Personal Assistant (Premium Design & VIP Architecture) in Life Vision

Location: Warsaw or KyivAbout You: Languages: Ukrainian, and English C1You are esthetic and make life beautiful and comfortable You are well-organized and pay attention to the minor detailsYou are communicative, reliable, and highly responsible You have a service-oriented talents Emotional intelligence Whom to assist: an extraordinary Businessman who has a choleric temperament and successfully runs a global company in Ukraine, USA, EU, and UAE Key requirements:5+ years of successful work experience as a Personal/Executive Assistant Experience in booking / changing/canceling flights through travel agencies and directly with airlines, understanding the functionality of miles and bonus programs, American ExpressExperience with direct and indirect (through travel agencies) use of concierge programs for booking flights and transport worldwideExcellent knowledge and experience in using Google programs: Calendars, FormsProven track record of using hotel and apartment booking software around the world: BookingCom, Airbnb, etc.You are trustworthy in maintaining the utmost confidentialityOutstanding time management skills and a can-do attitude Respond quickly in an environment of changing prioritiesClear and effective communicator verbally and in writingYou are an upbeat caretaker and problem-solver Nice to have:You have a positive mindset, good taste in art, restaurants, and travelPassion for architecture, personal development, health and well-beingYou anticipate emerging needs to create wow experiencesGood knowledge of business etiquetteResponsibilities:Planning: scheduling the CEO’s calendar Organization: ensure the CEO stays on top of the most critical meetings and nothing falls through the crack — create «reminders» to the CEO about all important events of the dayBusiness assistance: 8 scrum teams need your agile coordination Traveling: anything and everything related to seamless trips and living in new locations — flights, visas, regulations, local area informationDocs management: on behalf of the CEO, prepare and process relevant info materials, projects of reports, joint reportsEvent monitoring: suggest to the CEO topical international exhibitions/conferences Ensure comfort: make all processes smooth and cozyAttend Zoom calls: write brief reports on its resultsPersonal assistance:Organize and control family traveling, such as booking airline tickets (check-in, Fast Track services, miles, and bonus programs), hotels (early and late check-in, room upgrades), and transportReview of newly opened/reopening: restaurants, premium hotels, exhibitions, showrooms, new architecture spots in the countries where the manager is planning to goRestaurant reservations, appointments to SPA, massages, haircuts, car washes, etc. upon requestAssist in buying and delivering food, gifts, and household items Assistance in obtaining and monitoring the validity of visas, entry/residence permits, notarized powers of attorney, etc. including family membersAssistance in finding and buying branded items, clothes, etc.What you get:Official permanent corporate employment: full-time Relocation aid: will be discussed You will get a chance to work with an experienced founder whohas built a successful company. As part of this, you will be exposed to a unique way of thinking about building businesses and navigating lifeChallenging but exciting tasks and all the needed tools to achieve themFlexible work schedule and pleasant working environment including a modern and comfortable office in Kyiv or Warsaw Professional/personal development: training reimbursement Exiting corporate events and celebrations24 calendar days of paid vacation100% paid sick leaves Paid weekends and holidays Salary: $1500 — $2800 About the company: We are a multi-award-winning architectural and design company that operates in the field of Premium Interior Design and Architecture. Our employees work in Kyiv, Warsaw, London, Miami, and LA offices. We have become a rising contemporary star in design and architecture. The studio is distinguished by its high-end design, international expertise, and works across various typologies, including residential, commercial, and hospitality projects. We work with VIP and Premium segments, Global Businesses, Royal families, Celebrities, etc. Do you feel it is a great job for you? 🎯Please send your Resume with answers:✅ How many years have you worked as a Personal Assistant? ✅ What do you like the most in the profession of PA?✅ Are you open to relocating to Warsaw or Kyiv? ✅ What is your level of English, and Ukrainian? ✅ What are your salary expectations?✅ Where are you based?