Finance Officer in Arzte der Welt / Likari Svitu

MISSION:

The humanitarian aid organization Arzte der Welt e. V. is the German division of the international network Medecins du Monde/Doctors of the World (MdM). 

The MdM Network consists of 17 civil society organizations united by a shared vision: a world where health is recognized as a fundamental right.

Our Network operates more than 400 programs, both domestic and international, across over 70 countries. Around the world, we enable people whose health is in danger to access quality medical services.

MdM provides emergency medical aid in disaster and crisis situations, works collaboratively to ensure universal access to healthcare and, if possible, assists with reconstruction measures. The MdM Network works collaboratively to ensure universal access to healthcare. The network is also active in risk reduction and preparedness as well as long-term development co-operations in neglected regions around the world that receive little public attention. MdM ensures that its health services are provided equally to the most vulnerable citizens, refugees, internally displaced people and host communities, regardless of their ethnic, social, religious or political background. We provide care, bear witness, and advocate for social change, as well as fighting injustice. 

MdM has been operating in Ukraine since 2015, targeting the most vulnerable communities and people by improving access and quality of health care services for the population. Since February 2022 MdM has restructured its setting in Ukraine and adjusted the program accordingly. Currently MdM GE maintains a coordination office in Dnipro and field offices in Vinnytsia and Kramatorsk. The emergency response in Ukraine is currently implemented around two main components: direct delivery of services through multidisciplinary mobile units (including PHC, SRH, MHPSS and support to GBV survivors) to IDPs and strengthening the local health system through distribution of medicines and medical supplies to several hospitals and primary health care facilities. 

GEOGRAPHICAL SCOPE OF INTERVENTION:

The Finance officer is based in Dnipro.  

ORGANIZATION CHART

Line Manager: Administrative Coordinator 

JOB SUMMARY

Under the supervision of Admin Co will assist him/her in the following tasks: Accountancy under MdM Germany standards, Cash flow management and monthly accountancy, Support the Administrative Coordinator in the exchange of information and ensure a smooth communication process between various administrative and logistics departments and other NGOs.

RESPONSIBILITIES DESCRIPTION: 

• Coordinating and establishing links with partner organisations.
• Collecting and processing reports from partner organisations.
• Setting up bank payments on e-banking portals.
• Entering accounting books from all databases into the WINPACCS accounting software.
• Reconciliation of balances and elimination of accounting discrepancies in the WINPACCS accounting software.
• Issuing vouchers fromthe WINPACCS accounting software for archiving purposes.
• Ensure that accounting, monitoring and reporting are in line with MDM Ge procedures.
• Assist the project team in financial matters.
• Participate in the registration and maintenance of project data updates. 
• Ensure correct accounting codes are used.
• Ensure compliance with all Donor funding regulations.
• Participation in the financial closure of the project.
• Perform other additional assignments as requested by the Administrative Coordinator.

HIERARCHICAL & FUNCTIONAL LINKS

Hierarchical link: Administrative Coordinator.

REQUIRED QUALIFICATIONS: 

Academic background: University degree in finance, economics, management.

REQUIREMENTS:

• Language requirements: Advanced Ukrainian and Russian, English Upper Intermediate.
• Computer requirements: Proficiency in Microsoft Office (Excel, Word, PowerPoint).

EXPERIENCE:

The successful candidate must have:

• Minimum 3-year finance experience in non-profit organizations, business or the government sector.
• Deep understanding of financial accounting and budgeting.
• Ability to work with large amounts of information, generate reports.
• Ability to conduct analytics, provide recommendations based on analytics. 
• Familiarity with project management tools and financial software is an asset.
• Previous experience with NGO is an asset.

COMPETENCE PROFILE:

• Ability to work quickly, under pressure, and with short deadlines.
• Necessity to manage priorities and to adapt them daily according to the context.
• Flexibility to adapt to changing requirements.
• Cultural sensitivity and ability to work in a multi-cultural environment.
• Ability to listen and share decisions.
• Sense of humour.
• Good writing and communication skills.
• Team player.
• Alignment with principles and ethics of Arzte der Welt.

AVAILABILITY

Incorporation date: ASAP

Fixed term contract with possibility of extension depending on funding

Only applications submitted in English will be considered.

If a response to the application is not received within 15 days, such application shall be deemed rejected.

Our organisation welcomes people with disability to apply and be part of our team. The candidates with disability will be given an advantage during the selection process compared to the candidates with the same level of qualification.

Please note:

Doctors of the World promotes equal opportunities for all people. We adhere to a policy of positive regard for people who, due to a functional difference or social and/or cultural backgrounds, belong to groups that are underrepresented in the positions offered.

Therefore, no candidate who meets the professional requirements will be excluded from the selection process based on functional differences, social or cultural origin, race or ethnicity, sex, gender, or any other social or cultural characteristic.