Finance Officer / Finance Advisor in Save the Children

Sci Has Been Working in Ukraine Since 2014.the Donetsk region. Currently, SCI is expanding its activities to eight cities of Ukraine.

We work in the directions of education, child protection, overcoming child poverty, health care, and also we have advocacy activities related to the protection of children's rights

KEY AREAS OF ACCOUNTABILITY :  

Planning and Budgeting

• Ensure preparation of monthly and annual reports to local Tax Department in accordance with local law regulations and requirements.
• Oversee obligations of all tax related issues including staff and contractors’ income tax, VAT (if applicable), social security payments and other tax obligation.  
• Continuously study, follow up and always be aware of changes and/or modification of tax legislation and report to the Finance Coordinator when such changes take place. If required, advise on changes in procedures to comply with local tax law and regulations.
• Provide costing information and analysis for new proposal development

 Financial Accounting, Reporting, and Control

• Contribute to development of expenditure procedures, procurement and control procedures; conduct relevant finance training for finance and non-finance staff. 
• Ensure maintenance of financial management system (Agresso), including timely posting of all transactions and reconciliation of balances.
• Support the Finance Coordinator with development and adaptation of finance policies and procedures to maintain well-controlled environment and segregation of duties.
• Oversee bank account and office cash reconciliations. Ensure availability of cash for the Ukraine CO programs and operations at all times.
• Provide support during financial audits including internal or external audits.
• Conduct training to local partners on financial management system, donor and local authorities reporting. Perform periodic monitoring visits to sub-awardees.

Partnership Development and Management

• Lead on reviewing partner advance requests and financial reports alongside programme team members and ensure that SCI and Donor requirements are being met.Monitor partners’ settlements and advances, report to Line Manager of any issues
• Support Finance Coordinator to Ensure donor/ SCI regulations and financial, fraud awareness policies and procedures are clearly communicated to partner staff, they are well understood, and all activities meet donor/ SCI requirements
• Review SCI records ensuring that partner financial reporting and Supporting documents is up to date and properly maintained, in accordance with SCI and donor requirements.   This includes both desk reviews and voucher reviews. and provide feedback to the partner in consultation with the Finance Coordinator as appropriate.
• Lead an ongoing process to appraise partner organisations financial controls and systems in line with the SCI partner governance and finance manual.  This will include field visits, desk audits and other methods as appropriate. Ensure recommendations are implemented in agreement with the partner.
• Provide support to the finance and accounts departments of partner organisations to enable them to produce and submit accurate expenditure reports. Support will include design of accounting and reporting systems, design of spreadsheets, training and on-going financial guidance. 
• Participate in all programme team meetings to ensure a full understanding of all programme work and any financial implications arising.
• Work closely with any outsourced support to ensure that the quality and costs meet SCI standards and policies. Coordinate in close contact with the WAO Finance Coordinator and Partnership Coordinator all internal and external audits and reviews.
• Any other tasks assigned by the line manager
•  Review & Payments:     

-Procurements,

-Staff claims,

-CVA payments,

- Partners payments, 

• Partners :          

-Partners Budget,

-Partners Reports,

• Accounting function

  Staff Management, Mentorship, and Development – Support Services

• Support the FC in recruitment of new staff members for Finance Unit. Provide guidance and on-the-job training to the new staff. 

 Other:

• The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies

  Child Safeguarding: 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. 

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. 

Diversity, Equity and Inclusion: 

SCI is committed to create a truly inclusive, effective and representative organisational culture, encouraging equity and diversity among its employees and eliminating unlawful discrimination.

Ready to hire an employee with disability.

Deadline for applications - 18th of April 2025.

If you are interested in the vacancy, we are looking forward for your application. A СV in English will be an advantage. Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency.