services (IPT, PM+, Thinking Healthy, mhGAP-HIG, EMDR, TF-CBT, IYCF-e/MIYCN). Prior experience in dealing with migrants/displaced people, victims of conflicts, survivors of violence. Good level of project cycle management skills. Cultural and social understanding of MHPSS in Ukraine. Strong commitment to humanitarian principles with good peoples’ management skills. Excellent communication  and interpersonal skills.

Computer skills: Excellent MS-Office skills operating Word, Excel, and PowerPoint.

CONDITIONS:

Starting time: November 2024

HOW TO APPLY:

Interested candidates please submit your CV in English.

Only shortlisted candidates will be contacted. 

PUI reserves the right to close the vacancy prior last day of application submission.

PUI is an equal-opportunity employer that prioritizes staff safety and security. We are committed to diversity and inclusion within our workforce and encourage qualified female and male candidates of all backgrounds, including candidates with disabilities to apply for the position. 

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Прем'єр Уржанс Інтернасьональ (ПУІ) є неприбутковою, неполітично і нерелігійною гуманітарною неурядовою організацією. ПУІ розпочала гуманітарну діяльність в Україні в лютому 2015 р., маючи на меті відновлення та забезпечення доступу до первинних послуг охорони здоров'я для місцевого населення й внутрішньо переміщених осіб, що постраждали внаслідок озброєного конфлікту та покращення умов життя шляхом забезпечення їхніх базових потреб.

Місто роботи: м. Київ

МЕТА

Головними завданнями Заступника керівника з ПЗПСП є надання підтримки Керівнику з ПЗПСП при спільному впровадженні секторної стратегії, розвитку програмної діяльності, забезпеченні якості, технічному контролю, налагодженні внутрішньої та зовнішньої співпраці та адмініструванні місії ПУІ на території України разом з іншими керівниками сектору та колегами з координаційного офісу, регіональними технічними та операційними командами.

ЗАВДАННЯ ТА ОБОВ’ЯЗКИ

Аналіз контексту/стратегічний розвиток 

1. Проводити моніторинг та аналіз щодо державних політик сектору ПЗПСП, програмних протоколів, секторних даних та ключових організацій, які діють у секторі ПЗПСП в Україні;
2. Надавати підтримку при оцінці потреб сектору ПЗПСП для розробки програм та проєктів ПУІ;
3. Брати уpart in defining cross-sector needs assessment provisions together with the Head of PESPP and the Monitoring, Evaluation, Accountability and Learning (MEAL) Division team, developing survey instruments and data collection formats, overseeing the conduct of surveys, and analyzing the resulting data to develop IEP strategies and program planning ; 
4. In collaboration with the Head of HCSP, assist in the adaptation of activities in the mental health and psychosocial support sector, guided by the strategy of the mission of the PUI and the Comprehensive work plan of the PUI in the sector of VPSP, with with the aim of implementing an interdisciplinary approach;
5. Participate in the adaptation of new areas of work with appropriate technical criteria for the implementation of programs from the PZPSP, ensure compliance of the programs with the needs of the community, control the logistical and financial processes necessary for the high-quality implementation of the programs, regularly check the quantitative and qualitative project indicators;
6. To ensure the high-quality implementation of programs with PZPSP, adhering to the principles of the Interdepartmental Standing Committee on PZPSP, the principles of mainstreaming protection and other cross-cutting issues such as gender sensitivity, environmental protection and compliance with sectoral standards;

Program Quality Control

1. Participate in technical control and, together with the Deputy Project Manager for PZPSP, conduct monitoring meetings under the leadership of the PZPSP Manager, designed to ensure compliance with mission priorities and the Integrated Work Plan during the implementation of the programs;
2. Together with the Deputy Project Manager of the PZPSP, conduct administrative and program technical and monitoring meetings designed to provide proper support and guidance on the implementation of protocols to providers of PZPSP services;
3. Support the adaptation of technical provisions, program implementation rules, standardized operating procedures and translated materials , which are used in the implementation of activities and ensuring the quality of PZPSP programs;
4. Together with administrative and programmatic teams and the Monitoring, Evaluation, Accountability and Learning (MEAL) Unit to ensure the reconciliation of project monitoring data and monthly performance progress reports (qualitative and quantitative) according to program standards;
5. Timely provide feedback and notify the Health Support Manager of program delays, challenges faced by teams, and propose appropriate changes to work areas, scope, goals, budget, time frames, etc., and provide a risk mitigation plan in these areas;    
6. Participate in qualitative assessment of the technical knowledge and skills of program teams, conduct audits of program activities, and analyze the impact of PRSP activities as needed;
7. Contribute to order and nakosharing of experience gained in the implementation of PPP projects using adapted evidentiary mechanisms and practices, case studies, and documented evidence from the places of implementation of activities. 
8. In cooperation with the Head of PZPSP, encourage the sharing of acquired experience and knowledge among the PPS program teams and actively contribute to their development and thorough understanding of the PPS direction at the mission level;
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10. Ensure that the projects, adapted methodologies, implementation procedures and selection criteria used in the program activities on the FPSP, have not harmed beneficiaries and service providers/project teams in any way in accordance with the principles of the Interagency Standing Committee on PPSPP and the principles of mainstreaming protection.

Strengthening the capabilities of the PZPSP teams

1. Participate in the technical development of training materials on PZPSP, manuals for the implementation of activities, evaluation tools, project management tools, checklists, as well as conduct relevant trainings together with the PZPSP Manager and monitor changes in the quality of trainings and their relevance to the program's purpose. 
2. Prepare and carry out preliminary and final evaluation of the conducted trainings on the PZPSP, as well as help the PZPSP teams and the Deputy Project Manager to prepare reports in a timely manner;
3. Under the leadership of the Head of PZPSP, develop a basis for analyzing training needs, taking into account practical needs on the ground, a general understanding of the direction of activity and opportunities program teams, and create a training schedule for the year in order to increase the efficiency of work and improve the knowledge of employees;
4. If necessary, in addition to conducting technical trainings, develop efficiency in project management, skills writing reports, data management and analysis skills, creating a monitoring system for PZPSP specialists and Deputy Project Manager;
5. Ensure understanding by teams with PPSPS internal regulations, organizational policies and procedures of PUI, as well as their compliance.
6. Provide support in the development of an individual action plan and capacity building plan for PPSPS specialists and the Deputy Manager projects, and help them develop such plans for PSP service providers according to specific project requirements.

 Logistics and Administration

1.  Ensure the timely fulfillment of the logistics needs of the PPP teams in accordance with the project procurement plan and scope of work specifications, adhering to the minimum standards and sector recommendations of the PUI (e.g. adapted safe corners for PSP events, adapted amount of materials for children, etc.);
2. Ensure timely fulfillment of orders onthe purchase of equipment and other materials necessary for programs with the PSP in accordance with the established procedures and standards of the PUI for the logistical support of the mission; with clear technical requirements and criteria;
3. Conduct monthly monitoring of the budget of programs in the direction of PZPSP, providing analysis on any disagreements to the Head of PZPSP issues;
4. Provide support in the process of recruiting and hiring employees for the positions of Deputy Project Manager and PZPSP Service Providers, adhering to the rules and standards of the Human Resources Department and conducting testing and interviewing properly together by project teams, as well as compiling the necessary documentation for the HR Department;
5. Conduct introductory lectures for new employees (PSPSP service providers, Deputy Project Managers) and ensure their proper understanding of PSPSP procedures and protocols. 

Representation of program activity

HR management

1. Get involved in the processes of recruiting and hiring employees for the PZPSP teams at the bases;
2. Evaluation work efficiency: Evaluate the technical component of the work of the PZPSP teams, in particular the Deputy Project Manager;
3. Develop a plan to strengthen the capabilities of the teams with PZPSP with the aim of ensuring their continuous professional development and improving their skills.

QUALIFICATION REQUIREMENTS

Education: Master's degree within psychology or other relevant social sciences (preferably clinical and/or counseling psychology, social work, medicine with relevant experience in psychiatry and clinical mental health).

Work experience: At least 5 years of relevant work experience, including management roles in MHPSP (International Humanitarian Support for Mental Health), GBV (gender-based violence) and protection, preferably in conflict or humanitarian emergencies in international/non-governmental organizations.

Language skills: Fluency in Ukrainian, Russian and English.

Knowledge and skills: Understanding of the standard package of technical services based on the MHPSP (IPT, PM+, Healthy Thinking, mhGAP -HIG, EMDR, Trauma Focused CBT, IYCF-e/MIYCN). Previous experience working with migrants/displaced persons, victims of conflicts, victims of violence. Good level of project cycle management skills. Cultural and social understanding of MHPSP in Ukraine. Strong commitment to humanitarian principles and good personnel management skills. Excellent communication and interpersonal skills.

Computer skills: Excellent proficiency in MS-Office (Word, Excel and PowerPoint).

TERMS

Start date: December 2024

Location: m. Kyiv

Working days: from Monday to Friday

• Interested candidates should submit their resume in English . 
• The test and interview will also be exclusively in English.
• PUI reserves the right to interview candidates on a rolling basis, so a candidate may be selected before the closing date.