Financial Coordinator (NGO) in HELVETAS Swiss Intercooperation

Background

HELVETAS is the largest Swiss NGO with a dual mandate: long-term development and humanitarian response. It has been present in Ukraine for several years, implementing development projects mainly through local partners.

During 2022, HELVETAS initiated the provision of emergency assistance. We are currently building our operational presence to provide a comprehensive response to the ongoing humanitarian crisis. HELVETAS plans to work in Ukraine for the next 5 years.

 Purpose of appointment

The purpose of the position is to ensure the availability and proper functioning of the necessary support structure of the financial department.

Objectives, key duties:

Responsible for the financial management of Helvetas in Ukraine:

• Ensure adaptation and functioning of quality systems of funding and administration of humanitarian programs in Ukraine.
• Determine and ensure updates of annual financial response plans
• Ensuring accounting, including verification of all fund transfers, development and implementation of office and project budgets, financial planning and liquidity planning, financial reporting and auditing.
• Overseeing the timely preparation of monthly budget reports, as well as quarterly and annual reports, including monthly financial and management reports.
• Define and implement financial risk management practices and ensure compliance with donor financial requirements for project offices
• Ensure functioning of bank accounts and maintain archival systems for supporting documents.
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• Define and implement financial risk management practices and ensure compliance with donor financial requirements for project offices
• Ensure the functioning of banking accounts and archival systems for storing supporting documentation.

 Organize support and provide oversight of partner financial management:

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•  Visit project partners in Ukraine to conduct financial capacity assessment and comprehensive checks. Conducting random inspections and analysis of financial systems
• Check accounts and financial statements of partners for compliance with requirements, control expenses and cash flows in accordance with agreements with the partner
• Provide support to partners in conducting trainings and other capacity development activities.

 Responsible for the implementation of administration processes:

• Support of the Ukrainian office in regulatory issues, including registration, tax obligations, etc.

     Compliance process management:

• Ensuring compliance with internal procedures Helvetas, as well as the national legislative and regulatory framework, rules and requirements of donors.

Logistics/travel

Helvetas covers travel expenses within countries.

Requirements for the candidate:

Education, training and professional development:

• Higher education or diploma of higher education in the specialty "Financial management and accounting", work experience in the specialty is less than 5 years.
• Professional experience, life experience: At least 5 years of work experience in similar position/level with focus on financial management.
• Experience of working with institutional donors such as SDC, UN, SIDA, BMZ is strong an advantage.
• Organizational and methodological competencies: flexibility, innovation and sensitivity to cultural values ​​of a leader, able to mentor and train a team.
• Leadership competencies: Demonstrated leadership and management skills; ability to train and support staff and develop team spirit.
• Proven knowledge of humanitarian donor requirements
  Social and interpersonal skills: Strong interpersonal skills including patience, diplomacy and willingness to listen.
• High stability and ability to work under pressure and in difficult (unstable) conditions.
  Knowledge of languages:
• Required: Ukrainian, English languages
  
  

IT skills: Advanced IT skills and relevant accounting software