HR and Admin Technical Assistant Ukraine Shostka in Norwegian Refugee Council

Job DescriptionAll NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.Role and responsibilitiesThe HR Admin Technical Assistant will be responsible for the day-to-day implementation of HR and Admin work at the Area level.Generic responsibilities:Adhere to NRC policies, tools, handbooks and guidelines.Assist a range of support with the implementation of the support function portfolio according to plan of action.Independently implement procedures and activities within own function or core competency as delegated.Responsible for organizing and delivery of tasks in line with priorities and standards.Use initiative in day-to-day problem solving in line with agreed procedures, priorities and standards for the area of work.Collaborate with relevant departments & focal points.Promote and share ideas for improvement in your area of expertise.Specific responsibilitiesPerform all administrative tasks to ensure the smooth operation of Shostka Field Office: ordering cleaning supplies, office supplies and consumables; management of lease and security agreements for Shostka office by preparing the agreements, submitting PR/PO necessary for payments, being the focal point for the office Landlor, preparing lease amendments (extension, termination, other changes of the agreement).Oversee the cleaner tasksAssist in drafting letters, cover letter for official correspondence. Reply to general information requests with accurate information. Sending, receiving, distributing and filing incoming and outgoing correspondence.Organize events and meetings in Shostka hromada (finding venue, organizing catering, processing the payment).Booking accommodation in Shostka for NRC staff and visitors if neededProvide research and administrative support when necessary.Timely reconciliation of cash advance if taken.Collecting signatures, scanning the timesheets relate to ShostkaProviding/Printing documents required onboarding process for every newly recruited staff (employment agreement, mandatory policies, collecting signatures, archiving, sending hard copies CO).Archiving applications related to contract termination, submitting for signature termination order and sending the hard copy to CO.Preparing business trip orders, collecting the signatures, archiving.Updating leave tracker for Shostka staff, collecting signatures on leave orders.Perform other relevant tasks as requested by the Line Manager / ASM / AM. Competencies Professional competenciesBachelor’s degree in relevant field. University degree will be an asset.Minimum 1 year of similar work experience.Experience working in a humanitarian organization will be an asset.Experience working in a complex and volatile context.Basic in English, fluent in Ukrainian, written and spoken. Behavioural competenciesStrong organizational and planning skillsStrong networking and negotiations skills.Resilience and ability to work in insecure environment with challenging workload.Ability to work independently and proactively.Show more Show less Position level Not applicable Type of employment Full time Job duties Personnel management Industries Non-commercial organizations