Procurement Officer Ukraine Kyiv in Norwegian Refugee Council

Job DescriptionAll NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships.Role and responsibilitiesThe purpose of a Logistic Officer (Procurement) is to provide the day-to-day implementation of the logistic function’s responsibility.Generic responsibilitiesAdhere to NRC policies, handbooks, guidelines, and donor requirements.Assist with the implementation of the logistic function’s portfolio according to the Plan of Action.Prepare and develop status reports as required by management.Ensure proper filing of all support documents.Promote and share ideas for improvement of the logistic function.Be anti-corruption, transparent, and cost-efficiency focused in all procurement processes.Conduct procurement process with a focus on country and NRC regulations.Prepare procurement documents in line with NRC procurement procedures.Perform other duties, as assigned by the Line Manager.Specific responsibilitiesEnsure that all procurements are done per NRC logistics policies, procedures, and donor regulations.Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached. Conduct market surveys and provide estimated prices to Programs/Support.Maintain proper files for procurement documents (and upload all documents in Agresso).Check and receive PRs and initiate the procurement process according to NRC procurement regulations and thresholds for all type of procurements below threshold of national and international tenders.Updating supplier’s data basePrepare procurement documents (Bid analysis, Purchase Orders, Payment documents, etc...) and submit them to signatories for verifications and approvals.Follow up with suppliers and organize for delivery of materials.Update and share the procurement tracker regularly.Ensure updating Vendors' databases and explore and help in developing the Area level FWA.Any other tasks assigned by the supervisor.Competencies Competencies are important for the employee and the organisation to deliver desired results. Competencies are relevant for all staff and are divided into the following categories: Professional competenciesThese are skills, knowledge, qualifications and experience that are important for effective performance.Generic professional competencies:Generic professional competencies are competencies required by any individual in this or a similar role, in any location in NRC.Experience from working as a procurement officer in a humanitarian/recovery contextPrevious experience from working in complex and volatile contexts.Documented results related to the position’s responsibilities.Some knowledge in English, both written and verbalBachelor’s degree in relevant fieldContext/ Specific skills, knowledge and experience:Context-related competencies are the knowledge, skills and experience required because of the context, location and/or current priorities in the roleSolid knowledge of situation in Ukraine Proficiency in office 365 and on-line related platformsProficiency in Microsoft Office products with solid knowledge of Excel, Word, PowerPoint, and OutlookGood knowledge of document management Behavioural competenciesRefer to the NRC Competency Framework and select between 3-6 Competencies that are most important for this job – including the title of the Competency, and some (or all) of the indicators.These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:Ability to handle insecure environment Capacity to handle multi-taskingA solid portion of can-do attitudeAbility to work in a multicultural environmentAbility to work irregular hoursKey Information - Please Take Note When ApplyingTo apply as an internal candidate, please click on the suitcase icon “I am an employee” on the top right of the page to be redirected to NRC’s internal career site.Apply by completing all the system-required fields of your experience, employment history, and education in your application.Ensure to attach your latest CV.Submit your application and CV in English.When creating your profile, include your full name as per your passport.Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered.Unsolicited applications not related to this specific job advertisement will not be considered.Only shortlisted candidates will be contacted. We receive many applicants for each vacant position.About UsThe Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.Together, we save lives and rebuild futures.Safeguarding is central to NRC’s work. We expect all employees to: treat everyone with respect and dignity contribute to building a safe environment for all never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH) always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH Show more Show less Посадовий рівень Не застосовується Тип зайнятості Повний робочий день Посадові обов’язкиPurchasing and Supply Chain Industries Non-commercial organizations