Security Officer / Security Specialist in Premiere Urgence Internationale

-Provision of Reports on incidents;

-Using PUI Package for Developing Proper tools for further measures;

-Provision of Recommendations and Procedural Recommendations and Instructions.

Task 3: Implementation of PUI Safety Control System

-Participate in Writing Security Plans;

-Effectively distributed and implemented security plans;

- Monitor the implementation and introduce ZMRD;

-evaluate work safety management and provide appropriate support for logistics and procurement specialist;

- evaluate potential territories for performing activities;

-interact with the authorities about operating safety; FONT-STYLE: NORMAL ">-Participate in Humanitarian Access negotiations with state and non-governmental organizations.

Task 5: To teach and inform staff about safe environment, procedures and rules

-carry out routine instruction with each new PUI employee (rules and procedures) within 3 hours from the arrival of the employee D to the office.

-Provide Regular Information Meetings with PUI employees (up-to-date information on current security situation, rules and procedures);

-Organize specific security training/exercises for workers of different categories.

-To report deviations from the security plans to the head of information security department. Perform other data. FONT-STYLE: Normal "> 1. Personnel safety and assets:

1. supports the head of information security department with the definition of security management tools in Kiev under the general supervision of the director; provides proposals for their compliance and the need to make changes. /
2. interacts with the necessary extent with other experts-researchers, analysts and specialists on security-to support the analysis of the situation and providing consultations on security. information about changes to strategic requirements and direct working risks.
3. Provides Support when performing security levels in new software locations and on routes, and also offers risks minimizing actions. Field trips to new pro-locations for a proper assessment of the safety situation, makes a report and offers the necessary changes for further exits.
5. 2. Reporting:

   2.1 prepares reports on security-related incident For further consideration by the coordination command. /P>

   • monthly reports (monitoring of safety situation+ List of incidents+ Analysis of security trends+ threats+ recommendations);
   • prepares reports and a description of the situation in political, contextual and security directions quarterly and on request if necessary; On online mode, all appropriate tools and maintains other relevant documentation;
   • promotes the development of internal and external reports and other documents and proposals; -weight: 400 "> Any other reports on the request of the direct supervisor.

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   Work conditions:

   start date: January 2025

   location: Kiev

   Working days: Monday to Friday

   Interested Candidates must submit their resume English . interviews with candidates on a permanent basis, so the candidate can be selected before the date of closing. FONT-STYLE: Normal "> Only selected candidates will be invited to interview. FONT-STYLE: Normal "> -----

   Premiere Urrigation Internationale (Pui) is a non -profit, Non-Political and Non Religious Humanitarian NGO Ves Are to Improve or Restore Equitable Access to Primary Health Care for the Local and Displaced Population Affected by the Military Conflict and to Improve their living conditions by covering their fundamental needs.

   
   

   GENERAL  OBJECTIVE

   Security Officer is responsible and accountable for the overview of security functions, including security analysis and advice  for PUI Kyiv Office. S/he provides the senior management team with consistent, in-depth safety and security updates, risk analysis and ensures implementation of safety and security rules for PUI premises  and  teams.  

   QUALIFICATIONS

   Education  Degree:  High  School  or  Secondary  School   Certificate  or  Bachelor’s   Degree  in  Safety   and  Security  or  other  related   fields.

   Work  experience:  at  least  two  years  of  work  experience   within  safety  and  security  field  for  NGOs

   Language  Skills:  Fluent  in  English,  Ukrainian  and  Russian.

   Knowledge  &  skills:  Good  critical  and  analytical  thinking;   wide  and  broad  understanding  of  context  of  Ukraine.  Ability   to  synthesise  a  wide  scope  of  information.   Solid  organizational  skills,   excellent  communication  and  interpersonal  skills.   Solid  programmatic,  financial,   and  organizational  planning   skill  is  highly   desirable.  Flexible  and  adaptable  with  regards  to  the  implementation  of  the  daily  work.  Have  a  good  Stress  Resistance   coping  mechanism.  

   Computer  skills:  Confident  user  of  Microsoft  Office   (with  focus  on  Excel  and  Word  and  Outlook).

   TASKS  AND  DUTIES  

   Mission 1: Collect, analyze and provide   security  information  and   the  political  situation   and  current  changes.   

   Security  officer   is  responsible  for:  

   -  Collection   and  recording  of   information  related  to   security  and  current   changes  in  the   region;  

   -Develop  an   NGO  security  network   connections  among  various   stakeholders  and  stay   informed  this  network;   

   -   Organization  of  regular   trips  to  expand   the  NGO  network   in  the  country   in  cooperation  with  relevant  security   specialists;  

   -  Dissemination   of  information  and   analysis  related  to   Safety  and  Security   at  the  mission   level.  Provide  a   weekly  report  on   the  current  military   and  security  situation   of  the  PUI   team;  

   -  Participation   and  representation  of  the  PUI   in  security  meetings;   

   -  Create   and  update  relevant   maps  that  include   information  about  current   and  updated  political   and  social  security   of  the  humanitarian   situation;  

   -  Create   and  update  an   NGO  access  map   with  the  location   involved  persons  in   each  area.  

   Mission   2:  Risk   assessment  and  monitoring.  

   The   Security  officer  is   responsible  for:  

   -  Conducting  regular   security  risk  assessment   for  the  mission   base  according  to   the  situation,  toward   residential  buildings  and   areas,  offices,  roads,   Area  of  operation   of  the  project   teams,  etc.;

   -  Develop   appropriate  Risk  Mitigation   Measures  /RMM/  in   order  to  reduce   the  security  risk;

   -  Submission   of  incident  reports;       

   -  Use   PUI  Security  Kit   to  develop  appropriate   tools  for  further   measures;  

   -  Providing   recommendations  and  instructions   on  procedural  issues   for  security  security   team.  

   Mission 3:  Implement  PUI   security  management  system   

   -  Participate in writing security plans;  

   -  Ensure that the security plans are effectively   disseminated  and  implemented;   

   -  Monitor the implementation of  the   security  action  plan,   and  implementation  of  RMM;

   -   Evaluate  operational  security   management  and  provide   appropriate  support  to   the  Logistics  &Procurement Officer;  

   -   Study  programs  and   contribute  to  their   development  so  that   they  include  security   and  protection  information;   

   -   Assess  potential  regions   for  action;  

   -  Manage   incidents  and  crises   under  the  guidance   of  Security Coordinator.  

   Mission 4:   Support   operations  and  management  

   -   Interact  with  the   authorities  on  operational   security;  

   -   Participate  in  negotiations   on  humanitarian  access   with  state  and   non-governmental  organizations.  

   Mission   5:  Train   and  inform  PUI   staff  about  a   safe  environment,  procedures,   and  rules  

   -  Provide   briefing  plans  for   each  new  PUI   staff  (safety  rules   and  procedures)  within   3  hours  of  arrival  at   the  office.  

   -  Ensure   regular  information  meetings   for  PUI  employees   in  Kyiv  (update   of  the  current   security  situation,  rules,   and  procedures);  

   -  Organize   specific  security  related   training/exercises  for  the   staff  of  different   categories.  

   -   Report  deviations  from   security  plans  to   the  Security CoordinatorCo.  

   Perform  other  duties   as  assigned

   1. Safety  and  Security   of  Staff  and  Assets:

    

   1. Assists  Security  Coordinator   in  defining  security   management  tools  for  Kyiv Office  under  overall   guidance  of  Head  of  Mission;   makes  suggestions  regarding   their  appropriateness  and  the  needs  for  adjustments.
   2. Liaises  with  other  research,   analysis,  and  security   professionals  insofar  as  is  necessary   to  support  contextual   analysis  and  security   advice.  Establish  and  maintain  information   networks  to  inform   both  changing  strategy   requirements  and  immediate   operational  risks.
   3. Responsible  for  constantly   updating  basic  information   in  SOPs  and  security  rules  (ex:  change   of  telephone  numbers,   name  of  focal  points,  addresses,   etc…).  Submits  the  updated  information   to  Field  Coordinator.
   4. Regularly  updates  the  Security  Pack  Monitoring  and  Evaluation  Tool  and  shares   it  with  the  Security  Coordinator,   the  Logistics  manager   and  the  Head  of  Mission.   Recommend  new  protocols,  or  adjustments  to  procedures,  to  improve  effective   risk  mitigation  and  support  the  drafting  of  such  as  necessary
   5. Responsible  for  providing   briefings  on  security   SOPs  and  rules     to  newcomers.  Ensure  that  staff  members   are  familiar  with  and  understand   the  rules.
   6. Identifies  needs  on  safety/security  related   issue  for  PUI  staff  of  the  Kyiv  Office.  Train/Organise  training   based  on  the  needs  and  keep  track  of  trainings   carried  out.
   7. Supports  the  Field  Coordinator  and  Head  of  Mission  on  the  application   of,  and  compliance   with,  security  plans  and  policies   on  the  Kyiv  Office  
   8. Immediately  reports  to  Field  Coordinator   on  any  safety   and  security  incident   or  accident;
   9. Supports  security   assessments  in  new  program  locations   and  travel  routes,   and  suggest  risk  mitigation  steps
   10. Participates  in  the  field  visits  to  the  new  project  locations   to  properly  assess   the  security  situation,   draft  a  report   and  propose  necessary   adjustments  for  further   visits.
   11. Reviews  standard  requests   for  travel  to  new  locations   (regardless  of  security   risk  level)  or  repeated  travel   to  high-risk  locations.
   12. Works  with  Security Coordinator,  Program  managers,  Log  Coordinator,   Head  of  Mission   to  ensure  safety,   security  and  access   are  mainstreamed  in  programmatic  as  well  as  operational  planning,   decision-making  and  implementation
   13. Provides quantitative   and  qualitative  data  to  program   and  support  staff  regularly  and  upon  request.
   14. Provides proactive   leadership  and  analysis   on  emerging  physical   security  issues.
   15. Informs Security Coordinator  of  security/safety  items  that  need  to  be  purchased.
   16. In  collaboration  with  Security  Coordinator   provides  security  advice   and  ensures  situational   awareness  to  mitigate   risks  to  staff  .
   17. Monitors  and  analyses   security  situation  and  recommend  changes   to  security  measures   in  line  with  contextual  changes

   2. Reporting:

   
   

   1. Drafts  Security  Incident   Reports  following  the  incidents  occurring   in  his  area  of  responsibility  for  further  reviews   by  the  coordination   team.
   2. Prepares  the  following   reports  to  be  submitted  to  Security Coordinator  each  week  for  further   disseminations  to  HQ  
   3. Keys  Management  system   follow  up;
   4. Prepares  the  following  reports   to  be  submitted   to  Head  of  Mission  and  Security  Coordinator:
   • Weekly  security   reports  (  collection   of  data  +  analysis);
   • Monthly  reports   (Monitoring  of  the  security  situation   +  incident  list  +  Security   trend  analysis  +  identified  threats   +  recommendations);
   • Prepares  reports  and  brief  on  contextual,  political   and  security  developments   every  quarter  and  upon  request   if  required;
   • Maintains  online   filing  of  all  relevant  tools,   reports  and  other  relevant  documentation;
   • Contributes  towards  the  development  of  internal  and  external  reports   and  other  deliverables  and  proposals;
   • Any  other  reports   upon  requests  of  direct  line  manager.  

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   CONDITIONS:

   Starting time: January 2025

   Working week: Monday thru Friday
   

   HOW TO APPLY:

   Interested candidates please submit your CV in English.

   Interview and test will also be in English. 

   Only shortlisted candidates will be contacted. 

   PUI reserves the right to close the vacancy prior last day of application submission.

   - HR Manager