Head of Program in Koordinaciyniy gumanitarniy centr, BO

Goal: ?Filling the vacant position of Head of Program to form the programmatic position of the organization in the humanitarian system, ensure the integrity of Project Cycle Management, compliance with the quality, relevance and effectiveness of the organization's humanitarian programs, compliance of the program with the real needs of the population, humanitarian priorities, mandate of the organization and expectations of partners — in a dynamic, crisis and front-line context.

Requirements:

• ???Higher education (social sciences, management, administration);
• Free command of the Ukrainian language;
• English language - professional level (not lower than B2);
• Proficiency in modern digital management tools (CRM, BI systems, Excel, Word, Google Drive);
• 8+ years of experience in humanitarian program management;
• Experience of working in INGOs, UN agencies, large national NGOs or consortia;
  Experience in crisis, conflict or frontline contexts;
• Experience in the positions of Head of Program, Program Manager, Senior Sector Manager;
• In-depth knowledge of Project Cycle Management;
• Practical experience in developing humanitarian programs and donor proposals;
• Understanding humanitarian standards (Sphere, CHS, AAP);
• Experience in working with major donors (CBPF, ECHO, USAID BHA, UN);
• Ability to work with budgets and financial forecasts;
• Strategic programmatic thinking instead of focusing on individual activities;
• Ability to make decisions in conditions of uncertainty;
• Orientation on results, quality and humanitarian legitimacy;
• Ability to work with people strictly to reality and correctly to the team;
• High level of responsibility and autonomy.

Responsibilities:

??Program strategy and humanitarian logic:

• Ensuring the full cycle of program management: from needs assessment to reporting and capitalization of results;
• Participation in needs diagnostics using HNRP, PIN, severity, gap analysis;
• Determining priority geographic areas, target groups and critical sectors in accordance with humanitarian priorities;
• Ensuring that programs are logically justified, technically correct and humanitarian legitimate.

Development of programs and proposals:

• ?Participation in the development of program strategies and annual plans in accordance with the business strategy organization;
• Preparation of technical parts of project proposals, including logical frameworks, theochanges, indicators and results;
• Participation in the financial dimension of programs together with financial and administrative teams;
• Ensuring compliance of programs with the technical requirements of the organization and donor criteria (CBPF, ECHO, USAID BHA, UN agencies, etc.).

Implementation and operational monitoring:

• ?Planning, coordinating and monitoring the implementation of program activities within established deadlines and according to technical standards;
• Close coordination with operational, logistical and administrative units to ensure the implementation of programs (in particular in the sectors of housing, NFI, distribution);
• Development and implementation of program indicators to monitor activities, results and context;
• Using monitoring tools to manage activities, results and changes in the environment;
• Ensuring compliance with internal control and audit procedures.

Quality, adaptability and Accountability:

• Continuously assess program relevance, effectiveness, and feasibility in light of changing context and population needs;
• Initiate and implement program adjustments as needed;
• Ensure program outcomes and impact are achieved;
• Integrate Sphere, CHS, AAP standards into program design and implementation.

Budgets and financial support:

• ?Cooperation with administrative and financial teams on the development of software budgets;
• Monitoring expenditures, budget forecasts and financial compliance of programs;
• Preparation of requests to the Treasury and management of financial needs of programs together with activity managers.

Capitalization and reporting:

• ?Preparation of program capitalization documents in accordance with the internal tools of the organization;
• Preparation of final and interim reports under contracts and their submission to the mission, headquarters and donors;
• Ensuring proper storage and distribution of technical and program documentation;
• Adherence to established formats and deadlines reporting.

Team management and capacity building:

• ?Participation in the selection and hiring of program staff;
• Defining requirements for vacancies and adaptation of job descriptions in accordance with professional standards;
• Onboarding, mentoring and support of employees;
• Conducting training in accordance with operational requirements and identified training needs;
• Managing, supporting and evaluating the effectiveness of the software team;
• Ensuring the team's compliance with security rules.

Representation and communication:

• ?Representing the organization at coordination meetings, forums and platforms related to program activities;
• Maintaining effective communication with local and state authorities, donors, UN agencies and humanitarian partners;
• Responding to requests from headquarters and other internal stakeholders;
• Preparation and maintenance of administrative documents (memorandums, acts of transfer, etc.) in cooperation with communities and partners;
• Immediate notification of events that may affect team safety or program implementation.

??Working conditions:

• ???Work in a comfortable office center;
• Working schedule 09:00-18:00, Mon-Fri;
• Competitive remuneration taking into account your professional experience;
• Interesting work with the possibility of solving non-standard cases;
• Friendly team and loyal management;
• Transparency solutions and openness in communications;
• Working in a powerful and ambitious humanitarian organization with growth prospects.