Junior financial specialist in Danish Refugee Council / Danska Rada u spravah bizhenciv v Ukrayini

The Danish Refugee Council (DRC)is the leading agency for protection, advocacy and the promotion of long-term solutions for displaced populations. 

DRB has been operating in Ukraine since 2014, currently DRB has more than 800 employees in Ukraine and in 2023 the organization will continue a significant expansion to implement emergency response in the areas of social and legal protection, livelihoods, recovery housing/non-food goods, humanitarian disarmament and peace building (humanitarian mine action), through direct intervention, support civil society organizations (CSOs) and partnerships with CSOs. 

DRB is currently looking for Junior specialist in financial activities in the city of Chernihiv.  This position will report to the Head of the Financial Operations Group

General purpose of the role:

Under the direction of the Head of the Financial Operations Group, a junior specialist in of financial work is responsible for ensuring the general daily financial functioning of the office and supporting the implementation of the DRB program activities.

Responsibilities:

• Prepare payments made in cash , by check or bank transfer in the form of DRB - Request for Payment
• Service cash operations, currency exchange, cash counting, working with cash in a safe and confidential mode
• Prepare requests for money transfers to bank account
• Ensure daily update of Expense Logs in Dynamics and Cash Books in Excel to reflect the actual cash on hand and bank balance in all currencies;
• Submit bank statements and signed cash receipts and cash books to the Finance Manager by the 5th of each calendar month;
• Ensure that advances and deposits are issued based on the approval of the Program and Administration Manager and are paid within 4 weeks of incurring expenses;
• Assist with audits in each project at the request of the financial manager;
• Ensure the use of the appropriate budget article and project during the reservation of costs;
• Check and sign purchase orders and requests for payments from the financial side;
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• Ensure the description of expenses in the journals and the cash book, as well as that the quality of the journals and the cash book as a whole corresponds to the internal instructions of the DRB;
• Ensure the proper storage system of financial documents;
• Provide scanned vouchers to Finance Manager monthly;
• Plan and adhere to consolidated budget table (FILE) for activities (projects/BL);
• Check logbooks and fuel calculation forms provided by supply department , provide fuel advances and fuel reimbursements;
• Ensure full oversight of contracts: verification of agreements, confirmation of reports, support of Program staff during visits;
• Actively participate in harmonization of operational work: exchange ideas, create tools, update them, etc.;
• Provide other support to the head of the financial work group as part of financial matters.

Requiredexperience and competences:

• Experience in the financial field for at least 1-2 years
• Experience in the Ministry of Education and Culture is desirable
• Excellent skills in working with Microsoft Office
• Proficiency in English is desirable
• Fluency in Ukrainian
• Speech and communication skills
• Developed organizational skills
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• Diligence in working with documents
• Competence to conduct negotiations
• Financial literacy

All DRB positions require a person, who holds the position, possessing the core competencies of the DRB:

• Strive for excellence: Focus on achieving results while ensuring effective processes.
• Collaboration: Involvement of relevant parties and encouragement feedback.
• Ability to take the initiative: Taking responsibility and initiative while striving to innovate.
• Communication: Listening and speaking effectively and honestly.
• Demonstrate integrity: Adhere to and promote the highest standards of ethical and professional conduct in accordance with DRC values ​​and Code of Conduct, including protection from sexual exploitation, abuse and harassment.

Education Required:
Higher education in the relevant field or equivalent (finance, economics).

We offer:

• Duration of the contract : 3-month trial period with the possibility of further extension of the contract
• Level: I
• Place of work: city of Chernihiv
• Date Start:  As soon as possible.

Salary and conditions will be in accordance with the Conditions of Employment of National Staff of the Danish Refugee Council.

Application Process
All applicants must upload a cover letter and an updated CV (no more than four pages) in English. Applications sent by e-mail will not be considered. 

Application deadline: 09/22/2024.

We reserve the right to hold interviews before the application deadline.