HR officer, personnel training specialist in Team4ua

Introduction:

In 2024, Ukraine announced a mandatory evacuation due to increased shelling and air attacks by Russian forces on the frontline regions. Daily shelling of Kharkiv Oblast, Sumy Oblast, and Donetsk Oblast has led to significant internal migration, and more than 15,000 civilians in Pokrovsk are under immediate threat. According to the UN, more than 300,000 people in these regions need support, but financial resources for evacuation are limited.

Project "Emergency assistance and evacuation support" from Team4UA offers a comprehensive solution that provides safe transportation and temporary housing for civilians from risk areas. The TERA Consortium, created by Team4UA together with Ukrainian NGOs, includes East SOS as a leading associate partner, as well as the Charitable Organization Aid Coordination Center and Angels of Salvation as members of the Consortium, coordinating evacuation efforts with a focus on vulnerable population groups.

Team4UA Description:

Team4UA is a Ukrainian charitable organization established in March 2022 with experience in the field of emergency relief, recovery and innovative reconstruction projects. We cooperate with UN agencies (WFP, UNICEF) and international organizations and foundations (Mercy Corps, TED). Since its founding, Team4UA has provided humanitarian assistance to 2.3 million people, including implementing projects such as the construction of a school in Lviv using 3D concrete printing technology.

Team4UA was created by a team of former technology entrepreneurs who combined their skills and experience to solve the most important long-term needs of Ukraine. The organization has extensive experience working in frontline regions and areas most affected by hostilities, including near the border with Russia. Since the beginning of the full-scale invasion, our activities have covered the most difficult-to-reach regions, as well as those with the highest concentrations of internally displaced persons or people returning home.

Team4UA teams are based in Lviv, where they provide administrative and financial support, in Kyiv, where our headquarters is located, and in Dnipro, where operational activities, monitoring and evaluation of projects are carried out.

< b style="font-weight: 700">General summary of the position:

Under the leadership HR manager A specialist in personnel training is responsible for quality management of the full cycle of work of Team4UA employees. A training specialist assists the HR manager in personnel management, performance evaluation, compensation, as well as in reviewing personnel policies and relational issues.employee relations. Duties include processing employment documents, updating the HR database, preparing reports, letters, training materials and responding to HR inquiries. During the recruiting process, the Personnel Training Specialist ensures compliance with all policies, rules and regulations of Team4UA. Particular attention is paid to confidentiality, accuracy and compliance with the requirements for processing HR documents.

Tasks and duties:

1. General: li>
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   • Conduct the entire recruitment process, starting with the preparation of job descriptions, involving department heads, requests for the creation of positions, announcements, interviews and accompanying documentation, selection process, manage data collection, etc.
   • Ensure review and audit of personnel files and job documents and also monitors the relevance archive and properly record all HR files and vacancy documents both in paper and electronic format.
   • Maintain HR, HCM and leave tracker databases, monthly update and maintain properly.
   • li>Assist the HR manager in conducting performance evaluations of team members.
   • Control the vacation schedule of employees to ensure adequate rest, including determining the exact holidays days in advance (as far as possible) and inform all team members about it.
   • Conducting the process of outboarding dismissed employees (team members) in accordance with Team4UA personnel policy and procedures, maintaining files of dismissed team members.
   • li>Responsible for familiarizing all new employees with Team4UA systems, policies and procedures, as well as organizing induction trainings for new employees.
   • Execute the full life cycle of activities for attracting/recruiting people for various departments and job levels in accordance with the established recruitment process and HR policy.
   • Preparation and training for new employees employees on the mandate and values ​​of Team4UA, humanitarian standards and principles, protection updates, internal policies and procedures Team4UA.
   • Ensure that all HR-related documents are properly prepared for review and approval by the HR Manager and/or senior management.
   • Ensure that all team members adhere to all Team4UA policies and procedures as described above.
   • Assist HR Manager, CFO and finance department in monthly payroll (check and upload support staff time sheets, overtime and vacation timesheets to the database).
   • Make sure all team members and new team members have up-to-date Team4UA badges and up-to-date contact data for emergency cases.
   • Other tasks assigned by the HR manager are related to with personnel management.

   2. Strategy and planDuties:

   • Support the personnel manager in the implementation, compliance and general understanding of personnel policy.
   • Support the HR manager in implementing controls to ensure transparency and impartiality of HR processes and systems.
   • Ensure availability proactive and stable personnel recruitment planning system.

   3. Department management:

   • Develop team potential by deepening understanding of roles and supporting career growth. 
   • Provide team members with information, tools and resources to improve productivity and achieve goals. 
   • Maintain accountability and provide constructive feedback through regular one-on-one interviews and evaluations. 
   • To create a work environment where excellence and mutual respect are valued. 
   • Hire, onboard and support employees as needed. 
   • Motivate the team to invest in the shared culture, mission and vision of Team4UA.

   Knowledge and experience:

   < li>Higher education in the field of personnel management or equivalent relevant education.
   • Minimum 2-3 years of experience in the field of personnel management, related fields and talent acquisition, preferably in a local and/or international NGO.
   • Interviewing skills
   • Demonstrated skills and competencies in a recruitment planning system
   • Proven ability to transform HR data into informative reports for senior management.
   • An excellent level of Ukrainian and English language skills (B2/C1) is required.
   • Experience of working with ethnically diverse team in a sensitive environment.
   • Attention to details, following procedures, meeting deadlines, working and solving problems independently and collaboration.
   • Ability to multi-task and prioritize effectively
   • Computer proficiency (MS Office)
   • Strong communication skills required

   Working conditions: We offer work in a young, ambitious team that is actively developing and has a clear vision of its mission. The position will be based in Kyiv with a comfortable office in the very center of the city. And there is also the possibility of remote work (according to the previous consent).

   We offer official employment in accordance with the legislation of Ukraine, which includes all necessary social guarantees and benefits, social package including health insurance and mobile communication.

   Working schedule:Mon-Fri 9:00 AM to 6:00 PM/10:00 AM to 7:00 PM We value work-life balance and provide a stable work schedule.

   Our organization provides opportunities for career and professional growth.You will be able to develop your skills and reach new professional heights.

   Business trips: possible short trips (up to 5% of the time) to other offices - in Dnipro, Lviv.

   Contract: until August 29, 2025 (in connection with the end of the project) with the possibility of extension if there are new ones.
   
   
   

   Diversity, Equality and Inclusion
   Achieving our mission begins with team building and the principles of our collaboration. We strive to enrich the organization by bringing together people from different backgrounds, beliefs, experiences and ways of thinking. This approach allows us to better use the collective power of our teams to solve of the most difficult challenges that Ukraine faces recognize that diversity and inclusion is an ongoing process, so we are committed to learning, listening and changing to become more diverse, fair and inclusive than ever before.

   
   

   Equal employment opportunities
   Team4UA is an employer that provides equal opportunities for everyone and does not allow discrimination in any We actively seek candidates with diverse experiences, perspectives and skills to become stronger as an organization and have a lasting global impact discrimination based on race, color, gender identity, gender expression, religious beliefs, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status, or any other protected characteristic by law.

   
   

   Protection and ethics
   Team4UA strives to ensure that everyone, everyone we interact with in our work, whether team members, community members, program participants or others, is treated with respect and dignity. We adhere to the core principles of preventing sexual exploitation and abuse and do not tolerate any form of child abuse, sexual exploitation, harassment or abuse among our team members.

   To create safefair and inclusive work environment, all employees are obliged to observe professional behavior, respect the laws of Ukraine and adhere to the Code of Conduct, policies and values ​​of Team4UA. All new employees must complete a mandatory training course on the basics of protection through the AGORA platform. We expect each employee to contribute to accountability to program participants, community partners, other stakeholders, as well as to international humanitarian aid and development standards.