HR - manager in Karitas Ukrayini, Mizhnarodniy Blagodiyniy Fond

The International Charitable Foundation "Caritas of Ukraine" is looking for a HR manager to join its team, who will be the key contact person on HR issues for an established separate project team and will be responsible for coordinating personnel processes in cooperation with functional HR specialists.

Main duties:

• performing the role of HR coordinator for the project team and ensuring coordinated work of HR processes under the supervision of specialized HR specialists;
• coordinating and closing the recruiting processes for the project team recruiters and personnel specialists of the HR team, the project manager and partners; tracking requests and deadlines;
• coordinating the processes of concluding, amending and extending employment contracts in cooperation with HR specialists;
• monitoring vacation schedules of project employees, ensuring timely submission of applications, passing approvals and compliance with project needs;
• coordinating the administration of personnel vacations, ensuring proper communication, document flow and timely informing of interested parties parties;
• fulfilling the function of a coordination point for staff care issues for the project team: facilitating employees’ access to psychological support, group supervision and team-building activities in cooperation with relevant specialists;
• ensuring proper maintenance and preservation of HR documentation of the project team;
• ensuring timely communication, monitoring the implementation of HR requests, agreements and deadlines between all involved parties;
• promoting compliance with internal HR policies and procedures within the project team;
• preparation of regular coordination HR updates for the HR head and project manager.

 Requirements:

• Complete higher education in the field of personnel management, psychology, management, law, social sciences or humanities.
• At least 3 years of experience in recruiting, HR coordination or HR support of project teams.
• Experience working in project teams, international or non-governmental organizations and in an environment with a matrix management structure is desirable.
• Availability of written recommendations from the previous employer.

Necessary knowledge and  professional skills:

• Proficiency in Ukrainian - fluent, English - at least B2.
• List of programs and operating systems (level of proficiency):
• MS Office (Word, Excel, Outlook) / Google Workspace – confident user.
• online communication tools (Teams, Zoom) – confident user.
• operating systems Windows / macOS – confident user.

Personal qualities and skills:

• Developed communication skills.
• Ability to coordinate processes without direct management authority.
• Attention to details and systematic work.
• Responsibility and respect for confidentiality.
• Skills for planning and prioritizing tasks.
• Ability to work in a multitasking and dynamic environment environment.
• Willingness to provide timely help and support to teams.
• Empathy and ethics in working with personnel.
• Reliability and professional maturity.
• Resistance to stress.
• Proactivity and willingness to take responsibility for coordinating processes.
• Teamwork and the ability to build partnerships.
• Loyalty to the values of the organization and project.

We offer:

• Official employment.
• Competitive salary level.
• Resources required to complete assigned tasks.
• Opportunity for professional growth.
• Opportunity to be part of a team of a large network of charitable organizations.

We offer more than just a job: with us you have the opportunity to develop and contribute to qualitative changes in society!

Caritas of Ukraine strives to create and maintain an environment that promotes the basic value of human dignity and prevents harassment, abuse and exploitation of its employees, partners and beneficiaries.

A candidate for this position should familiarize themselves with the policies and procedures Security System and Employee Code of Conduct.

Policies and procedures can be found on our website: https://caritas.ua/sfg/

We draw your attention to the fact that this vacancy involves a number of checks, including verification of references from previous employers and verification of criminal records. By responding to the vacancy, you confirm that you consent to the collection and processing of personal data.

If you have successful relevant experience and meet the requirements of the vacancy, please send your resume and cover letter to the email address: [email protected]

The term of consideration of the sent resume is from 1 to several weeks before the closing of the vacancy. Please note thatfor consideration of your resume, it is important that your experience, skills and motivation to join our team (specified in the motivation letter) correspond to the job description.