Program Assistant, Communities and Governance Practice in IREX

Who We AreIREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.The Program Assistant will be responsible for welcoming and helping visitors, and partners, providing information on programs, resources and opportunities offered, assisting with organizing America House events and assist with other tasks to implement programs. This position is also key in supporting day to day operations of America House Odesa office.We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.Are you the next member of our team?Your Background & SkillsBachelor’s Degree in relevant field.Minimum of 1+ years of relevant experience.Experience studying in the United States or holding an ECA alumnus/a status is an advantage.   Excellent English and Ukrainian.Strong intercultural and communications skills.Excellent verbal and written communication skills.Demonstrated customer-service orientation and problem-solving mindset.  Skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations.Must be able to adhere to tight deadlines and work consistently. Familiarity with Outlook, Word, Excel, PowerPoint, and graphic media applications software  such as Photoshop, Adobe InDesign is an advantage.Must demonstrate valid proof of unrestricted work authorization in Ukraine.Your Daily Tasks Assist Program Manager in program design, development and implementation of online/offline formats.Support English Language Resident in designing English language programming (EL Club, Speaking Club, Movie Nights, games or quizzes).  Engage with participants and visitors with courtesy and professionalism. Provide basic information to general inquiries, present America House resources, programs and opportunities.  Support America House team as needed and provide general support to staff including photocopying, note-taking (or be familiar with online-tool as Miro, Padlet, etc.).  While conducting in-person events, ensure that event venue is always in presentable and working condition with a full stock of supplies.  Provide logistical support and room setup for events.  (Please note that the room setup often requires moving chairs and tables).Cooperate with Communication Coordinator in collecting information about events, drafting announcements and visual materials for further public promotion.Back up Program Manager in correspondence with speakers and partners in preparation for lectures, workshops and other activities.Assist in program participants recruitment by compiling lists of promo channels and identifying festivals, fairs, activities, offline/online platforms.Update program attendees' database, register new members and maintain membership.  Assist with writing reports and monthly plans.Helping with administrative/logistical procedures and preparing admin and accounting payment documents.Other duties as assigned.You Will GetCommitted, passionate, collaborative, and mission-driven colleagues who make IREX a good place to work. You will receive best-in-class learning, development, and growth opportunities, as well as a comprehensive benefits package designed to help you thrive. This includes a well-being and employee assistance program, health coverage, a flexible work schedule, a generous PTO policy, a technology stipend, a diverse and inclusive work environment, and many more benefits.We conduct background checks on all successful candidates. This position is not eligible for Immigration Sponsorship. NO PHONE CALLS PLEASEEOE – Equal Opportunity Employer We are an Equal Opportunity Employer, including disability/vets. Show more Show less Посадовий рівень Базовий рівень Тип зайнятості Повний робочий день Посадові обов’язки Адміністрація Галузі Некомерційні організації