Project Officer in ASB

The «Arbeiter-Samariter-Bund Deutschland (ASB)» is a non-governmental and non-religious German aid and welfare organization working in areas such as rescue services, civil protection and social services. Since its foundation in 1888, the ASB has acted as a politically and denominationally independent association, ensuring a high level of continuity and reliability.

ASB provides a people-centered humanitarian response to alleviate human suffering, contributes to building the resilience of systems, communities, and societies, and applies integrated approaches to welfare and social and socio-economic development. ASB currently has a portfolio of more than 100 projects in countries such as Bangladesh, Bosnia and Herzegovina, Georgia, Haiti, Indonesia, Iraq, Kosovo, Nepal, Nicaragua, Niger, Philippines, Serbia and Ukraine.

ASB has been implementing humanitarian interventions in Ukraine since the beginning of the conflict in 2014. Following the full-scale invasion of Ukraine by Russia in February 2022, ASB has increased its humanitarian operations to respond to the multiple needs of the war-affected population of Ukraine. Our team is committed to providing multi-sectoral humanitarian aid in the areas of basic needs, food security, hygiene, winterization, health and psychosocial support. This includes in-kind assistance as well as cash components and social services provided in cooperation with local partners.

ASB in Ukraine is currently seeking applications from qualified and dedicated professionals for the position of Project Officer.

We offer:

Contract duration: 1-year (including 3-month probation period) with the possibility of extension based on funding availability and performance.

Duty station: Lviv

Start date: as soon as possible

Vacancy: for National staff

Salary: ASB offers a competitive salary commensurate with experience

Overall purpose of the role:

Project Officer provides comprehensive support to the Project Manager (PM) in coordinating, implementing, and monitoring project activities in collaboration with internal teams and implementing partners. The role ensures smooth communication with local authorities and stakeholders, supports reporting and documentation processes, facilitates effectivepartner oversight, and contributes to needs assessments and program visibility, thereby ensuring the successful delivery and compliance of project interventions.

The Project Officer performs the following tasks:

• Support Project Manager (PM) in project coordination / management activities with internal team and implementing partners.
• Support with organization and participate in the meetings with local authorities and other relevant stakeholders at field level, support with the translation during the meetings
• Draft and ensure ASB reports to the clusters and if needed to participate in relevant cluster meetings
• Support PM and team with regular monitoring of partners on-going activities and provide feedbacks and recommendations to PM
• Participate and contribute to kick-off and other regular program meetings and take minutes during the meetings
• Assist PM with contracts and MoUs (memorandums of understanding), other relevant to the projects documents and presentations preparation, monitoring, filing system, archiving
• Support the PM in monitoring the progress of projects and drafting of the project reports (monthly/quarterly/interim/final), MoUs, and agreements (if needed)
• Assist PM in coordination of the project activities with team of Cash Program Officer (BNFs selection process, data collection etc), Project engineer (Repair/revamping works, equipment donations), Health officer (Equipment donations, training activities), Grant specialist income generation activities (training, grants submission), MEAL officer, support departments.
• Participate and contribute to the needs assessment
• Ensure the visibility of ASB and donors during distributions and other activities.
• Fulfil any other tasks assigned by the line manager

Requirements:

• University Degree in Bachelor’s degree in a relevant field, including project management, economy, engineering or another relevant field.
• Experience: 2-3 years of experience in project management and coordination with partners preferably in humanitarian field.
• Demonstrated ability to work effectively with and within multi-cultural teams.
• Demonstrated ability to multi-task and to respond to changing situations flexibly.
• Understanding of humanitarian principles (Core Humanitarian Standards, Sphere Minimum Standards, etc.).
• Understanding of humanitarian program cycle, project life cycle Excellent presentation abilities, report writing, communication and as well as analytical and problem-solving, goal oriented, organisational skills.
• Flexible and adaptable approach to work.
• Written and spoken fluency in Ukrainian. Knowledge of English (written and spoken) C1, C2. Excellent command of common computer programs (MS Office, especially Excel and Word functions, PowerPoint).

Personal characteristics:

• Hardworking
• Attentiveness to details
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• High level of self-discipline and responsibility
• High level of integrity
• Neutrality Stress resistance
• Ability and willingness to travel (frequent business trips and work in the fields are expected)

ASB is an equal opportunity employer.

Qualified applicants should submit:

• A Letter of Motivation (max. 1 page) specifically addressing the above job description and requirements as well as mentioning gross salary expectations
• A CV (max. 2 pages)
• Contacts for two recent professional references.

Applications must be sent as a single document by e-mail to [email protected] with subject line: «ASB. Application. Project Officer»

Only applications submitted electronically in English will be considered.

Only short-listed candidates will be contacted. Applications will be reviewed on a rolling basis.

Closing date: 08.05.2025

Website ASB Germany: http://www.asb.de/en

Website ASB Country Office Ukraine: https://www.asb.org.ua/