Project Coordinator for IT Department in Deep Knowledge Group

Direct message from the member who posted the job with Deep Knowledge Group Julia Kim Julia Kim Project Assistant at Deep Knowledge Group Deep Knowledge Group is a data-driven consortium of commercial and non-profit organizations active on many fronts in the realm of DeepTech and Frontier Technologies (AI, Longevity, BioTech, Pharma, FinTech, GovTech, SpaceTech, FemTech, Data Science, InvestTech) , ranging from scientific research to investment, entrepreneurship, analytics, consulting, media, philanthropy and more. The IT Admin Coordinator is responsible for providing administrative support to the IT department, ensuring smooth and efficient daily operations. This role requires coordination of various IT administrative functions, including scheduling, documentation, procurement, and communication with vendors and other departments. The ideal candidate will be organized, proactive, and capable of managing multiple tasks in a fast-paced environment. Responsibilities: Provide day-to-day administrative support to the IT department. Coordinate and schedule meetings, appointments, and IT-related events. Assist in preparing presentations, reports, and other documentation as required by the IT team. Maintain and organize IT-related documents, contracts, and licenses. Track and manage IT assets, including software licenses, hardware inventory, and warranty information.Ensure that documentation related to IT projects and processes is accurate and up-to-date.Serve as the first point of contact for internal IT support requests, escalating issues to the appropriate team members as needed.Assist in tracking and prioritizing support tickets , ensuring timely resolution of issues. Maintain communication with end-users and keep them informed of progress and resolutions. Assist in monitoring and tracking the IT department's budget and expenses. Prepare and process invoices, purchase orders, and expense reports related to IT operations.Collaborate with the finance team to ensure alignment of IT expenditures with departmental budgets.Support the IT department in maintaining compliance with company policies and industry regulations.Assist in coordinating cybersecurity training and awareness programs for employees.Help monitor access controls and ensure proper implementation of IT security protocols. Assist in coordinating IT projects, including scheduling, resource allocation, and communication with stakeholders. Track project milestones and deadlines, ensuring that project deliverables are met. Provide administrative support for project documentation and reporting. Serve as a liaison between the IT department and other departments within the organization. Facilitate effective communication and collaboration across teams to support company-wide IT initiatives.Handle internal and external communications on behalf of the IT team, including emails, announcements, and updates.Requirements:Bachelor’s degree in Business Administration, Information Technology, or a related field preferred.2+ years of experience in an administrative role, preferably within an IT or technical environment.Knowledgeability on APIs and integrationsStrong understanding of network security, hardware, software, and cloud technologies.Excellent leadership and managerial skills, with the ability to mentor and develop a team.Exceptional problem-solving and decision-making abilities.Knowledge of relevant regulations and standards in IT and administrative functions.Experience with GCP/Google Workspaces, Azure, Microsoft 365, hybrid-cloudExperience with server management, preferably Digital OceanExperience with DevOps and continuous application developmentWhy Join Us?Deep Knowledge Group values knowledge above profit. Our projects aim to push the boundaries of technology and achieve meaningful change. If you are tired of conventional roles that lack ambition and impact, and if you seek to contribute to something greater, join us in redefining the future of technology for the betterment of humanity.In joining us, you will embark on a journey of fast-paced growth that demands focus and dedication. You will be tasked with solving complex and unprecedented data science problems, working at the cutting edge of your technical domains, and finding creative solutions in an international environment alongside equally exceptional and talented peers. This position provides ongoing opportunities to challenge yourself, making it ideal for the most promising individuals eager to thrive in a dynamic and intellectually stimulating setting.Employee and contractor feedback has indicated that one of the most attractive aspects of working with Deep Knowledge Group is skills acquisition and enhancement gained by working on highly innovative (and in many cases, stealth) projects at the forefront of domain-specific technical and technological sophistication.  Show more Show less Посадовий рівень Базовий рівень Тип зайнятості Повний робочий день Галузі Принципи венчурного та приватного капіталу