Office/Event Manager in OBRIO

OBRIO is a product IT company from the Genesis business ecosystem. Our team consists of over 250 talented professionals whose ambition and drive to succeed help us create the best products on the market. Our offices are in Kyiv and Warsaw. We are developing Nebula — the largest brand in the niche of spiritual self-discovery. Nebula has over 60 million users worldwide. The product has repeatedly become the #1 app in the Apple Store and Play Market in the US, Canada and Australia. Nebula is available on iOS, Android, and Web. Our product mission is to make people happier by improving the quality of their relationships. More Product Achievements Powered by OBRIONebula Team #1 product in its niche by downloads and revenue; 60 million users worldwide ;Users from 50+ countries; 4.8 — average rating in the AppStore (out of more than 215,000 ratings). Such Tier-1 international and Ukrainian media, brands, such as: Forbes Ukraine, TechCrunch, VECTOR, wrote about the achievements of OBRIO and the expertise of the team The Next Web, Tech.eu, Entrepreneur Media, Fast Company, AIN, IT Arena, MEGOGO, DOU, Projector Institute. Who are we looking for? We are looking for a second Office/Event Manager to help optimize our administrative processes and contribute creating a positive work environment for our Kyiv team, as well as providing support to our remote employees. In this position, you will work closely with Evgenia, Happiness & Administrative Lead at OBRIO. To learn more about Evgenia's responsibilities at OBRIO, read one of her articles here. Your tasks: Implement and improve administrative work processes. Effectively manage all stages of procurement, starting from the identification of needs, selection of suppliers and successful implementation. Management of office expenses and making payments. Generation of creative ideas for greeting employees with holidays. Together with the team, organization of events, team initiatives, development of corporate merch. Helping top management in fulfilling personal and business needs (personal errands, ordering tickets, booking tables, etc.). Organization of trips to conferences and business meetings (booking tickets, hotels, help with registration, etc.). Searching for new contractors and communicating with current ones in order to obtain better conditions. Helping Happiness&Administrative Lead with orders to our office in Warsaw. Quality control of supplier services and collecting feedback from teams. Ordering food products (breakfasts, lunches, snacks). Checking cleanliness and order in the office, organizing repair work. Ordering equipment, furniture, books, plants and decorative elements. About you: Experience in a similar position or as an event manager .Strong creative skills, the ability to generate innovative ideas and non-standard solutions.Skills of open and effective communication, the ability to negotiate with team members, contractors and suppliers, as well as confidently defend your ideas.High level of responsibility and a proactive approach to solving issues.Experienced user of Google Sheets and Canva, with experience working with Google Slides, Keynote or similar tools. Ability to quickly and efficiently perform tasks, manage a circleprioritize and thrive in a fast-paced environment. Strong prioritization skills, ability to prioritize and quickly adapt to changes and challenges. Experience with task management tools is an advantage. Ability to effectively solve urgent problems and challenges. English language level: B1 and above. Will be an advantage: Previous experience working in an event or PR agency. A portfolio demonstrating experience in the field of event management, administration of projects or business trips. Database of contacts with counterparties. Experience in organizing internal renovations and understanding the costs associated with them. Why is OBRIO the best place to work? 📌 Diversity in responsibilities: You will work with a wide range of projects and tasks, which contributes diversity in work and opportunities for continuous learning. 🏉 Team environment: You will collaborate with the entire team, from product teams to the CEO, which will allow you to gain a unique understanding of the company's work and a holistic view of its operations. 🚀 Pursuit of excellence: You will have the opportunity to improve your communication and negotiation skills through daily interactions with team members, customers, partners and suppliers. You will represent the company and ensure professionalism in all dealings.🎉 Event Management: You will play a key role in organizing events, from concept development with the team to coordination with suppliers and contractors, giving you hands-on experience in creating successful events.🍏Innovation and creativity: We support innovation and creativity at OBRIO and encourage our team members to share their unique ideas. You will have the opportunity to explore new solutions and make a real impact on the success of our company. Our benefits: 20 days off per year, an unlimited number of sick days at the expense of the company; Provision of equipment if necessary; Online services of a corporate doctor at the expense of the company, medical insurance after passing the trial period term; Large corporate library (we buy all the necessary literature, webinars, master classes), internal online meetups and lectures; Tuition compensation; Breakfasts, lunches, unlimited fruit and snacks in the office; Online events and team building. This is how our hiring process looks like at this position: Kol-get to know the recruiter ➡️ Test task ➡️ Team interview ➡️ Meet the CEO ➡️ Job offer. More about us on social networks: Facebook, Instagram, LinkedIn, TikTok. Learn about our vacancies, refer friends and get an exclusive look behind the scenes of OBRIO , by joining our Telegram. Show more Show less Position level Basic level Type of employment Full time Job duties Management and IndustryIndustries Software development for special IT system software