Officer, Grants in International Federation of Red Cross and Red Crescent Societies - IFRC

Organizational ContextThe International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities with NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world”. IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.The British Red Cross (BRC) has been working in Ukraine since February 2022 following the escalation in conflict and established a country office in Kyiv in October 2022. The BRC Ukraine team works through and in close cooperation with the Red Cross Red Crescent Movement partners, including Ukrainian Red Cross Society (URCS), the IFRC and ICRC, and other partner National Societies.Job PurposeThe Grants Officer is responsible for providing programmatic and administrative support to BRC-supported programmes and activities in Ukraine.The role will support the successful implementation of BRC supported programmes and activities in Ukraine through our partnerships with Ukrainian Red Cross Society, Red Cross Movement partners, and other actors. The role will coordinate with the country programme management team, the regional business development team and the URCS project coordinator on programme cycle management, grant management and BRC internal strategic reporting and oversight, as well as ensuring the needs of our partners are met.Job Duties And Responsibilities Support the BRC country management team in Ukraine with quarterly internal strategy reporting; coordinating inputs and uploading to the Project Information Management System (PIMS). Contribute to governance reporting to the Major Programme Board and Corporate Risk Dashboard. Maintain the Ukraine Major Programme Board dashboard. Monitor and ensure compliance of processes in line with BRC’s International Quality Methodology. Maintain relevant programme documents and other files in BRC’s PIMS. Act as an in-country PIMS superuser, including the training and supporting of colleagues to use the platform appropriately. Act as in-country coordination point to support regional business development in strategic funding and bid development, including coordinating with programme managers on design documents and PIMS. Collaborate with regional business development to ensure effective oversight and tracking of new funding opportunities and restricted funding portfolio. Coordinate processes for developing grant agreement documents (GAD), including budgets, program files, and ensuring appropriate timely sign-off. Support Programme Managers in the preparation and running of in-country kick-off meetings with partners. Develop and maintain a consolidated grant reporting tracker through PIMS and contribute to the development of quality and timely donor report submissions. Coordinate with Programme Managers to ensure timely processing of payments to partners. Proactively raise and escalate potential contractual and compliance issues, where identified, and work closely with relevant programme, finance, or compliance colleagues to resolve. Contribute to timely programme modifications by supporting, as needed, the preparation of revision packages and ensuring that partner grant agreements and processes are updated. Support monitoring and evaluation processes, and donor visits to Ukraine.Team Member:Job Duties and Responsibilities (continued) Actively participates in all team meetings. Works and behaves in accordance with all BRC policies, procedures and in line with our Values in Action. Upholds the fundamental principles of the Red Cross and acts with integrity, in accordance with the Society’s values (inclusive, compassionate, courageous and dynamics). Any other reasonable duties as delegated by the Line Manager.Duties Applicable To All Staff: Actively work towards the achievement of the Federation Secretariat’s goals Abide by and work in accordance with the Red Cross and Red Crescent principles Perform any other work-related duties and responsibilities that may be assigned by the line managerEducationRequired: High School Diploma Bachelor’s DegreeExperienceRequired: Minimum 4 years’ experience coordinating with internal and external teams. Experience of, and competency in financial administration including budget preparation and using spreadsheets.Preferred: Experience of project management. Experience of working in a partnership setting. Experience of working with institutional donors such as FCDO and other donors. Experience of working in an international organizationKnowledge, Skills and LanguagesRequired: Excellent administration and organizational skills, including attention to detail and maintaining up-to-date and accurate records. Proven ability to prioritize and manage work effectively in a fast-paced environment, to deliver on time and in full against specific objectives. Excellent IT skills, including proficiency with all basic Microsoft Office packages and information management systems. Specific knowledge of the Ukraine context. An understanding of financial programme budgeting and reporting. Excellent written and verbal communication skills. Ensures inclusive practice, challenges discrimination and promotes diversity in line with our Equality, Diversity and Inclusion (EDI) policy. Occasional international travel required. Willingness to work out-of-hours, when necessary, e.g. during an emergency.Languages: Native or bilingual proficiency in spoken and written Ukrainian Proficiency in spoken and written EnglishPreferred: Ability to write reports and proposals for internal and external audiences. An understanding of the international humanitarian system or international development context. Knowledge of the International Red Cross and Red Crescent Movement.Competencies, Values and CommentsValues: Respect for diversity; Integrity; Professionalism; Accountability.Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust. Show more Show less Посадовий рівень Старший середній рівень Тип зайнятості Інше Посадові обов’язки Інше Галузі Некомерційні організації