Finance Officer in ACTED

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations in order to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries.

DUTIES & Responsibilities

1. Provide accounting services for the Capital:

• Checks entries
• Provides information pertinent to the correct budgetary charging of expenses and monitors budget entries
• Verifies physical cash count
• Makes bank reconciliation
• Archives accounting documentation in accordance with ACTED procedures
• Adding all expenses from the Bases to accounting software
• Perform calculation of allowances for Expatriate Staff
• Checking and validating Salary calculation for Ukraine and Poland offices
• Preparing NLE Balzac monthly, communicating on it with HQ if needed
• Communication with bank regarding all issues (opening/closing bank accounts, annual verification process, creating new signatures, etc.)

Cost Control:

• Ensures proper cost allocation
• Ensures the proper use and plan of running costs
• Ensures proper allocation of costs in salary file

Ensure compliance with purchasing procedures:

• Performs quality control of the tendering procedure
• Ensures quality control of the invoices
• Checks the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)

Financial Reporting preparation and support:

• By the 5th of each month, control that the financial information at the Capital level is accurate, complete and submitted on time for monthly and annual closures
• Ensure that Daily Payments File is updated on daily bases

Participate in quarterly and annual audits:

• At the end of the contract or annually, prepare the files to be sent to headquarters (final checking of invoices and their presence, complete the risk file if necessary)
• Prepare the document base on external/ internal Auditors query
• Finalize the dispatch of files by adding labels and adequate packaging

Training and Capacity Building:

• Ensure training of base finance staff on ACTED FLAT Procedures and tools
• Support the finance and administration teams in the mastering of financial          documents, accounting software SAGA
• Contribute to the global efficiency enhancement of the teams
• Perform trainings on financial management to local partners

KEY PERFORMANCE INDICATORS

• Accuracy in bank payments
• Accuracy in cost allocationand budget allocation
• Accuracy in mission accountancy
• Accuracy in per diems and food allowances calculation
• Accuracy in salary calculation and allocation checks
• Accuracy in communication with the banks

Attention! According to current legislation, upon employment, conscripted citizens of Ukraine must provide military registration documents and update their military registration data.

Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

- 28 calendar days of annual leave;

- 3 additional days of leave per year according to internal policies;

- Payment of sick leave in the amount of 100% of salary (up to 15 days per year) according to internal policies;

– Ability to work remotely 2 days per week according to internal policies;

– Health and life insurance after the end of the initial contract period;

– Comfortable modern office with a relaxation area where tea and coffee are always available;

- A friendly multicultural team that supports development and openness;

- Access to consultations with a professional psychologist to support mental health;

- English language courses for improving communication skills;

– Career growth prospects.

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal."