Humanitarian Care Manager/Activity Manager Distribution in SOLIDARITES INTERNATIONAL

The deadline for submission of applications: April 29 2025

__________________________________________________________________________________________________________

Solidarites International (Si) is Determinated to Prevent and Fight All Type of Abuse - All Act of Exploitation, Abuse and Mel. of Beneficiary Communities or Collaborators, Fraud, Corruption, Violation of Persons and/or Property, Funding of Activities HarmFul to Human Rights - That Cult. Si Implements a Zero-Tolerance Policy Regarding Acts of SEAH.

Solidarites International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

Activity Manager Distribution is in charge of carrying out and accomplishing the objectives as defined in the operation proposals.

He/she is responsible for the supervision of the operational teams assigned Distribution activities.

He/she must ensure that Distribution activities are well executed and deliver quality results, where appropriate, proposes adjustments or developments to ensure relevance.

DESCRIPTION OF THE POSITION: 

Diagnostics and project conception

• Participate in the preparation and implementation of diagnostics
• Participate in the design and the financial dimension of the human and logistical programs to implement 
• Prepare the appendixes and technical chapters (of logical framework) of operation proposals 
• Implement the activities in compliance with the annual operational strategy, SOLIDARITES International’s technical requirements and the donors criteria
• Participate in the development of the distribution team’s capacity in regard to techniques or new methodologies

Implementation and operational follow-up

• Plan the Distribution activities with the support department (Administration, logistics) according to the set objectives
• Assess the relevance of activities, the effectiveness of interventions, and their appropriateness in light of changing circumstances and the needs of populations 
• Propose adjustments to programs if necessary 
• Make sure the objectives for the activities under his/her responsibility are achieved
• Suggest and implement monitoring indicators for the DISTRIBUTION activities and context
• Use the SI management and monitoring tools for the activities, results and context
• Plan and supervise the implementation of the DISTRIBUTION activities under his/her responsibility
• Anticipate difficulties in the carrying out of the DISTRIBUTION activities and facilitate problem solving
• Suggest new distribution activity directions in accordance with context and indicators
• In cooperation with the administrative department, help draw up budgets for his/her activities, budget follow up and proposal budgets for the program parts
• Prepare Internal Order Forms (IOF) and follow orders using the logistics service
• Report the state of decentralized inventory to the logistics department (“field” inventory)

Capitalization 

• Write the capitalization documents in accordance with SI tools
• Prepare handover reports before the end of his/her employment contract and forward them to concerned parties in the mission and at headquarters
• Ensure diffusion of SI technical documentation

HRM 

• Recruit the national technical staff for his/her activities
• With the administrative department, define the prerequisites for the DISTRIBUTION vacant positions and, if necessary, adapt the referent job profile
• Welcome and brief new employees or volunteers working under his responsibility
• Implement training activities in accordance with DISTRIBUTION operational requirements and the identified training needs
• Serve as intermediary between team leaders
• Manage and support the team under his/her responsibility
• Conduct workshops and regular or ad hoc meetings
• Evaluate the performance of the members of his/her team
• Identify team members’ potential for advancement and communicate this information to the program manager/desk HR Referent
• Make sure his/her team follow the safety rules 

Reporting/communication/representation 

• Share with the appropriate authority any information on the security context and any event which may have consequences on SI activities and team safety
• Write regular reports concerning the progress of the activities under his/her responsibility
• Write reports and annexes concerning his/her activities for donor reports and/or amendment 
• Ensure compliance with reporting deadlines and guidelines
• Communicate with team leaders concerning the progress and results of their activities
• Maintain a local operational communication network and positive relations with the local/governmental authorities, donor representatives, UN and other international agencies in cooperation with the program manager and Program Coordinator
• Represent Solidarites International in meetings or forums concerning the DISTRIBUTION activities within his employment location
• Represent SI on request and/or delegation
• Respond to the requirements of Headquarters concerning specific needs
• Write the administrative documents to be signed (MOU, handover) jointly with governmental authorities, communities or partners

PROFILE FORSAKEN:

Studies: High education, Bachelor degree minimum

Experience in the humanitarian sector at least 2 years

Language: Ukrainian, English intermediate or higher level

IT: Proficient in using the Microsoft Office suite

Qualification: Experience in humanitarian aid distribution, beneficiary registration and field operations management. Knowledge of humanitarian principles, logistics and administrative procedures. Ability to supervise and train partners, coordinate distribution and ensure compliance with organizational standards and policies

Soft skills: Responsibility, adaptability to work in team and lead a team, communication skills, attention to detail, punctuality, tactfulness

WORKING CONDITIONS:

Place of work: the office is located in the city of Dnipro, possible business trips to Dnipropetrovsk, Zaporizhzhia, Donetsk regions

Contract: fixed-term contract  (according to Ukrainian legislation) 

Type ofemployment: full-time

Salary:  1980 EURO gross (paid in UAH according to the monthly rate of the bank of the European Commission). 

Additionally:  paid vacation 31 calendar days, paid family leave, life insurance.

Thank to send your application with cover letter in English 

Deadline for submitting applications : 29/04/2025