Junior specialist in work with personnel / HR Assistant in Danish Refugee Council / Danska Rada u spravah bizhenciv v Ukrayini

The Danish Refugee Council (DRC) is an international non-governmental organization that promotes and supports long-term solutions to the problems faced by refugees and internally displaced persons worldwide. 

DRB is currently looking for a Junior HR specialist, who will join our team in the city of Sumy

About the job

You will provide HR management support in accordance with DRB policies and procedures. Under the direct supervision of the Group Head of Human Resources and Administration and with the technical support of the Country Human Resources Manager, you will ensure the effective implementation of HR tasks in the regional office.

Your responsibilities will include supporting the recruitment and onboarding processes, maintaining personnel documentation, assisting with Code of Conduct issues, and advising employees on HR issues.

Your primary responsibilities will be:

• Assist management and staff with human resources issues and concerns.
• Provide support to the regional office recruitment process, including job posting, shortlisting, interviewing, reference checking and conducting relevant documentation.
• Assist with ensuring compliance of personnel documentation with legislation in the field of labor law and personal data protection. Interact with the Head Office of the DRB to ensure timely and accurate documentation turnover.
• Help to carry out the recruitment, transfer and dismissal of employees in accordance with labor legislation, regulations, instructions, as well as the orders of the Head of the Representative Office.
• Help to form and manage personal files of employees, ensure timely sending of personal files to the regional office of the DRB.
• Help to ensure compliance with the rules for the use of vacations by all DRB employees in the area of responsibility, prepare internal orders and send them for archiving to the regional office of DRB.
• Enter HR data into data management systems, including hiring, termination and renewal of employee contracts, review of leave requests and approvals, benefits and compensation.
• Prepare time sheets twice a month for all employees in the area of ​​responsibility and provide dnor personnel management necessary for payroll
• Monitor that the performance evaluation process is conducted and that the employee has opportunities for training and development.
• Provide timely information on personnel-related changes in the area of responsibility to DRB Head Office.
• Assist or drive employee welfare initiatives.

About you:

To be successful in this position, we expect you to have at least 1 year of experience in human resources management, administration, recruitment or a related field. In addition, we also expect the following from you:

Required

• Higher education in Human Resource Management and Labor Economics, Law, Social Sciences or a related major.
• Knowledge of labor law.
• Practical experience in personnel administration (preparation and processing of recruitment, extension of contracts, transfers and dismissal, keeping records of employees and personal affairs, etc.).
• Fluent written and spoken Ukrainian language.
• Confident user of Microsoft Word, Excel, PowerPoint and Outlook office programs.
• High attention to detail and ability to manage priorities.

Desirable

• Intermediate level of English language proficiency (speaking/reading/writing).
• Experience with HR and data management systems.

All DRB positions require incumbents to possess key competencies identified by DRB:

• Strive for excellence: Focused on achieving results while ensuring efficiency processes.
• Collaboration: Involving relevant parties and encouraging them to provide feedback.
• Initiative:Personal control of the situation and taking the initiative, with a simultaneous desire to innovate.
• Communication: Ability to listen effectively and honestly and to speak up.
• Integrity: Adhering to and promoting the highest standards of ethical and professional conduct in relation to DRB's values and Code of Conduct, including protection from sexual exploitation, violence and harassment. 

Salary and conditions according to the Conditions of Employment of national staff of the Danish Refugee Council in Ukraine.

Application process:

All applicants must upload a cover letter and an updated CV (no more than four pages in English language).

Applications sent by emailby e-mail will not be considered.

Deadline for applications: February 18, 2026

Please note that the selection of candidates will be conducted on a rolling basis. DRB reserves the right to select a candidate before the vacancy closing date, as soon as a suitable candidate is identified.