Digital archive construction manager in Piraeus Bank Ukraine

PIRAEUS BANK is an international Bank that is a subsidiary Bank of the largest financial group of Greece, Piraeus Financial Holdings S.A. and works in Europe. The bank was founded in 1916 with its head office in Athens, Greece.

The bank is strategically focused on corporate and private clients.

PIRAEUS BANK is about people and their needs. We use all available tools and are guided by client-oriented principles that will help to serve our clients as best as possible.

The regional network of PIREUS BANK in Ukraine covers Kyiv, Cherkasy, Zhytomyr,Lviv, Ivano-Frankivsk, Khmelnytsky,Odesa,Dnipropetrovsk, Kharkiv regions.

We invite you to take up the position of Digital Archive Construction Manager.

Qualification requirements:

• Higher education in the field of information technology, document science or related fields.
• Additional certificates in records management, ECM/DMS, data governance will be an advantage.
• Work experience of 2-3 years in the field digital archiving, documentation management or information control. 
• 2+ years of project management experience, preferably in the field of digitization or document management.
• Experience implementing digital transformation projects from initiation to completion.
• Knowledge of project management methodologies (Agile, Waterfall or hybrid).
• Understanding of electronic document management, storage, digital archiving processes.
• Knowledge of ISO, GDPR and national archiving legislation of electronic documents.
• Basic knowledge of KEP, PDF/A, WORM, GDPR, information security.
• Skills in setting requirements for IT systems, communication with developers.
• Developed analytical thinking and the ability to effectively solve complex tasks.
• Excellent communication skills and the ability to interact with various stakeholders.
• Proficiency in English at high level.

Key responsibilities:

• Development and implementation of the Bank's Digital Archive concept (architecture, processes, integrations).
• Coordination of integration with existing document management systems: SED, Vchasno, WinFront, SharePoint, own databases.
• Formation of taxonomy of documents (classification, metadata, life cycle).
• Definition of collection requirementstracking of documents, in particular legally significant ones (with KEP).
• Organization of processes of digitization, OCR, PDF/A-conversion, data quality control.
• Development of access, security and storage policies (WORM, encryption, backup, DR).
• Management of a small team of archivists.
• Building a reporting and audit system for the work of the archive.
• Preparation of regulatory documents: archive policy, SOP, user manuals.
• Manage the end-to-end implementation of the digital archive system from requirements gathering to launch.
• Develop and maintain project roadmaps, timelines and resource allocation plans.
• Coordinate work between IT, Operations, Compliance and business units to ensure alignment.

• Vendor relationship management and deliverables of the system providers.

• Establishing governance structure for digital archive and access control processes.

• Monitoring project KPIs, budget and risk management strategy.

• Facilitating UAT coordination and ensuring successful implementation among users.

• Preparing regular status reports for senior management and stakeholders (in English) 400">European work standards and values.

• Market salary.
• Medical insurance.
• Professional growth and training.

By sending your resume, you give consent to the processing of personal data.