Project management specialist in Karitas Ukrayini, Mizhnarodniy Blagodiyniy Fond

The International Charitable Foundation "Caritas of Ukraine" is looking for a – Project Management Specialist.

Project "Supporting a dignified life for internally displaced persons with with limited mobility“.

is multisectoraland will have the following activities:

1) Small and medium repairs of collective centers.

2) Protection activities in collective centers (case management, legal support, "Money for protection").

3) Care at home.

The project will be implemented in the Dnipropetrovsk region.

Responsibilities:

• Coordinate the implementation and support of project activities in close collaboration with local organizations and partners.
• Ensure regular communication with other national office departments and partners, facilitating timely and holistic information exchange between all parties.
• Organize data collection and verification, and provide updates/reports on project performance from all internal departments/departments and local organizations.
• Prepare key project implementation reports, ensuring their compliance with the donor's standards.
• Analyze risks: collect information, create and update the risk register upon request.
• Coordinate the planning (providing documentation and logistical support) of field visits by the manager, project team, and partner representatives. Organize translation for donor representatives, record visits.
• Provide support to the project manager in the preparation of the budget upon request.
• Control expenses, check the correctness of documentation, in particular, and financial, ensure compliance with reporting procedures.
• In cooperation with the project manager, monitor progress, challenges and key events related to the implementation of the project in accordance with the schedule and financial plans.
• Translate and prepare project documentation in English at the request of the manager.
• Organize events, meetings, prepare presentations, keep minutes of meetings.
• Organize project documents in cloud environments, update files and transfer them to local organizations for methodological support and performance of indicators.
• Collect information on training needs, organize supervision for employees of local organizations.
• Read draft contracts with contractors on the subject of compliance with the contract with partners, to monitor the nuances in the itemcontract with partners, contractors and inform the manager about it in order to ensure control of the execution of contractual relations. 
• Participate in revision and/or modification of the project (if necessary).
• Monitor timely completion of project tasks and assignments by involved participants.

Requirements:

• Higher education.
• Experience as a coordinator or project assistant - from 1 year. Preference is given to candidates with experience in international or charitable organizations.
• Availability of professional knowledge in the social or humanitarian sphere.
• Knowledge of the basics of project management: understanding of the project life cycle, planning and monitoring methods.
• Document management skills.
• Knowledge of humanitarian policies and standards.
• Languages: Ukrainian - fluent, English - level B2.
• Proficient in digital tools (MS Word, Excel, PowerPoint, Outlook), as well as data visualization tools (Canva, Figma, etc.) and the online environment.

Personal qualities and skills:

• High organization and attention to detail, ability to plan working hours and determine priorities.
• Excellent written and verbal communication and coordination skills (especially when working with different groups).
• Ability to work with large amounts of data, prepare and present information to different target audiences;
• Adaptability, proactivity and responsibility.

We offer:

• Official employment
• Competitive salary level
• Necessary resources to perform tasks
• Opportunity for professional growth
• Opportunity to be in a large team network of Charitable Organizations

We offer more than just a job: with us you have the opportunity to develop and participate in qualitative changes in society!  

Caritas of Ukraine strives to create and maintain an environment that promotes the basic value of human dignity and prevents harassment, abuse and exploitation of its employees, partners and beneficiaries.  

A candidate for this position should familiarize himself with the policies and procedures of the Security System and the Code of Conduct for employees before the interview.

Policies and procedures can be found on our website: https://caritas.ua/sfg/

Please note that this position requires a number of background checks, including reference checks from previous employers and criminal record checks.

By responding to the vacancy, you confirm that you consent to the collection and processing of personal data.

If you have successful relevant experience and meet the requirements of the vacancy, please send your resume and cover letter to the email address: [email protected]

The deadline for consideration of the submitted resume – is from 1 to several weeks before the vacancy closes. Please note that in order to consider your resume, it is important that your experience, skills and motivation to join our team (specified in the motivation letter) match the job description.