Program assistant in People in Need

Place of work: Mykolaiv

Start date: November 2024

Duration of the contract: 6 months (including 2 months of the trial period) with the possibility of extension in case of availability of funding

Organization "Man in trouble" has been operating in Ukraine since the beginning of August 2014, humanitarian programs are expanding rapidly. Currently, "Man in Need" is one of the main humanitarian organizations in Ukraine, which provides neutral and independent humanitarian assistance to people affected by the conflict.

PIN is an equal opportunity employer, therefore applications are accepted from all qualified candidates without discrimination on any basis, including race, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity and others. PIN welcomes applications from diverse groups and values ​​diversity.

General information about the team / department and its role in the organization:

Under the overall control of the Senior Program Specialist, the Program Assistant is responsible for the correctness and completeness of the information received, ensuring the timely and effective implementation of project activities, and also for proper management of all entrusted and received documents and data.

Specific duties and responsibilities:  

• Supports the Senior Program Specialist in performing all necessary administrative tasks of the program;
• Ensures effective management of all software digital and paper documentation;
• Maintains project databases, updates them and ensures accuracy;
• Performs administrative tasks related to the work of the field team in Mykolaiv, including preparation and processing of time sheets;
• Supports all data verification processes and maintenance of lists of beneficiaries and databases;
• Responsible for digitizing paper data and archiving project documentation;
• Provides necessary information for the planning, preparation and implementation of program activities such as distributions, cash assistance programs, etc.;
• In case of implementation of project activities by PIN or local NGO/CSO partners, ensures or monitors timely and compliant PIN reporting in coordination with the Senior Program Specialist;
• Organizes and stores all documents submitted by the program team;
• Assists the program team in verifying beneficiary data against project objectives;
• li>Prepares project data for coordination with other stakeholders.

Experience requiredand qualification:   

We offer:

• Competitive salary according to salary scale PIN: 970 USD GROSS 
• Positive work environment in an established and growing humanitarian organization;
• Health insurance;
• Reimbursement of travel expenses between offices and work areas;
• Professional development opportunities through various capacity building activities such as trainings, seminars and others
• 28 days of annual leave + 3 New Year bonus days of leave.

Application procedure:

Please send a clearly marked resume and cover letter. Please note that only shortlisted candidates will be contacted. Written tests and interviews will be conducted gradually, and the vacancy will be closed upon confirmation of candidacy for the position.

Please note that PIN does not charge fees at any stage of the recruitment process.