Project Assistant in MEDIPEACE

1. Job Description

[About Medipeace]

Medipeace is an NGO headquartered in South Korea with expertise in Health. Since 2009, Medipeace has worked towards promoting health equity by implementing various projects for the most vulnerable populations in Africa, South-east Asia, Latin America, and the Pacific Island Countries. Our expertise lies in health system strengthening, national and sub-national level public health surveillance, infection prevention and control, community-based rehabilitation, and maternal and child health.

[Background]

Medipeace has selected as implementing partner of KOICA’s new project entitled : Modernization of the Ukrainian State Medical and Social Center in Kyiv. This project aims to support the State Nonprofit Enterprise Ukrainian Treatment and Rehabilitation Center «Tsibli» in providing effective and appropriate rehabilitative medical services to soldiers fatigued by the war.

[Objective of Assignment]

The Project Assistant supports the implementation of the "Modernization of the Ukrainian State Medical and Social Center in Kyiv" project in alignment with Medipeace Headquarters' activity plans. This role involves monitoring on-site conditions, reporting findings to ensure the effective operation of the project, and assisting in coordinating partnerships with relevant stakeholders.

2. DUTIES AND RESPONSIBILITIES

[Scope of Work]

• Discuss activity plans with headquarters in accordance with project objectives and timelines and support the effective execution of activities in the field.
• Monitor the implementation of activities, gather feedback from beneficiaries, and assist in compiling detailed reports on activities and findings.
• Assist in developing and strengthening local project networks to enhance project impact and sustainability.
• Collect data on project indicators and maintain an updated database to track project progress accurately.
• Monitor real-time developments of the ongoing Russia-Ukraine war, providing timely updates to headquarters and contributing to the formulation of responsive strategies.
• Track project performance, including reporting, monitoring, and follow-up on project activities, while coordinating with headquarters.
• Provide translation support for documents required by the Country Director or Medipeace from Ukrainian to English or English to Ukrainian.
• Coordinate with headquarters to ensure efficient and effective utilization of project resources.
• Regularly communicate with stakeholders to identify and document detailed project progress, achievements, challenges, and any changes in plans, and promptly report this information to the headquarters.
• Document stakeholder interactions, feedback, and outcomes to inform future engagement strategies and develop a comprehensive stakeholder management plan.
• Conduct weekly meetings with headquarters to discuss project progress, notable updates, and challenges, ensuring alignment on strategy and direction.

[Reporting Line]

The Project Assistant will report regularly to the designated supervisor at Medipeace Headquarters and coordinate project timelines accordingly. The performance of the Project Assistant will be evaluated by the designated HQ manager, and if the evaluation results are unsatisfactory, the contract may be terminated based on the recommendation of the supervisor.

[Contract Period and Duty Station]

• Duration of Assignment: Yearly Contract – includes a 3-month probationary period.
• Workplace: State Nonprofit Enterprise Ukrainian Treatment and Rehabilitation Center «Tsibli» (Ukrayins?kyy Derzhavnyy Medyko-Sotsial?nyy Tsentr Veteraniv Viyny) (Address: Tsybli, Kyiv Oblast, Ukraine)

** Preference given to residents in the vicinity of State Nonprofit Enterprise Ukrainian Treatment and Rehabilitation Center «Tsibli»

[Required Skills and Experience]

Education

Bachelor's or Master's degree in Public Health, Social Sciences, Rehabilitation Medicine, Rehabilitation Therapy, International Development, or other related fields is preferred.

Experience

Individuals with the capability and passion to work in the NGO, international cooperation sector, or other related fields. (experience working in an NGO is preferred).

Technical Competencies

• Excellent organizational skills and attention to detail
• Proactive attitude and risk management abilities
• Proficient in Microsoft Office applications (Word, PowerPoint, Excel) and Google applications
• Strong communication skills
• Ability to work independently and under pressure
• A multicultural perspective and an open attitude toward learning in new environments

Language

Proficiency in both spoken and written English and Ukrainian (intermediate or higher), with document writing skills

[Application Procedure and Timeline]

(1) Document Submission

Interested candidates must complete and submit the following two documents to demonstrate their qualifications and experience relevant to this position:

• Personal CV (in English and Ukrainian), including relevant project experience
• Project-related Assignment (Click the attached file below to access Google Drive, download the assignment, complete it, and submit it along with your CV) 

• Assignment Download Link

- Submission Period: From 7/04/2025 to 11/04/2025

- CV sent to email: [email protected]

* Incomplete applications may not be considered.

(2) Online Interview

- Expected period : From 09/04/2025 to 15/04/2025

- Potential candidates will be contacted directly and arrange online interviews

(3) Interview Results Announcement

- Expected date : 16/04/2025

- Result will be announced by email.

(4) Expected Start Date (Including Contract Signing and Orientation)

- Expected date : From 17/04/2025

[Notification]

This contract will be made between Medipeace HQ and the employee. Regarding salary and tax withholding in Ukraine, employees are responsible for handling all tax-related matters in accordance with local regulations.

The initial contract includes a three-month probationary period, after which, based on evaluation results, a yearly contract may be offered. The expected salary is 1500 USD (including taxes)