Information Management Manager / Information Management Manager in Premiere Urgence Internationale

Premiere Urgence Internationale (PUI) is a non-profit, non-political and non religious humanitarian NGO. PUI started humanitarian intervention in Ukraine in February 2015. The mission's objectives are to improve or restore equitable access to primary health care for the local and displaced population affected by the military conflict and to improve their living conditions by covering their fundamental needs.

GENERAL OBJECTIVE:
Reporting to the MEAL Coordinator, the Information Management Manager (IMM) will play a pivotal role in designing and overseeing data and information management systems at the PUI Ukraine mission level. The IMM's primary responsibility is to address information management (IM) gaps by establishing data collection and case management systems, as well as protocols for data storage, protection, and management. The IMM will ensure the consistency and quality of collected data, promoting efficiency in IM, data utilization, and reporting for both Programs and MEAL teams, aligned with their specific requirements. 

TASKS AND DUTIES:
Information Management System: 

• Collaborate with the MEAL Coordinator and Technical Coordinators to design and implement a country-specific Information Management system tailored to PUI Ukraine's needs. 
• Develop computerized tools to facilitate faster M&E tracking and reporting, providing support to the MEAL department for their application. 
• Explore and implement innovative approaches to enhance database management, including the use of online and offline databases. 
• Execute the PUI Information Management strategy, focusing on internal information management, data flows, Data Protection guidelines, and operational IM requirements. 
• Ensure consistency and interoperability among various datasets and sources in collaboration with the MEAL Coordinator. 
• Contribute to the establishment of a document management system for archiving project data. 
• Shape the IM plan for new projects, emphasizing data management best practices and user-friendliness for MEAL and Program teams. 
• Organize collected data for easy access, ensuring clarity and disaggregation for effective analysis and reporting. 
• Consolidate all collected data into a centralized database for shared use by programs and MEAL staff. 
• Adapt IM systems and strategies to evolving needs and emerging programming requirements, proposing innovative solutions to enhance data collection and case management efficiency.

Mobile Data Collection

• Code and rigorously test assessment tools for both MEAL and Program teams using platforms such as Kobo or other relevant software. 
• Provide technical expertise in tool design, including form logic, relevancies, constraints, scoring formulas, etc. 
• Managethe upload of all data collection forms to the Kobo or relevant platform server. 
• Review translations of data collection forms for coherence, questions, answers, skip logics, and make necessary final adjustments. 
• Download data from the Kobo or platform server, conduct data cleaning, and share (and archive) the final, cleaned, and compiled dataset with MEAL and Program staff. 
• Train staff and volunteers in the use of mobile data collection technologies, including tablets and form logics. 
• Monitor data for trends and patterns, collaborating with program management and the MEAL Manager to share relevant key findings.

Data Quality Management

• Monitor data quality in databases, identify missing or inconsistent data, and collaborate with program teams to rectify errors and enhance data quality for the mission. 
• Manage the data collection software account, ensuring proper and authorized usage by PUI staff. 
• Configure tablets and maintain up-to-date tablet OS and software. 
• Regularly inspect equipment and systems to ensure high-quality data collection and management. 
• Provide training on IM systems to PUI staff, offering technical support to enhance data quality and management for both MEAL and Program teams. 
• Train staff on the IM Strategy and proper use of IM systems.
  
  Supervision of Information Management Assistant (IMA)
• Provide guidance and supervision to the Information Management Assistant in executing IM tasks. 
• Support the IMA in understanding and implementing IM systems and protocols. 
• Ensure that the IMA is well-trained in mobile data collection technologies and data quality management. 
• Collaborate with the IMA in monitoring data for trends and patterns and sharing key findings.

Internal Coordination

• Collaborate with relevant teams or departments to streamline data collection and reporting processes.

1. correct failures detected in the organization’s activity.
2. To request and receive either personally or by the demand of direct supervisor any information and documents necessary for the fulfilment of his/her professional responsibilities from the heads of the structural departments and    specialists.  
3. To request from the management of the organization any support in fulfilment of his/her professional responsibilities.
   
   

QUALIFICATIONS:
Education Degree: University Degree in Computer Science, Information Management, or related fields. 

Work experience: Minimum of two (2) years in similar roles with NGOs or private IT companies

Language Skills: Excellent command of English and Ukrainian languages (both written and verbal).

 Knowledge & skills: 

• Formulate IM systems and technical requirements. 
• Analytical skills in research, information management, and analysis. 
• Experience in electronic data collection tools like ActivityInfo,Kobo, ODK, CommCare. 
• Proficiency in statistical software 
• Competence in graphic design and geographic information systems. 
• Strong knowledge of MS-SQL server and SharePoint. 
• Proficiency in Excel and Access or other database platforms. 
• Database creation and maintenance. 
• Data security and protection policies.  

Transversal skills: 

• Commitment to humanitarian principles and integrity. 
• Patience and readiness to triangulate information. 
• Reliability and rigor. 
• Strong organizational skills, initiative, and ability to manage priorities. 
• Analytical thinking and problem-solving. 
• Autonomy and dedication. 
• Flexibility, innovation, and adaptability. 
• Strong commitment to colleagues' capacity development. 
• Ability to work effectively under pressure and within a team. 
  
  

CONDITIONS:
Location: Kyiv

Working days: Monday to Friday

• Interested candidates please submit your resume  in English.
• The test for this position will also be in English. 
• Only shortlisted candidates will be contacted. PUI reserves the right to close the vacancy prior last day of application submission.

PUI is an equal-opportunity employer that prioritizes staff safety and security. We are committed to diversity and inclusion within our workforce and encourage qualified female and male candidates of all backgrounds, including candidates with disabilities to apply for the position. 

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Прем'єр Уржанс Інтернасьональ (ПУІ) є неприбутковою, неполітично і нерелігійною гуманітарною неурядовою організацією. ПУІ розпочала гуманітарну діяльність в Україні в лютому 2015 р., маючи на меті відновлення та забезпечення доступу до первинних послуг охорони здоров'я для місцевого населення й внутрішньо переміщених осіб, що постраждали внаслідок озброєного конфлікту та покращення умов життя шляхом забезпечення їхніх базових потреб.

ЗАГАЛЬНЕ ЗАВДАННЯ:
Підзвітний керівнику MEAL, менеджер з управління інформацією відіграватиме ключову роль у розробці системаM Mission and Mission level management and information management, as well as supervision of them (hereinafter referred to as the head).  The main task of the manager is to eliminate gaps in information management by creating data collection and case management systems, as well as storage, protection and management protocols. The supervisor will ensure the consistency and quality of the collected data, contributing to the increase in information management, data use and reporting for both programs and Meal commands in accordance with their specific requirements. FONT-STYLE: Normal "> Tasks and responsibilities:
Information management a context adapted to the needs of the PUI in Ukraine.