Information Management Assistant / IM Assistant in HEKS / EPER Ukraine

HEKS / EPER Ukraine is an international humanitarian organization that works in Ukraine to support and protect human rights, develop civil society and support vulnerable population groups. In connection with the expansion of our activities, we are looking for an information management assistant) / IM Assistant for our office in the city of Dnipro.

Responsibilities:

- Providing management support and information processing

- Maintaining databases and documentation

- Support in conducting events and collecting information

- Working with office equipment and software

- Higher education in the field of information technology, management or similar

- Experience in a similar position is welcome

- Excellent skills in working with office programs and databases

- Responsibility, organization and attention to detail

We offer:

- Social package and competitive salary

- Medical insurance

- Opportunity for professional growth and development

- Interesting projects and cooperation with international partners

If you are ready for new challenges and want to join our team, send your resume to Reviews. We are waiting for you!

Under direct management of the M&E Manager, the Information Management Assistant provides general data management and reporting support to Program departments.

The aim of the position is to ensure high standards of accountability and visibility on project progress and enable proper centralization of data related to the project activities. The position will support all members of the project teams through provision of relevant data and lists, whilst at the same time collecting and storing data and records and providing regular reports to the M&E Manager as required.

Tasks and responsibilities
 

• Ensure all project activities are recorded in the relevant databases,
• Make sure the databases designed by the IM Officer and M&E Manager are not modified and are properly filled in.
• Ensure all data on the databases are an accurate reflection of the activities in the field and of other records which exist (receipts, distribution lists).
• To enforce specific IT support related to IM issues. 
• Development of interactive products based on HEKS/EPER Ukraine data and data provided by partners. This support will include development of interactive product concept, design and functionality.
• Support Program teams by providing beneficiary lists based on agreed vulnerability criteria, targeted needs and donor requirements.
• Ensure data confidentiality and protection according to any restrictions identified by the MEAL Coordinator. 
• Support Program teams in archiving documents (Distribution Records, Receipts, Forms) according to the MEAL Coordinator's directives. 
• Provide weekly updates on project activitiesties to MEAL Officer and IM Officer. 
• Provide specific data on request through dashboards and other visual materials.
• Support Field Officers in timely computerization of all the data collected and cleaning the data.
• Support data processing, data analysis, and data visualization activities in cooperation as requested by M&E Manager.
• Extract new data from field staff’s tablets or phones on daily basis and ensure proper back-up of data.
• Check the quality of all data received from field officers and ensure all relevant information is included and if not, provide feedback to Team Leaders.
• Compile and consolidate information in databases.
• Manage and update relevant tracking tools on a daily / weekly basis (number of kits distributed, number of cash transfers paid, etc.).
• Ensure proper and regular back-up of project data using agreed tools (in coordination with MEAL Coordinator) and proper archiving based on guidance from Coordinator.

Competencies and requirements

• Knowledge of regulatory and methodical materials regarding the organization of automated management systems
• Knowledge of managing data protection, including data encryption, user and group management, views, and security modes.
• Knowledge of Power BI, Tableau or similar visualization tool.
• Knowledge of mobile data collection platforms (e.g., KoboToolbox or other ODK-based including XLS form coding and troubleshooting).
• Knowledge of GIS packages (e.g. QGIS) Solid use of the MS office software (including Word, Excel, Outlook).
• Knowledge of labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygienerules.
• Soft skills: attention to detail, systematicity, project management skills, communication skills, focus on results, flexibility
• English В1/В2

Qualifications

• Baccalaureate / Secondary diploma (including but not limited to: IT Management, Data management, Information management).
• 2-year relevant professional experience in data and information system management is compulsory
• 6-month experience in NGOs/On-site training in IT or monitoring work is desirable.

HEKS/EPER offers : official employment, Employment agreement , competitive and decent salary, social package in accordance with the Labor Code, equipped workplace, medical insurance etc.