Partneship Officer in HelpAge International in Ukraine, Representative Office

Position:  Partnership Officer

Location: Dnipro and frequent travel to field locations

Position Status: Full-time, 6 months fixed term employment contract. 

Report directly to: Partnership Coordinator

Supervisory responsibilities: none

Works directly with: Partnership Coordinator, Head of Programme Delivery, Communication team, MEAL, Programme leads, Finance Manager.        

HelpAge and Strategy 2030 – delivering real impact for older people 

HelpAge International works with partners and a diverse global network of more than 150 organizations across 85 countries, supporting millions of older people to live safe, dignified and healthy lives. Through our partnership and collaborations, we work to ensure the inclusion of older people across society and strive to deliver a just and fair world for everyone, whatever their age. Our work is driven by our desire to deliver real impact for older people, to be inclusive, to work in partnership and to learn from our shared experience. 

Our 2030 strategy Ageing in a Just World sets out how we will work together to shape the future we all share. By working together, we aim to help inspire a movement for change and through ensuring all our work promotes older people’s wellbeing, dignity and voice, we can transform the lives of older people now and in the future. 

As part of our 2030 strategy, we have a continued commitment to inclusive humanitarian action, supporting older people and their families at a time of crisis. 

 Ukraine Crisis 

HelpAge has been present in Ukraine since 2014 and is one of the few INGOs based in country, with a total workforce of 250+ people including staff and volunteers/contractors. As one of the few INGOs with an operational presence in Ukraine, we were able to respond quickly with initial life-saving activities in the Donetsk and Luhansk Regions and a programme to support arriving Refugees in Moldova. Our response work will link to our longer-term strategy for this area.  Our work continues apace with the intention to scale-up assistance in the Central and Western Regions of Ukraine and investigating the option of a further response in Poland. Our response plan includes cash assistance, food distributions, NFI distribution/ health and dignity kits, WASH, Protection and Mental Health and Psychosocial First Aid. 

Position Summary

The Partnership Officer will work closely with Partnership Coordinator to oversee HelpAge’s partner portfolio, specifically in implementation of DEC CI project in Ukraine, including supporting partners in age-inclusion programming, tracking the progress of existing projects, ensuring timelines are met, supporting development of new partner projects and following up on grant closeout, providing mentorship support to partners projects, organize meetings, trainings and build capacity of partners organizations.  In addition, the Partnership Officer willassist in the process of identifying and assessing new partners, creating support plans for partners, and following up on specific support actions with the HelpAge Partnership, MEAL and Programme Quality Lead.

 To ensure clear division of responsibilities and provide continuity for partners, each organisation will be assigned a key contact within the HelpAge programme team. As such, the Partnerships Officer will lead on the provision of programme management support, data management & tracking and will hold the working relationship with several HelpAge partners (to be determined on an ongoing basis). S/he will provide guidance as required and maintain oversight of these activities to ensure consistency and high standards across the HelpAge partnerships portfolio.  

Essential Job Responsibilities

Partnership Management and Support (60%)

• Project Cycle Management: Assist partners in planning, implementing, and monitoring project activities, ensuring adherence to work plans, budgets, and timelines.
• Partner Capacity Building: Coordinate with Partnership Co, Global partnership Advisor and consortium member to assess the training needs and deliver the training
• Relationship Management: Foster strong and collaborative relationships with partners, addressing their needs and concerns promptly.
• Risk Management: Identify and mitigate risks associated with partnerships, ensuring compliance with HelpAge policies and donor requirements.
• Partnership Management Guideline: following the described processes and procedures to the local implementing partners 

Partnership Development (15%)

• Participate in partnership selection committees along with local partner
• Partner Assessment: Conduct partner evaluations to assess their performance and capacity. 

Reporting and Documentation (15%)

• Reporting: Prepare and submit reports on partnership activities, including project progress and challenges.
• Documentation: Maintain accurate and up-to-date records of partnership activities and correspondence. 

Other Duties (10%)

• Translation: Provide verbal and written translations as needed.
• Administrative Tasks: Perform administrative tasks, such as scheduling meetings, managing files, and preparing presentations.
• Cross-Functional Collaboration: Work closely with other departments within HelpAge to ensure effective coordination and support for partnership activities.
• Work closely with Grant Department in development of the new projects linked with localization approach.
• Work closely with MEAL, Finance and Communication departments. 

Qualifications and Experience:

• Bachelor's degree in international development, project management, or a related field.
• Minimum of 2 years of experience in partnership management or project coordination.
• Strong understanding of project cycle management and grant administration.
• Excellent interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Proficiency in English (both written and spoken).

Desired Skills:

• Experience working in a non-profit or international development organization.
• Knowledge of partnership development and fundraising.
• Proficiency in a relevant foreign language.

What we offer

• Contract length of 6 months.
• Employment contract. 
• Private medical insurance.
• 24 days of annual paid leave and other benefits according to the Ukrainian Labor code. 
• Every Friday of each month between April to December is a non-working day. 
• Corporate English course.

At HelpAge International, we believe in the importance of empowering our people to be change makers and leaders at all levels. We expect our people to embrace and live our values, challenging themselves every day to identify issues that are most important to older persons and their communities, and to make an impact that matters.

 In addition, as an HelpAge employee you are expected to:

Work collaboratively, building mutual trust and respect, with external organisations and partners to achieve our strategic aims and objectives; being accountable for the work you do together

• Adapt to new directions or opportunities arising within the organization and in your work area; being flexible in your role, constantly using the feedback to learn more and evolve further.
• Lead behavioural and cultural change through embracing a supportive, collaborative and highly inclusive environment where everybody feels supported, respected and engaged
• Extend HelpAge’s reach and impact, by creating and identifying new business development opportunities and building relationships with new partners.
• Lead and promote a culture of including the voices of older people across our support, convening and thought leadership roles, in a way that is transformative, empowering and highly inclusive of those marginalized by gender, economic status, disability and other factors of discrimination.

 Safeguarding

HelpAge International is committed to safeguarding the communities with which we work, our partners, staff and any others who we come into contact with.

Therefore, you will also be responsible for:

Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work.

• Reporting all safeguarding incidents you see, hear, hear about or suspect, using our internal reporting mechanism.
• Complying with all safeguarding framework policies and practices
• Completing mandatory training courses relating to our safeguarding policy framework and complying with HR vetting procedures.

How to apply

Attention! This vacancy is open for Ukrainian citizens only. The closing date for applications is the 20th of September 2024. Please be aware that interviews will be scheduled on a rolling basis until the position is filled, and only short-listed candidates will be informed. If you did not hear from us within two weeks after the application closing date it means your application was not successful. 

At HelpAge International, we believe in the importance of empowering our people to be change makers and leaders at all levels. We expect our people to embrace and live our values, challenging themselves every day to identify issues that are most important to older people and their communities, and to make an impact that matters.

HelpAge International is committed to safeguarding all people who come into contact with our work, including older people, at-risk adults, children, and our staff.

We value diversity and inclusion as core to our culture, and we strive to engage and inspire everyone to bring their unique qualities to the workplace.