Senior Management Team Coordinator (Ukraine Nationals Only) in Save the Children Colombia

Role PurposeTo provide a varied and complex professional support service to SMT members, anticipating the Country Director’s requirements in all matters related to his/her immediate and long-term schedules, and managing associated administration to prescribed deadlines.Key Areas Of AccountabilityProviding day to day executive comprehensive support to the Ukraine Country Director including proactive management of the CD’s diary and travel arrangement including ticketing, hotel accommodation, travel related documentation (including visas) and itineraries for all trips. Provide an effective and professional liaison with key contacts of the SMT, Global Teams, Save the Children Members, and internal and external contactsEnsure that the Ukraine CD has all relevant documents needed for briefings and meetings, as well as managing preparation time and pre-reading deadlines to ensure the smooth running of critical high-level meetingsPrepare official documents (including letters and presentations) and other materials for the Ukraine CD, and distribute to relevant stakeholders according to agreed deadlinesWork closely with Ukraine SMT to anticipate requirements in all matters related to immediate and long-term schedules. This will require a good knowledge of events, meetings, processes and key personnel involvedTranslate correspondence/messages from English to Ukrainian and vice versa, as neededTrouble shoot and be able to filter urgent issues for attention by the Ukraine Country DirectorMaintain clear approvals process for all documents prior to Ukraine CD signature Manage Ukraine CD’s calendar, as well as key events, tasks for SMT to follow-up onManage the Ukraine CD’s IT needs, business cards, stationery and expense submissionsBecome an informed key contact for the departments under the Ukraine Country Director, mainly SMT level, in relation to all activities within the responsibilities of the CDDevelop and maintain an effective filing system for the CDUndertake occasional project work to deliver the CD’s business objectivesEnsure appropriate levels of confidentiality and data protection are maintained in relation to HR, crisis management and Child Safeguarding matters in particularDevelop strong, positive relationships with all relevant stakeholders on behalf of the CDLiaise with external and internal visitors, prepare visit schedules for Member CEOs, specific member-led visits, the Board, Media, key stakeholders and donors (arranging dates of meetings, support with travel and visit logistics, etc.)Accompany high-level visitors on trips to field sites as needed. On such visits, support with travel logistics and translation if required.Carry out any other duties either in addition to or instead of those outlined above which may reasonably be required from time to time AccountabilitySKILLS AND BEHAVIOURS (SCI Values in Practice)holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children valuesholds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.Ambitionsets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the samewidely shares their personal vision for Save the Children, engages and motivates othersfuture orientated, thinks strategically and on a global scale.Collaborationbuilds and maintains effective relationships, with their team, colleagues, Members and external partners and supportersvalues diversity, sees it as a source of competitive strengthapproachable, good listener, easy to talk to.Creativitydevelops and encourages new and innovative solutionswilling to take disciplined risks.Integrityhonest, encourages openness and transparency; demonstrates highest levels of integrityExperience And SkillsExtensive experience in a similar role, preferably within the NGO sector and/or in an international environmentExperience of dealing with complex diary and international travel arrangements for a multi-functional director, including event planningAbility to plan ahead, devise and manage work plans, anticipate requirements, problems and obstacles to work effectively whilst remaining calm under pressure to tight timescalesHighly developed organisational and time management skills Sound judgement and an ability to effectively prioritise multiple tasks in a constantly changing environmentSelf-motivated, proactive and flexible; able to make judgements as to when to take the initiative on the CD’s behalfHighly computer literate and confident with Word, PowerPoint, Outlook and Excel, as well as IT-savvy where communications are concernedSound knowledge of office practices, procedures and administrative systems including filing systems. Strong coordination and time management skills. Ability to plan ahead, devise and manage work plans, anticipate requirements, problems and obstacles, juggle competing priorities successfully, and work effectively and calmly under pressure to tight deadlines.Ability to adopt a pro-active approach to problem solving working closely with both the CD and other colleagues as required and offering solutions as appropriateAble to manage and develop strong, positive relationships on behalf of the CDStrong written and oral communication skills, fluent in English and UkrainianAbility to draft well-written, professionally presented correspondence and positively reflect the CDThe ability to liaise and communicate effectively with a broad range of people at all levels, across different cultures and to act with credibility, discretion, tact and diplomacyRecognition of the need for confidentiality across all levels of workThe ability to provide a certain degree of flexibility in working hours and availability for the CD, as we all as occasionally work outside normal hours to meet immediate deadlines or to liaise with people in other time zoneA team player with a positive ‘can do’ attitude and someone who is deeply committed to Save the Children’s missionAdditional Job ResponsibilitiesThe duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.Child SafeguardingWe need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.Health and SafetyThe role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.Job Identification 11518 Job Category Programme Operations Posting Date 01/22/2025, 02:24 PM Apply Before 02/22/2025, 02:24 PM Job Schedule Full time Locations CO - Kyiv Show more Show less Посадовий рівень Старший середній рівень Тип зайнятості Повний робочий день Посадові обов’язки Управління проєктами і Інформаційні технології Галузі Громадські та громадські організації