Receptionist (Office Operations Associate) in JTI / Japan Tobacco International

Your area of ​​responsibility will include:

• Reception of domestic and international calls, reception and distribution of correspondence, documents and parcels
• Monitoring the maintenance of the proper condition of the central office and reception area (office equipment, appliances, kitchen space, etc.) and contacting the relevant services or colleagues (for example, the IT team) when necessary
• Control and ordering of office needs (water, hygiene products, stationery, business cards, etc.), office equipment, courier and transport services. Preparation of monthly reports on transport and courier services
• Ordering and coordination of transport services (with the help of taxis and company drivers). Close cooperation with the Fleet Service
• Control over the payment of office services and goods, preparation of necessary documents for the Accounting Department and agreement/signing of contracts
• Control over the office administration budget and participation in tender processes together with the Procurement Department
• Participation in organization of the company's corporate events (presentations, conferences, visits of the Global Management), as well as in projects within the function of office administration
• Information support of pages on the corporate website belonging to the function office administration
• Temporary replacement of the Assistant of the local Management team for the period of sick leave and vacations

Required experience, skills and abilities:

• Higher education
• Minimum 1 year of experience in an administrative position (secretary, reception administrator)
< li style="font-weight: 400">Fluent Ukrainian, Intermediate English
• Be an experienced PC user (Word, Excel and Outlook)
• SAP-CAS experience will be an advantage
• Good communication and interpersonal skills with colleagues
• Readiness for multitasking – being able to plan and prioritize tasks
• The contracting organization keeps military records of all military operations bonded workers. The presence of a corresponding military registration document for conscripts is mandatory for preparing a job offer and concluding an employment contract with a contracting organization.

The contractor offers:    

• Official employment (employment contract with a contracting organization)
• Working in the Kyiv office (from 9 am to 6 pm) in Podil with an area equipped to work during an air alert
• Paid holidays (28 days) and sick leave
• Partial compensation for lunches
• Participation in Well-being program, which includes Psychological Support Service for employees and relatives, well-being webinars and volunteer initiatives
• Wide training and development opportunities