Health Project Manager in Handicap international

HEALTH PROJECT MANAGER

COUNTRY: Ukraine

REPORTS TO: Area Manager

LOCATION: Kharkiv with occasional travels to other bases

GENERAL MISSION

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

Handicap International “HI” (operating as Humanity & Inclusion)  is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Since 2022 HI is conducting a multi-sectoral life-saving assistance to displaced and non-displaced populations in Ukraine and is currently working in sectors such as protection, health, AVR, cash and strengthening and supporting inclusion, access to the services and the protection of the rights of the most vulnerable conflict-affected people.

Health Project Manager – General Mission

Reporting to the Area Manager, the Health Project Manager (Health PM) contributes to the implementation of HI’s health strategy in the area of operations. He or she is responsible for the implementation of his/her project which aims to address specifics needs (mental health and psycho-social support, functional and physical rehabilitation) of vulnerable persons. The project is primarily responding to the needs of internally displaced persons but also aims at supporting host communities and local services by addressing identified needs, and by promoting inclusive humanitarian assistance. The key aim of this project is to foster the connection between hospitals and communities, ensuring a proper follow-up to patients whose access to healthcare is greatly reduced once they are discharged from hospitals.

The Health PM will manage a team including a Project Supervisor, MHPSS and Physical Rehabilitation Technical Officers, Physiotherapists, Psychologists and Psycho-Social Support workers. The Health Project Manager ensures the optimal management of resources allocated to his/her project, and coordinates with HI Logistics, Finance and Human Resources services for a timely and efficient assistance delivery. The Health PM must create a robust collaboration with the MEAL department in order to guarantee proper data collection and accountability for the implemented activities. He/she regularly reports to the Area Manager, in coordination with the other relevant Managers and Technical Specialists involved in HI’s strategy implementation (i.e. Rehabilitation, MHPSS, other fields of expertise according to HI’s mandate and evolution of needs).

MISSIONS/RESPONSIBILITIES

1. Team management

1.1. Line-manages the project’s team members (including a Project Supervisor, Rehabilitation and MHPSS staff):

• Sets individual objectives, evaluates individual performance, contributes towards the professional & career development of his/her team members, monitors competences.
• Organizes and leads regular team meetings. Organizes and facilitates clinical supervision and case discussion meetings.
• Manages conflicts within the team with the support of the Area manager and the HR department when appropriate, promoting a safe and healthy working environment for the team.

1.2. Manages the recruitment and selection of new team members/open positions.

1.3. Ensures strict application and respect of the mission’s internal policies by the project team;

2. Implementation and Monitoring:

2.1. Ensures project implementation and quality, in collaboration with the relevant services and in line with general standards and procedures:

• Ensures the planning of activities on a weekly and monthly basis and establishes action plans;
• Ensures that activities are implemented in line with the project proposal, relevant indicators, and allocated budget;
• Ensures a strong connection between the physical rehabilitation (Rehab) and Mental Health and Psycho-Social Support (MHPSS) components, in line with the comprehensive approach of the project;
• Manages expenditures and ensures a follow up of budget lines for the project’s activities;
• Supported by MEAL department and Technical Specialists, ensures that activities are implemented according to internal quality and technical standards and with accountability to beneficiaries and relevant stakeholders. If necessary, proposes adjustment or improvements to help meet objectives and strategy;
• Prepares and monitors partnership agreements with implementing partners and other potential stakeholders;
• Ensures the effective implementation and follow up of institutional policies (PSEA, mandatory cross-cutting approaches, etc.) on his/her project;
• Coordinates and collaborates with relevant internal services, especially logistics, RH, finance and technical resources;
• Adopts an evidence-based, data-driven approach and is able to justify implementation decisions;
• Works closely with other Project Managers to promote synergies whenever possible.

2.2. Ensures effective project data management:

• Being responsible of the project’s data, ensures that the appropriate data
• collection and management tools are in place within the project, in line with HI standards and in collaboration with MEAL department;
• Ensures that data related to the project is collected and regularly compiled in the project database, and that access to sensitive information is regulated and confidentiality maintained;
• Carries out regular verifications and makes any necessary corrections in the activity database;
• Guarantees the proper archiving and accessibility of information and documents.

2.3. Ensures project reporting:

• Monitors the achievement of results and indicators, as per the logical framework
• Is in charge of producing the appropriate reporting tools: monthly, interim, final reports, cluster report, PM Box, any other reporting that is necessary;
• Provides regular feedback on projects and progress, and quickly communicate any problems, difficulties or delays in implementation, in a solution-oriented manner;
• In collaboration with the Grants department and when requested, writes qualitative reports for the funding agencies when relevant and monitors donor deadlines (grants, reporting, audits) concerning the project;

2.4. Prepares and steers project evaluation and capitalization:

• Under the guidance of Area Manager, conducts a regular review of the status of the project;
• Produces project capitalization and lesson-learned material with mitigation measures and ways to improve.

3. Technical expertise: Mental health, psycho-social and physical rehabilitation support to beneficiaries and staff

• Conducts needs assessments in hospitals and at community level to identify needs and establish priorities and modalities of service provision (comprehensive MHPSS and Physical Rehabilitation approach);
• Supports the Technical Specialists to set up all the necessary technical tools and guidelines in compliance with HI technical framework by providing relevant inputs, and ensures their implementation;
• Contributes to the development of research and innovation projects in his/her sectoral scope when relevant.

4. Influence & Communication:

• Contributes to HI’s external representation by participating to relevant coordination and networking events;
• Communicates on the project to partners, authorities and stakeholders; engages with relevant stakeholders such as clusters, MoH, local authorities, other NGOs, etc…
• Follows the internal communication guidelines and contributes to the communication Country strategy.

5. Strategy & business development:

• When asked, contributes with relevant inputs to program or country operational strategy;
• Contributes to drafting new project proposals for the continuity or expansion of the project;
• Identifies strategic priorities for health interventions in coordination with Area Manager, Technical specialists, and PMs from other HI sectors;
• Identifies and follows strategic partnership with local organizations of different nature and if necessary support those organizations in developing their activities;
• Participates in the local sectoral meetings (remote/in-person) and organizes meetings with other Health actors to identify gaps and priorities. This could also extend to other sectors as necessary.

PROFILE SOUGHT 

Qualification(s):

• First level degree (Undergraduate degree or equivalent) in international development, humanitarian assistance, human rights, Project Management, or similar.

Preferable:

• Relevant education in the sectors of intervention (psychology, physical rehabilitation)
• Project management qualifications

Experience:

• Minimum three years in project management or similar position in the humanitarian sector or in public/private services to vulnerable persons.
• Preferable - previous experience in HI or in another international NGO

Skills:

• Project cycle management
• English and Ukrainian – intermediate/upper intermediate
• Leadership
• Knowledge of the Global Health approach
• Mentorship experience
• Proficient in the use of common IT tools (Office package)
• Training capacities
• Planning skills
• Basic data analysis on Excel
• Knowledge of the humanitarian principles and framework

 Preferable: 

• Knowledge of the Global Health approach
• Mentorship experience

Personal qualities:

• Excellent management and communication skills and diplomacy;
• Autonomous and initiative-taking; Flexibility;
• Problem solving skills;
• Practical, dynamic and solution oriented;
• Ability to work as part of a team/network and able to support a positive working environment;
• High level of motivation and proactivity; Integrity
• Multicultural sensitivity

Preferable: 

• Excellent capacity to withstand pressure and manage stress;
• Emotional maturity.

WORKING CONDITIONS:

Contract: Employment contract (according to Ukrainian legislation) Fixed-Term

Type of employment: Full-time

Benefits Package:

• 30 calendar days for annual leaves 
• 12 days of internal wellbeing paid leaves annually (pro-rata)
• Medical Insurance for HI staff and one dependent (tax paid by HI)
• Individual counselling sessions for HI staff
• Relocation package might be granted for the managerial positions and key positions if needed 
• Relevant supportive measures for person with disabilities (if needed)

By submitting the CV application, the applicant gives his/her consent to the processing of his/her personal data (in accordance with the legislation of Ukraine).

EQUAL OPPORTUNITY

HI is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics. 

All interested candidates irrespective of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics are encouraged to apply for the vacancy.

If you have a disability and require any special arrangements to assist you during the interview, please inform us with the necessary details.

Handicap International has clear institutional policies on "Child Protection", "Anti-fraud, Bribery and Corruption", "Disability, Gender and Age" and "Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct. 

Please note: Only CVs written in the English language will be reviewed. 

Deadline for applications: 03 December 2024

Please note that if a suitable candidate is found before the deadline for submitting CVs, the application process may close earlier.

 Only short-listed candidates will be contacted.

___________________________________________________________________________________________

Керівник проектів та програм у сфері фізичного та психологічного здоров’я

КРАЇНА: Україна

ПІДЗВІТНІСТЬ: Регіональний Керівник

МІСЦЕ РОЗТАШУВАННЯ: Харків, з можливими поїздками на інші бази

ЗАГАЛЬНІ ОБОВ’ЯЗКИ

Обурені несправедливістю, з якою стикаються люди з інвалідністю та представники вразливих груп населення, ми прагнемо створити світ, сповнений ідеями солідарності та інклюзії, збагачений особистими відмінностями, в якому кожен може жити з почуттям гідності.

Загальна Місія 

Організація Handicap International (HI), що також працює під назвою Humanity & Inclusion (Гуманність та Інклюзія)- незалежна та неупереджена міжнародна гуманітарна організація, що працює з людьми, які потрапили в ситуацію бідності та відторгнення, конфлікту чи катастрофи. Працюючи з людьми, що мають інвалідність та представниками інших вразливих груп населення, ми зосереджуємо наші дії та ідеї на забезпеченні їхніх базових потреб, покращенні життєвих умов та забезпеченні поваги до їхньої гідності та фундаментальних прав.

З 2022 року організація HI надає багатосекторальну життєво необхідну підтримку ВПО та іншим категоріям населення в Україні, працюючи на даний мoment in such sectors as: social protection, health care, reduction of armed violence, provision of cash assistance, increasing resilience, inclusion, ensuring access to services and protection of the rights of the most vulnerable sections of the population affected by the conflict.

Head of the "Health" Project - General responsibilities

Responsible to the Regional Manager, the Head of the "Health" Project implements the strategy of the NI organization in the field of health care in the area of ​​operational activity . He/she is responsible for the implementation of his/her project aimed at meeting the specific needs (mental health and psychosocial support, functional and physical rehabilitation) of vulnerable populations. The project is primarily aimed at meeting the needs of internally displaced persons, but also at supporting host communities and local services to provide services to the population by meeting identified needs and promoting the idea of ​​providing inclusive humanitarian aid. The main goal of this project is to maintain connections between hospitals and communities and ensure proper follow-up of patients who have much more limited access to medical services after discharge from the hospital.

The head of the "Health" Project manages the team , including Senior Project Specialist, Physical Rehabilitation Technicians, Physical Therapists, Psychologists and Psychosocial Workers Support The Health Project Manager ensures optimal use of the resources allocated to his/her project and coordinates the efforts of the Logistics, Finance and HR departments of the HI organization for timely and efficient delivery of assistance. The Health Project Manager should work closely with the Monitoring, Evaluation, Accounting and Learning (MEAL) department to ensure proper data collection and reporting on the activities being carried out. He/she regularly reports to the Regional Manager in coordination with other Managers and Technical Specialists involved in the implementation of the NI strategy (from Rehabilitation departments, PZPSP and departments working in other sectors, in accordance with the NI mandate and the evolution of needs).

1. Management team:

1.1. Manages the work of members of the project team (including the Senior Specialist and employees who provide assistance in rehabilitation and PPSPSP):

• Defines individual goals, evaluates the quality of work of each employee, takes care of professional and career development of his team members, monitors the competence of work performance;
• Organizes and regularly conducts meetings with the team, organizes and facilitates clinical supervision meetings and discussions cases;
• Resolves conflict situations within the team with the support of the Regional Manager and the Human Resources Department, if necessary, contributing to the creation of a safe and healthy working environment in the team.

1.2. Manages the hiring process and selection of new employees for open positions.

1.3.Ensures clear compliance and respect for the internal NI policy by project team members.

2. Ensures the implementation of the project together with the relevant services according to general standards and procedures:

• plans weekly and monthly and develops an action plan;
• implements the project in accordance with proposals and the allocated budget;
• ensures a close connection between the components of Physical Rehabilitation and Mental Health and Psychosocial Support (PSPSP) in accordance with the integrated approach applied in the project;
• controls costs and ensures compliance with budget lines of activities carried out within the framework of the project;
• with the support of the Monitoring, Evaluation, Accounting and Training (MEAL) department and Technical Specialists, controls implementation of activities in accordance with internal technical and quality standards, ensuring accountability to beneficiaries and relevant stakeholders. If necessary, suggests ways to improve and improve activities to achieve goals and match the strategy;
• prepares and oversees the implementation of partnership agreements with existing and potential partners;
• ensures effective implementation and compliance with institutional policy (Sexual Exploitation and Abuse Prevention policy, interdisciplinary approach, which is mandatory, etc.) in the process of implementing its of the project;
• coordinates actions and cooperates with relevant internal services, especially the departments of Logistics, HR, Finance and technical resources;
• uses an evidence-based approach based on data collection and is able to justify decisions regarding this or that implementation;
• collaborates closely with other Project Managers, using synergies where possible.

2.2. Ensures effective management of project data:

• being the responsible person for the project database, ensures the correctness of data collection and use of tools during project implementation according to NI standards and in cooperation with the Monitoring, Evaluation department , Accounting and Training (MEAL);
• ensures the collection of data related to the project and their regular entry into the database and regulates access to sensitive information, ensuring that confidentiality;
• regularly conducts checks and makes necessary changes to the database regarding the activities carried out;
• guarantees proper archiving and access to information and documents.

2.3. Provides reporting on project activities:

• monitors the achievement of results and coverage of indicators within the framework of logic;
• is responsible for the use of appropriate reporting tools: monthly, current , final, cluster reports, standard reports of the Project Manager (PM Box) and any other necessary reports;
• regularly provides feedback on projects and progress, promptly informs about any problems, difficulties or delays in the implementation of projects, providing their options for solving the problems;
• in cooperation with the department dealing with Grants, on request, prepares quality reports for funding agencies, if necessary, and carries out control over compliance with the termstandards established by donors (grants, reporting, audit) in relation to projects.

2.4. Prepares and manages the project evaluation and its capitalization:

• under the guidance of the Regional Manager, carries out regular reviews of the project status;
• creates materials on project capitalization and training on previous experience , including taking into account errors, suggesting preventive measures and ways of improvement.

3. Area of ​​technical competence: mental health, provision of psychosocial and rehabilitation support to beneficiaries and organization staff:

• Conducts assessments in hospitals and at community level to identify needs: conducts rapid assessments on community level to identify needs, determine priorities and the procedure for providing services (a comprehensive approach to providing services with rehabilitation).
•  Provides support to Technical Specialists in determining the necessary technical tools and guidelines that meet NI technical standards, providing relevant data and ensuring their proper implementation.
• Contributes to the development of research and innovation projects in his/her field of industry when appropriate.

4. Impact and Communication:

•  Contributes to the expansion of HI's external impact by participating in relevant coordination and networking activities.
• Exchanges information on of the project with partners, representatives of authorities and other interested parties, if necessary. Interacts with relevant stakeholders, such as clusters, Ministry of Health, representatives of local authorities, other NGOs, etc.
• Follows internal guidelines on proper communication and contributes to the formation of the organization's communication strategy in the country.
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  5. Strategy and business development:

  • When requested, makes appropriate contributions to the development of the organization's program or operational strategy in the country.
  • Contributes development of new project proposals for the continuation or expansion of the project.
  • Identifies strategic priorities of interventions in the field of health care in coordination with the Regional Manager, technical specialists and heads of other NI departments.
  • Identifies and supports strategic partnership with various local organizations and, if necessary, supports these organizations in the development of their activities.
  • Participates in local sectoral meetings (remotely/in person) and organizes meetings with other actors in the field of health care with the aim of identifying gaps and priorities. If necessary, this can also be extended to other sectors.

   QUESTIONNAIRE DATA DESIRED

  Qualification(s):

  • First level degree    (Bachelor or equivalent) in international development, humanitarian aid, human rights, project management or similar.

  Desirable:

  • Relevant education in the field of humanitarian intervention (psychology, physical rehabilitation)
  • Relevant qualification in project management< br/>
    

  Experience work:

  • Minimum 3 years of experience in project management or in a similar position in the humanitarian sector or in public/private services for the provision of assistance to vulnerable groups of the population.
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    • Preferably - previous work experience in NI or other international NGOs

    Skills:

    < li>Project management by cycle
    • English and Ukrainian - intermediate level or above average
    • Leadership
    • Advanced user of typical IT tools (Package Office)
    • Ability to conduct trainings
    • Planning skills
    • Basic data analysis skills in Excel
    • Knowledge of humanitarian principles and context

    Desirable:

    • Knowledge of the international approach to health protection issues
    • Mentoring experience

    Personal qualities:

    • Excellent management, communication and diplomatic skills
    • Ability to work independently and take initiative on self
    • Flexibility
    • Ability to solve problems
    • Practical, dynamic and result-oriented
    • Ability to work as part of a team/network and maintain a positive working atmosphere
    • High level of motivation and proactive position
    • Dignity
    • Sensitivity to multicultural workers environment

    Desirable:

    • Resistant ability to work under pressure and manage stress
    • Emotional maturity.

    TERMS OF WORK

    Contract:Employment contract (according to the legislation of Ukraine) Term

    Employment type: Full time

    Advantages:

    • 30 calendar days of annual leave
    • 12 days of annual paid wellness leave (pro-rated time worked)
    • Health insurance for HI employees and one family member (the supplement pays HI)
    • Individual psychological counseling for HI employees
    • Relocation package can be provided for management positions and key positions, if necessary
    • Appropriate support measures for a person with disabilities (if necessary)

    OPTIONS

    HI is an equal opportunity employer. We value diversity and strive to create an inclusive environment based on mutual respect for all employees. We do not discriminate based on age, sex, disability, religion, ethnic origin, color, race, marital status or other protected characteristics.

    To all interested candidates, regardless of age, gender, disabilityidentity, religion, ethnic origin, color, race, marital status, or other characteristics, we encourage you to apply for the position.

    If you have a disability and need any special assistance during interviews, please let us know the necessary details.

    Handicap International has transparent institutional policies on "Protecting Children", "Anti-Fraud, Bribery and corruption", "Disability, Gender and age", as well as "Protection of beneficiaries from sexual exploitation, abuse and harassment". They are mandatory for all employees who are required to respect, uphold and promote these policies and sign the HI Code of Conduct.

    By submitting a resume, the applicant consents to the processing of his personal data (in accordance with the law of Ukraine).

    IMPORTANT: Only resumes written in English.

    Application deadline: 03 December 2024

    Either please note that applications may close earlier if a suitable candidate is found by the CV deadline.

    We will only contact those candidates who have passed the first stage of selection and have been shortlisted.< /p>