Compliance Manager in Polish Humanitarian Action / POLSKA GUMANITARNA AKCIYa

Polish Humanitarian Action (PAH) is currently looking for Finance Officer to support PAH activities aimed to enhance localization effort.

General information

Organization: Polish Humanitarian Action (PAH), Warsaw-based international non-governmental organization with representation office in Ukraine.

Duty Station: Kyiv, Ukraine
Contract Type: Project-funded, fixed term
Reports to: Country Director
Supervises: PSEA Coordinator, Compliance Officer (and future compliance/safeguarding staff)

Role Purpose

The Compliance Manager is responsible for the design, implementation, and oversight of the project’s compliance, risk management, safeguarding, and accountability systems. The role ensures full adherence to donor requirements, internal organizational policies, and national regulations while promoting strong internal controls, ethical conduct, and safeguarding standards.

This position fosters a culture of integrity, prevention, and internal ownership of compliance through proactive monitoring, partner capacity strengthening, and timely corrective actions.

Key Responsibilities1. Compliance Framework and Risk Management

• Establish and maintain a comprehensive compliance framework aligned with donor regulations and organizational policies.

• Develop and regularly update risk registers and mitigation plans (programmatic, financial, operational, and safeguarding).

• Ensure internal controls are documented, operational, and periodically tested.

• Lead compliance risk assessments for partners and project locations.

• Address context-specific risks related to frontline operations, access constraints, and remote management.

• Integrate risk mitigation measures into programme design and implementation in collaboration with programme teams.

2. Donor and Contractual Compliance

• Interpret donor regulations and translate them into practical procedures and guidance.

• Review sub-awards, MoUs, and partnership agreements for compliance requirements.

• Ensure adherence to reporting, documentation, procurement, and financial standards.

• Support preparation for donor audits, spot checks, and verifications.

• Provide practical, risk-informed operational guidance to programme and support teams.

3. Partner Compliance and Capacity Strengthening

• Conduct compliance due diligence and assessments of local implementing partners.

• Develop partner compliance improvement plans and deliver coaching and training.

• Carry out periodic partner monitoring visits and compliance reviews.

• Support partners in building sustainable in-house compliance capacity.

• Ensure compliance requirements remain proportionate to partner size, capacity, and risk profile.

• Provide compliance support across both direct implementation and partner-led programmes (e.g., Shelter, WASH, CVA,MHPSS, GBV, and other protection-related sectors).

4. Safeguarding and Ethics Oversight

• Provide overall oversight of safeguarding, PSEA, whistleblowing, and investigation processes.

• Ensure confidential, safe, and trusted reporting mechanisms are functional.

• Supervise investigations and corrective actions where required.

• Maintain a clear distinction between community protection risks (GBV) and organizational accountability mechanisms (PSEA).

• Apply survivor-centred, confidential, and non-retaliatory approaches in all safeguarding-related processes.

5. Policies, Systems, and Training

• Develop and update SOPs, codes of conduct, and compliance tools.

• Deliver staff and partner training on compliance, safeguarding, fraud prevention, and ethical conduct.

• Promote a speak-up culture and ethical leadership.

• Adapt compliance tools and training materials to frontline operational contexts and partner capacities.

• Ensure the practical application of compliance policies in daily operations.

6. Reporting and Leadership

• Provide regular compliance reports to the Country Director.

• Escalate high-risk issues and recommend mitigation strategies.

• Participate in senior management meetings as the compliance focal point.

Qualifications and Experience

• Minimum 7 years of relevant experience in compliance, audit, safeguarding, or risk management within NGOs or donor-funded projects.

• Proven experience working in conflict-affected or high-risk humanitarian settings.

• Demonstrated experience in partner compliance management and capacity strengthening.

• Strong knowledge of donor regulations and internal control systems.

• Previous staff supervision experience.

Core Competencies

• Strategic risk analysis

• Investigation and problem-solving

• Training and capacity building

• High ethical standards and confidentiality

• Strong communication and negotiation skills

What PAH offers:

• Work experience with the professional and flexible international NGO, which is one of the largest NGOs in the Central-Eastern Europe;
• Work in a dynamic and motivated team;
• Possibility to contribute to the development of protection programming of PAH;
• Competitive salary.
• We offer a full social benefits package.

How to apply:

If you are interested in applying for this position, please send us the following documents prepared in ENGLISH, following the link:

• Short resume (max. 2 pages) including relevant information on your education and work experience;
• Short cover letter;
• Salary expectation;
• Indication of your availability to start your work for PAH;
• Three references.

Closing date for applications is March 13th2026.

Only short-listed candidates will be contacted and invited for interviews.

Please note: due to the urgency to fill the post, recruitment will be done on the rolling basis, and PAH reserves the right to recruit before the deadline.