Receptionist (Office Operations Associate) in JTI / Japan Tobacco International

Your area of ​​responsibility will include:

• Reception of domestic and international calls, reception and distribution of correspondence, documents and parcels
• Control to maintain the proper condition of the central office and the reception area (office equipment, appliances, kitchen facilities, etc.) and appeal to relevant service departments or colleagues (for example, the IT team) if necessary
• Control and ordering of office needs (water, hygiene products, stationery, business cards, etc.), office equipment, courier and transport services. Preparation of monthly reports on transport and courier services
• Ordering and coordination of transport services (with the help of taxis and company drivers). Close cooperation with the Fleet Service
• Control over the payment of office services and goods, preparation of necessary documents for the Accounting Department and agreement/signing of contracts
• Control over the office administration budget and participation in tender processes together with By the procurement department
• Participation in the organization of corporate events of the company (presentations, conferences, visits of the Global Management), as well as in projects within the function of office administration
• Information support of pages on the corporate website belonging to to the function of office administration
• Temporary replacement of the Assistant of the local Management team for the period of sick leave and vacations

Required experience, skills and abilities:

• Higher education
• Minimum 1 year of experience in an administrative position (secretary, reception administrator)
• Fluency in Ukrainian, English at the Intermediate level
• Be an experienced PC user (Word, Excel and Outlook)
• Experience in SAP-CAS will be an advantage
• Good communication and interpersonal skills with colleagues
• Willingness to multitask – be able to plan and prioritize tasks
• The contracting organization conducts military accounting of all conscript workers. The presence of a corresponding military registration document for conscripts is mandatory for preparing a job offer and concluding an employment contract with a contracting organization.

The contracting organization offers:  

• Official employment (employment contract with the contracting organization)< /li>
• Work in the Kyiv office (from 9 a.m. to 6 p.m.) in Podil with an area equipped for work during an air raid
• Paid holidays (28 days) and sick leave
• Lunch compensation
• Participation in the Well-being program, which includes the psychological support service for employees and relatives, well-being webinars and volunteer initiatives
• Wide opportunities for training and development