Partnership Project Officer in ACTED

ACTED is a French non-governmental organization founded in 1993, which supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergencies, support and restore sustainable development through 450 projects in 43 countries.

Humanitarian Action through Volunteers, Enablers and Networks (HAVEN) is a Consortium that unites National and International NGOs tending to more effectively support local entities involved in humanitarian response in frontline areas, creating linkages between humanitarian and early recovery work, and connecting them to other support where needed.

Under the direct supervision of the Partnership and Local Planning Project Manager, the Partnership Project Officer will actively work with one of Acted`s Downstream partner – CSO “Relief Coordination Center” to ensure sufficient mentorship in the grant implementation, aiming to support operationalization and functionality of Coordination Centers as well as to mentor SCO`s area-based transition activities in frontline and de-occupied areas of Kharkivska and Zaporizhska oblasts.

He/She will support implementation and reporting of program activities: equipping and refurbishing Public Development Centers (PDCs) in Kharkivska and Zaporizka oblast, mini-grants distribution as well as capacity building for the partner. 

Functions:

• Day to day supervision and mentoring the partner of project implementation with the support of the Project Manager.
• Maintenance filling in project trackers. 
• Support with designing and equipping of Public Development Centers (PDCs).
• Participate in organization of trainings to be conducted in the selected groups in the rehabilitated PDCs.
• Monitor implementation of Sustainable Settlements Assessments (SSA).
• Support with capacity building plan for partner.
• Facilitates grassroots mini-grant efforts, including grant approval process and post-award compliance.
• Field visits to implement/monitor project activities on-site.
• Monitor of partner's procurement plan, verify financial reports.
• Support preparation to workshops to be organized by the partner.
• Participate/Organize internal/external meetings within the project under the guidance of the Project Manager. 
• Support development of local recovery plans by local authorities with the partner of the assigned hromadas.
• Develop internal and external communication materials and ensure their proper presentation / distribution to different stakeholders.
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• Monitor the progress of activities according to the work plan and project requirements. Discuss the risks, obstacles, and challenges of the projectt implementation with the Project Manager and team.
• Control all the supporting documents submitted by the partner, in connection with the sub-grant, to ensure that they are adherent to Acted’s FLATS procedures.
• Ensure granting documents are prepared in line with Acted partnership approach. 
• Draft lessons learned and best practises identified from the project implementation.  
• Supporting the Project Manager in devising weekly and long-term work plans for the project implementation.
• Supporting SHELTER and WASH teams in preparing documentation for community centres rehab and oversee implementation by contractors as needed.
• Excellent liaison with other team members, ensuring consistency and coordination of activities in the team.
• Timely reporting on problems and challenges while working with partners to the Project Manager. 
• Support draft of narrative reports / cluster report and contribute to the development of financial reports through regular budgetary follow ups.
• Supporting MEAL activities during monitoring and evaluation activities of project implementation and addressing recommendation of MEAL department to enhance effectiveness of project activities and maximize impacts.

Logistics: 

• Send accurate and precise order forms in a timely manner if requested by the line manager 
• Confirm quality of material selection when applicable 
• Ensure a proper management and use of the project assets and stocks
• Plan team movements based on available fleet and applicable policies

Finance: 

• Support the line manager in reviewing the BFU(s) and provide accurate forecasts
• Support the line manager in forecasting monthly cash requirements of the project and submit to AC

HR:

• Commitment to continuous learning through trainings and timely identification of capacity-building needs and opportunities, in coordination with line Manager/TC/HR Dept.  
• Supervise recruitment of enumerators when needed for data collection 
• Train Enumerators 

Transparency and Compliance: 

• Ensuring compliance to Acted internal procedures and donor procedures
• Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy

Others:

• Provide translation of various documents (e.g. reports, minutes, beneficiary lists, information signs) upon request of the line manager 

Умови:

• Офіційне працевлаштування згідно законодавства України;
• Конкурентна офіційна заробітна плата, визначена тарифною сіткою ACTED;
• Регулярна оцінка роботи та підвищення заробітноїsalaries;
• 28 working days of paid vacation per year;
• Friendly international team of professionals;
• Opportunity for career development;
• Medical insurance after 3 months of work with ACTED.

Attention! According to current legislation, upon employment, conscripted citizens of Ukraine must provide military registration documents and update their military registration data.

Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

Apply:

Interested candidates should send a resume in English or Ukrainian, specifying the position they are applying for in the subject of the letter (messages without specifying the position will not be considered). Only selected candidates will be invited for an interview. ACTED is an equal opportunity employer.

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”