Grants and reporting officer in HEKS / EPER Ukraine

HEKS / EPER Ukraine is an international public organization that implements projects in the fields of humanitarian aid and development. At the moment, we are looking for a candidate for the position of "Grants and reporting officer" in our office in Kyiv.

Responsibilities:

- Development and submission of applications for grants

- Project reporting to donors

- Monitoring and evaluation of financial activity of projects

- Ensuring timeliness and quality reporting

Requirements:

- Higher education in economics, finance or related field

- Experience with grants and reporting in public organizations will be a big plus

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- Excellent analytical and organizational skills

- Confident command of Ukrainian and English

We we offer:

- Social package and competitive salary

- Medical insurance

- Opportunity for professional growth and development

- Work in a friendly team of professionals

If you are ready to join our team and implement new projects together with us, send your resume to the vacancy "Grants and reporting officer" in the company "HEKS / EPER Ukraine" in the city of Kyiv.

Only resumes submitted in English will be considered language.

All interviews for this position will be conducted in English.

HEKS / EPER Ukraine is an international non-governmental organization that implements projects in the fields of humanitarian aid and development. We are currently looking for a candidate for the position of "Grants and reporting officer" in our office in Kyiv. < /p>

The Grants and Reporting Officer is a vital member of the HEKS/EPER Grants Unit, primarily responsible for supporting donor reporting, ensuring adherence to donor requirements, and managing donor-related deadlines. This role will report directly to the Grants Manager and collaborate closely with the entire Grants Unit to support high-quality project management and partnership management.

Key Responsibilities: 

1. Reporting and Compliance:

• Manage the preparation and submission of high-quality donor reports, ensuring compliance with content and formatting requirements. 

• Monitor reporting deadlines and coordinate with relevant teams to ensure timely submissions.

• Support in preparing for audits and maintaining grants documentation. 

2. Proposal Development: 

• Assist in the preparation and formulation of project proposals, contributing to high-quality submissions. 

• Review and provide feedback on proposals to ensure alignment with donor expectations and organizational goals. 

3. Partner Management: 

• Support the management of relationships with implementing partners and sub-grantees. 

• Assist in capacity-building initiatives for partners to enhance reporting quality and compliance. 

• Maintain the partner portal with relevant documentation and resources. 

4. Fundraising and Strategic Support: 

• Assist in the development of fundraising strategies, including creating tools like donor mapping. 

• Conduct research related to potential donors and funding opportunities to support the organization’s strategic goals. 

5. Communication: 

• Develop internal and external communication documents related to grants and reporting. 

• Participate in creating training materials and conducting sessions for staff. 

• Manage the dissemination of information about the organization's activities and achievements. 

6. Documentation and Knowledge Management: 

• Achieve and maintain organized records of proposals, reports, and compliance documentation. 

• Collaborate with team members to develop SoP and procedures for the Grants Unit. 

Qualifications: 

• University degree in Project Management, International Development, Social Sciences, or a related field. 

• Proven experience in the humanitarian sector, preferably within NGOs. 

• Familiarity with donor regulations and requirements. 

• Excellent writing skills in English and Ukrainian; proficiency in additional languages is an asset. 

• Strong organizational, analytical, and planning abilities. 

• Ability to work autonomously and adapt to changing circumstances. 

• Strong interpersonal skills and ability to work in a multicultural team. 

Please note that this list is not exhaustive, and additional responsibilities and tasks may arise depending on the needs of the department. 

HEKS/EPER offers :  

- Social package and competitive salary 

- Health insurance 

- Opportunity for professional growth and development 

- Work in a friendly team of professionals 

- equipped workplace 

If you are ready to join our team and implement new projects with us, send your CV to the vacancy "Grants and reporting officer" at HEKS / EPER Ukraine in Kyiv. 

The CV should be submitted in English only.

All the interviews for this position will be conducted in English.