People Operations Coordinator (Kyiv) in DashDevs LLC

POSITION OVERVIEW

People Operations Coordinator is responsible for supporting and organizing remote workplace logistics, onboarding, engagement activities, and ensuring smooth people-related processes. This role involves managing equipment procurement, business travel arrangements, and celebration activities while ensuring a positive experience for all team members.The role is opening in the Human Resources Department, which consists of a VP, Recruitment Team (4 people), HR Team (2 people), CSR manager, and Personal Assistant.

YOUR BACKGROUND

• Previous experience in an administrative, office management, people operations role (2 years - can be a mixture of roles).
• Experience with travel coordination is a must.
• Strong organizational abilities: ability to manage multiple requests and produce qualitative and timely results.
• Strong communication skills: ability to negotiate the best solution with different stakeholders.
• Problem-solving ability: capable of analyzing and researching information, drawing conclusions, and testing assumptions before seeking help.
• English level - B2

Skills that will be a plus:

• Experience with Canva, Figma, Jira, Confluence will be a plus.

RESPONSIBILITIES

1. Remote workplace organizing:-Ensure timely procurement and distribution of necessary equipment for team members, including new purchases when required.-Maintain an up-to-date inventory of company-managed devices, tracking their lifecycle from procurement to decommissioning.-Monitor and manage device warranties and service contracts.-Organize repairs and maintenance of company equipment and supplies.-Ensure onboarding & offboarding shipments are completed on time.

2. Engagement & Celebrations:-Organize production and delivery of gifts for company events and special occasions.-Timely create and send the new hires welcome messages.-Manage the timely delivery of birthday and personal gifts as requested.-Take part in organization of company remote engagement activities (e.g. interest clubs, challenges).

3. Business Travel Management:-Arrange transportation and accommodation for business trips (flights, hotels, local transfers).-Develop and communicate detailed travel itineraries to team members.-Ensure necessary travel documents (visas, passports, insurance) are obtained.-Act as a primary point of contact for travelers and provide support in case of unexpected changes.-Gather feedback from travelers to improve future arrangements.-Manage travel expenses, ensuring compliance with company policies.

4. Budgeting & Expense Management:-Prepare budgets for administrative expenses and upcoming business trips.-Collaborate with finance and HR teams to ensure financial planning aligns with company needs.

5. Learning & Development Support:-Assist HR in planning, scheduling, and coordinating training programs, workshops, and webinars.-Maintain a calendar of company events and manage training documentation.-Conduct surveys before and after the events to gather metrics.

6. Administrative & Operational Support:-Coordinate logistics such as postal services.-Coordinate the warehouse (lease agreements, payments, expenses).

WE OFFER

• 20 billable days off in the first year of cooperation, all next years - 25 billable days off
• Fair and competitive compensation
• Friendly team and enjoyable working environment
• Clearly described business processes in the company that really work
• Regular updates on company news, Q&A sessions with top management
• Flexible work schedule
• Remote work mode
• Ability to transfer unused vacation to the next year
• Partial coverage of co-working costs
• Regular online team-building events

Please, indicate your salary expectations in the cover letter!