Grants and reporting officer in HEKS / EPER Ukraine

HEKS / EPER Ukraine is an international public organization that implements projects in the fields of humanitarian aid and development. At the moment, we are looking for a candidate for the position of "Grants and reporting officer" in our office in Kyiv.

Responsibilities:

- Development and submission of applications for grants

- Project reporting to donors

- Monitoring and evaluation of financial activity of projects

- Ensuring timeliness and quality of reporting

Requirements :

- Confident command of Ukrainian and English

We offer:

Social package and competitive salary

- Medical insurance

- Work in a friendly team of professionals

If you are ready to join our team and implement new projects with us, send your resumes to the vacancy "Specialist in grants and reporting / Grants and reporting officer" in the company "HEKS / EPER Ukraine" in the city of Kyiv.

The Grants and Reporting Officer is a vital member of the HEKS/EPER Grants Unit, primarily responsible for supporting donor reporting, ensuring adherence to donor requirements, and managing donor-related deadlines. This role will report directly to the Grants Manager and collaborate closely with the entire Grants Unit to support high-quality project management and partnership management.

Key Responsibilities:

1. Reporting and Compliance:

• Manage the preparation and submission of high-quality donor reports, ensuring compliance with content and formatting requirements.
• Monitor reporting deadlines and coordinate with relevant teams to ensure timely submissions.
• Support in preparing for audits and maintain grants documentation.

2. Proposal Development:

• Assist in the preparation and formulation of project proposals, contributing to high-quality submissions.
• Review and provide feedback on proposals to ensure alignment with donor expectations and organizational goals.

3. Partner Management:

• Support the management of relationships with implementing partners and sub-grantees.
• Assist in capacity-building initiatives for partners to enhance reporting quality and compliance.
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• Maintain the partner portal with relevant documentation and resources.

4. Fundraising and Strategic Support:

• Assist in the development of fundraising strategies, including creating tools like donor mapping.
• Conduct research related to potential donors and funding opportunities to support the organization's strategic goals.

5. Communication:

• Develop internal and external communication documents related to grants and reporting.
• Participate in creating training materials and conducting sessions for staff.
• Manage the dissemination of information about the organization's activities and achievements.

6. Documentation and Knowledge Management:

• Achieve and maintain organized records of proposals, reports, and compliance documentation.
• Collaborate with team members to develop SoP and procedures for the Grants Unit.

Qualifications:

• University degree in Project Management, International Development, Social Sciences, or a related field.
• Proven experience in the humanitarian sector, preferably within NGOs.
• Familiarity with donor regulations and requirements.
• Excellent writing skills in English and Ukrainian; proficiency in additional languages is an asset.
• Strong organizational, analytical, and planning abilities.
• Ability to work autonomously and adapt to changing circumstances.
• Strong interpersonal skills and ability to work in a multicultural team.

Please note that this list is not exhaustive, and additional responsibilities and tasks may arise depending on the needs of the department.

HEKS/EPER offers : official employment, competitive and decent salary, social package in accordance with the Labor Code, equipped workplace, medical insurance etc.